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HomeMy WebLinkAbout1983-0705 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL July 5, 1983 PLEDGE OF ALLEGIANCE AND ROLL CALL PUBLIC HEARING Zone Change Siskiyou & Mt. (Proebstel, applicant) Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers of Civic Center. Reid, Dale, Acklin, Laws and Smith were present. The City Administrator read a memorandum from the Planning Depart- ment relative to PA 83-41 which is a request for a Zone Change to Retail Commercial (C-l) on Lot 6400/6500 and a Comprehensive Zone Change on Tax lots 6400, 6500, 6600 and 6700 as applied for by Sandra Proebstel et el. Almquist asked that appliant's findings, Staff Report and conditions of approval be made part of the record. Planning Director Fregonese related that the Planning Conmission believed that the lots are not suitable for residences because of the noise factor and noted that one of the conditions is for an alternative access other than Siskiyou Boulevard. Fregonese noted that any subsequent development of tax lots 6500, 6600 and 6700 be subject to Zone Change to C-1. Fregonese said that the owners will be encouraged to convert homes to commercial without demolition and that the Historic Commission have input to keep the area compatible. Craig Stone, 708 Cardley, Medford, Planning Consultant for the applicant, said that all four parcels should have been commercial and the property is fully developed and any changes that will occur will be of an internal nature and the structur~ ro~ably won't be torn down and added that any changes will be putYP~e Review for approval. Stone reviewed the decibel ratings near the structure and said they were high for a residential area and that traffic is expected to increase in the future. Stone read a letter from a former tenant, Pam Swap, stating that the location is uninhabitable for residential purposes and asked that the letter be made part of the record. There were no other comments from the audience and the public hearing was closed. Councilman Dale said he is not ready to approve the application because he feelsthe residential flavor of Siskiyou Blvd. should be maintained and this application could generate other changes and noted he has no problem with this particular application. Acklin said initially she felt as Dale does but that much of the area has already changed. Smith expressed concern that the property owner would be handicapped by use because of noise so would support the application. Fregonese said the Zone Change is for Lot 6400 only and that it is in the second noisiest corner of the City. Laws moved to approve Zone Change request and Comprehensive Plan change and findings and conditions; Reid seconded the motion which passed unanimously on voice vote. 7/5/83 Pi i Regular Meeting Ashland C±ty Council 7/5/83 P. 2 COMMUNICATIONS Mistletoe Paving C. P. National Cuts A petition was received from property owners on Mistletoe Road re- questing installation of paving and the City Administrator said there needs to be an engineering estimate of the proposed project and that consideration be given as to the use, load limit etc. before strength of pavement is decided on and until such information is available we should not proceed with paving. Almquist noted that there is a legislative bill which provides for setting up an assess- ment district under the circumstances and it is not known whether it has been passed. Mayor Medaris said he can't agree that the whole cost should be absorbed by the City and there is no way the paving could be done in the 90 day period petitiened for due to other sch- eduling of projects. Bernis Partridge said he received an estimate of around $69,000 for 850 ft. including curb, gutter and black top 6" thick three years ago. Partridge added that he also has received a cost for 1934 feet which could be done for 11¢ per square foot per inch at $30,000 for 5" thick pavement. Almquist said even if the legislation has passed that he couldn't put all the Bancroft informa- tion together to get the paving done this year and meetings would have to be held with the property owners etc. Partridge said he has been trying for three years to get something done. Laws said that we should try to put it together and put it on the work schedule. Christopher Foster said that school buses and Lininger trucks go toward Siskiyou and that 90% of the traffic is from industries and doesn't think the property owners should have to pay. Foster added that the wear and tear on the residents' vehicles is considerable and the dust situation is terrible. Foster said the City should maintain the road to keep the dust down and speed laws should be enforced. Almquist said that Council does have authority to deter- mine the degree of cost the City should be responsible for and' said the road is not all in the City Limits. Foster said he is concerned for the safety of the school children who walk to school from the area. Acklin said a lot of things are being discussed and noted that part of the problem is that all of Mistletoe is not in the City and that use of an easement has recently been sought from Southern Pacific for paving but these things take a long time. Acklin moved that staff work with the property owners and establish width, depth etc.; Laws seconded the motion. Bruce Meek said he is a property owners and petitioner and would just like to see the City make a commitment. It was explained to Meek that this is what the motion does. On voice vote the motion passed with- out opposition. A memo was read from Director of Public Works Alsing relative to requests from C.P. National to cut street pavement at Prim and Wimer, Wimer and Wrights Creek Drive and Iowa Street. Dick Reis- inger, District Supt. of C. P. National explained they cannot bore the cuts because there are buried power lines in there (referring to the Prim/Wimer & Wimer/Wrights Cr. Drive). Reisinger said they would prefer to bore as it is less expensive but would be dangerous in this situation. Laws moved to approve cuts subject to what is .necessary and that cuts be bored if possible; Acklin seconded the motion to approve Prim/Wimer & Wimer & Wrights Creek Drive and the motion passed unanimously on voice vote. The Iowa Street cut ...... cut requests continued 7/5/83 p. 2 Regular Meeting Ashland City Council 7/5/83 P. 3 Pavement cuts continued Watershed Ordinance Administrative Code Draft Ordinance Paving Priorities for 83-84 Hydro Financial Consultant Sister City Representation Reisinger explained that in the case of Iowa they will have to pot hole at the edge of the street six feet from the curb to the middle of the street. Reisinger said they are concerned with a very weak main which needs replacing as soon as possible. Alsing said it is his understanding that nine cuts will ~e necessary and Reisinger said most of the cuts woUld;be done/s~de streets to avoid cutting Iowa which is a collector street. Laws moved to approve cuts when it is impossible to use alternatives; Reid seconded the motion which passed unanimously on voice vote. City Administrator Almquist reviewed a memo from City Attorney Salter recommending that violations resulting from use of the Watershed be handled in District Court(rather than the proposed plan to cite transgressors into Municipal Court) and that the pro- posed ordinance be withdrawn. Council discussed the patrolling done by a cooperative effort of the Police & Fire Department and Forest Service personnel and Acklin asked Lt. Barnard how far out patrolling is done and Barnard said it is a 25 mile round trip. Acklin said she would get back to the patrol issue later. No action was necessary. Public hearing was set for July 19, 1983 at 7:30 P.M. A memo from the Director of Public Works was read with list of three levels of priorities for street paving in the 83-84 season. Alsing reviewed the list of three categories giving set of criteria for choosing which streets should be paved and noted that some have to be delayed for installation of utilities etc. Alsing noted that the condition of the surface, base and amount of traffic, frequency of maintenance, geographic location, condition of underground utili- ties etc. are taken into condideration before the list is made up. Almquist said the project bids have been coming in favorably and that there is a possibility that there may be dollars available after the initial work planned is completed. Laws moved to adopt list as submitted; Smith seconded the motion which passed unanimous- ly on voice vote. A memorandum from the City Administrator was read reconnnending em- ployment of a financial consultant to work up a Bond Prospectus for the Hydroelectric project and noted that the firm recommended, was the one which prepared the Prospectus on our recent Water Bond sale. Dale moved to approve recommendation; Laws seconded the motion which passed unanimously on voice vote. A memo from the Mayor was read requesting consideration for making $90 available for registration fee to send Carmen Tillery to the Sister Cities International Annual Conference to represent Ashland and Guanajuato. Laws moved to approve request and asked that a transfer of appropriations be prepared for passage at the next meeting; Smith seconded the motion which passed unanimously on voice vote. 7/5/83 P. 3 PUBLIC FORUM No comment from the audience. ORDINANCES, RESOLUTIONS' & CONTRACTS Water/Sewer Connects Second reading by title only was given an ordinance adjusting wate and sewer connection charges and Laws moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. Easement Vacation First reading was given an ordinance vacating an easement in the C & T Subdivision and Acklin moved to second reading; Smith second the motion which passed unanimously on roll call vote. Transfer of Appropriations A resolution-transferring appropriations within funds was read and Smith moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. Transfer of appropriations (Municipal Court) A resolution transferring appropriations within funds was read and Acklin moved to adopt; Smith seconded the motion which passed unan mously on roll call vote. Canvass of Votes Special Election (June 28, 1983) Mayor's Proclamation A resolution accepting the results of the special election held and for the City of Ashland, Oregon, June 28, 1983, and Mayor's Proclamation was read and Smith moved to adopt resolution and Proclamation. Acklin seconded the motion which passed unanimouslZ o~ roll call vote. E. Main & Mt. Avenue Assessment District A resolution setting a public hearing for July 19, 1983 regarding assessment district for curb, gutter, paving and parking lot imp- rovements was read and Laws moved to adopt; Smith seconded and the motion passed unanimously on roll call vote. IBEW Ratification The City Administrator reported that a settlement had been reach a ratified with IBEw and Laborers Union #1400. Almquist said the Clerical & Technical Workers (IBEW) received a 4% ~ncrease and tha several equity adjustments were also made. Smith moved to approve and authorize signature of the City Administrator; Reid seconded the motion which passed unanimously on roll call vote. Construction Laborers Almquist reported that Construction Laborers Union had settled with a 2% increase across the board, medical insurance at 1.975% and Base of .127 for an overall increase of 4.102%. Laws moved to approve the Laborers settlement and authorize signature of the City Administrator; Acklin seconded the motion which passed withot opposition on roll call vote. Business from Councilmbrs None Press Conference Had a question on street paving saying that most of the list seem to be above the boulevard and wondered about the historic/industr] area. Alsing said some need to be bypassed because of utilities. ADJOURNMENT The meeting adjourned at 9:05 P.M. Nan E. Franklin L. Gordon Medaris City Recorder Mayor 7/5/83 P