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Home My WebLink About1983-0719 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL July 19, 1983 PLEDGE OF ALLEGIANCE AND ROLL CALL APPROVAL OF MINUTES POSTPONEMENT OF ITEM #3 ORDINANCE RE ZONE CHANGE PUBLIC HEARINGS Administrative Code Changes Improvements on E. Main W of SPRR & on N. Mountain HISTORIC COMMISSION INPUT Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers of Civic Center. Reid, Acklin, Laws and Smith were present. Dale was absent. Acklin moved to approve minutes of July 5, 1983 meeting; Smith seconded the motion which passed unanimously on voice vote. Mayor Medaris recommended postponement of the reading of ordin- ance relative to reclassification of property at the Northeast corner of Siskiyou and Mountain from R-2 to C-1 due to exparte' communication. The City Administrator said he would readvertise for the public hearing to be reopened on August 2, 1983 at 7:30 P.M. and that property owners would be re-noticed. The City Administrator read a memorandum point for point on pro- posed revisions of the Administrative Code as they address Fire, Police, Legal and Judiciary functions. Mayor Medaris opened the public hearing and there was no comment on the proposal. The Mayor closed the public hearing and asked that the ordinance be read. Almquist gave first reading by title only of an ordinance amending Chapter 2.28 of the Ashland Municipal Code with respect to the above functions and Laws moved to second reading; Smith seconded the motion which passed unanimously on fell call vote. The City Administrator reviewed the proposal to install curb, gutter, paving, fencing and parking lot improvements on E. Main West of SPRR and on N. Mountain Avenue South of SPRR and noted that the City is the only affected property owner. Mayor Medaris opened the public hearing and A1 Willstatter asked if provision had been made to tie in a street from East Main to "B" Street in the process and Almquist said that there is no plan for that at this time and said the plan was to go along the North side parallel to the railroad tracks. Since there was no further comment from the audience the Mayor closed the public hearing and turned the discussion over to Council. Reid questioned the Publil Works Director on the $20,000 figure for excavation and was told by Alsing that it is a rough estlnmte for leveling at this point. (Ordinance later on agenda). Terry Grant reported for the Historic Commission expressing an interest in having input for refurbishing the exterior of City Hall to bring it into the flavor of downtown Ashland through the use of color coordination of paint and awnings. Grant showed drawings of proposal to re-engrave City Hall's original name and date on face of building and to removed the awning over the stairs permanently. Grant asked for volunteers from Council in coordinating the outlined efforts and Reid, Smith and ~cklin ex- pressed interest in the project. 7/19/83 p. 1 Ashland City Cot~scil 7/!'-_)~?_. LIQUO}I LICENSE REQUESTS AS~tI,A~I,D IND!JSTRIAL DEV. NATIONAl, PAVING CUTS %,~,AYOR'S APPOINTMENTS Laws moved to approve liquor licenses for Pony Express, Peppino'! and the blanket approvals for renewals for 1983-84; Smith sec- onded the motion which passed unanimously with a roll call vote. A petition was submitted from Ashland Industrial Development Corp. requesting format:ion of an assessment district for suhd~v-- ision improvements and Almquist said the proposed imprnvement~ would include a portion of Clover Lane (East-West). AlmquSst said that in 1964 Council was reqtlested to involve Cjty's credit for a subdivisio~ project and opted not to jeopardize the public money. A]mquist added that the Ashland Economic Development Commission and Planning Conmtission had approved concept of City underwriting improve,lents and noted that there have been where a city has been obligated to pick up charges where finan- cial failures occurred and noted the-Ee is always that ca]cula~c~ risk. Mayor Medaris said he feels the industrial park is 5n a good location and is very necessary for development in Ashlan,4 and adoled that other cities go much further in ent~c~g judustrv into their communities for employment, tax base etc. Almquis, t noted that a private engineering firm x¢ould have to be xetainc:d for the work due to the workload of the Engineering ilepartment, and added that this cost is figured into the $101,000 estimate for the improvement costs. Spud (%oriiss questioned the legality of the proposal asking if annexation fees should be paid before improvement are made. Mayor agreed with Cor!iss's concern and said that Rails has paid the annexation fee and the Forest Serv-- ice will be forthcoming. Medaris said he feels the City's rj~41, in this proposal x¢ill be minimal. Almquist sa_id the ~-~p. ly actic.n at this time is to call for a public hearing for Augnat 2~ ].983 and the reso],ution ,,.:ill be later on the agenda. Smith asked Almquist about the legality of annexation and then improvements and Almquist said the property has already been annexed but fees will be paid in development ~ncrements. The improvemcI:t resolution was read and Laws moved to adopt; Acklin seco~!ded. Reid asked if this is a criteria being esl-ablished and Laws said that be has supported the need for the industrial park and this is part of it but does not consider it a precedent but o one time request to fill a need and not as a precedent ~n cases and in this instance is willing to take the risk on behaif of the City. On r011 call the motion passed x~ithout opp0s'ition. A request to cut new pavement on Vista Street & Hillcrest to replace an old steel gas main was considered and moved to approve; Smith seconded the motion which passed unanimously on voice vote. A memorandum from Mayor Medaris appointing Carlyle F. Stout to the Planning Comn~ission to replace resigning Berry Wart was read and approval requested for same. Laws moved to spprove; Acklin seconded the motion which passed unanimously on voice v~r.~ ...... appointments continued 7/19/83 P. 2 MAYOR'S APPOINTHENTS cant. Airport Committee Street Tree Co~mv~ission WATER STREET & A STREET APP]~ISAI. COSTS FISCAL AGENT/UYDRO BONDING PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTI~CTS C & T Subdivision Correction on Ord. #2251 Reclass. of Property at Siskiyou & ~bnntain Camp Plan Amendment Administrative Code Changes E. I~IN & MOUNTAIN IMP. A memo from Mayor Medaris was read appointing James B. Smay tc the Airport Committee as a replacement of Jerry Disharoon resigned. Smith moved to approve; Laws seconded the motion passed snan~mously on voice vote. Mayor Medaris appointed tbc following to the ne~e Ashland Tree Commission as follows: Rose ~arie Davis, Peter Giffen, Serene Linde, Bryan Nelson, Linda Ryan, Joshua Sniith anc~ Todt. Laws moved for approval; Reid seconded the motion passed unanimously on voice vote. A memorandum from the, City Administrator requestLiD[~ appraisal ~ees in the amount of $3,000 for tile "A" Street ,~ropcrty anJ the Water Street property in the axnount of $1,700 c~lll~d for Oregon State La!v was read and Laws moved to approve requeqt; Ackijn se,~on~ed the ~f~otiou wBich passed unaoimously on voice A memo ~Tas read fru~n the Director of Finance requ~'~t~ng tha~ proposals be solicited for a registrar from the three Oregof~ hanks which offer services of this naDure as required by the Federal, Governm~!nt in the bonding protests. AckJin !lloved to grant permissioL~; Reid seconded the motion which passed unanjvI 7L ly on voice vote. NO cor~ment. Second reading by title only was given an ordinance vacating easements in the C & T Subdivision at Prim & Wiley Streets Acklin moved to adopt; Laws seconded ai!d on roll call vote motiom~ passed unanimously. First reading of an ordinance correcting an error in Ordinance No. 2251 and Laws moved to second reading; Smith seconded the motion which passed unavimously on roll call valve. Postponed (see page 1, first item). Postponed Page one under public hearings. First reading was given an ordinance ordering time improvement cf East Main Street from SPRR West 460 feet and Mountain Avenue fr.L~n SPRR West 365 feet with curb, gutters and paving, parking lot improvements and fencing and Laws moved to second r~!ading; seconded the motiou. Smith asked if there will be Revenue monies for this project and the City Administrator said ther~ Dot. On roll call vote the motion passed unanimassly. 7/19/83 P. 3 ORDINANCES, RESOLUTIONS CONTKACTS continued S, Pioneer Paving P.H. A resolution setting a public hearin[% oD the proposed iT~stalJ'!- tion of curb, gutters and paving/l~ 'I'%euth Pion<er Strec~ frcv-~ Granite Street East, through L~hja ]Tark ua~ ro~:d and Ackl~u moved to adupt; Laws seconded the roution which passed wLthout opposition on roll ca].] vote, Management Pay Schedules f~dential employees was reac~ and Sec. 1 was al?c!nded to !]1o.' i Transfer of Appropriations (Vacation Accruals) A resolution transferring appropriations wiT!lb; f,~ads to co\e1 vacation accruals was read and Iawz~ moved to :~iopt; Su:~ <h '=< ~ ended th'4 motion which passed unan~,~uusty on ~o31 ca]3 'jotc~ Transfer of Appropriations (Miscellaneous) A resolution transferring appro]"~ric_'Lions w~tbin and Smith mo\'ed to adopt; Acklin siw'(>ndcd th~ motion passed unanimously on roll call Ratification of Labor Settlement - IBEW City Administrator Almquist reported ratifjc,'~kiou of labor settlement w~th IBEW Local 659 setting sa]ar~s fo~' e]ec~r~'icafl workers for 1983-84 and Laus moved [,o author~z,~ s~gnaturc~ City Administrator; Acklin sacended the motion which p~w~wd without opposition on roll call vote. (4% ovurs]l & PEKS up January 1985 and 3% for second year) 59 Winburn Way Building An agreement with Parks & Racreation Conm.~iss]un for man,t~g~!mant of the building st 59 Winburn way was discussed on 90-da> has, is and Almquist noted that any major hnprovemen~zs/repa~ rs wou]d be City's responsibility. Smith moved to authorize Mayor ant' Recorder to sign; Reid seconded the motion which pssse~ ,mani- mously on roll call vote. ReicY th~uknd P~rks ~ Recrc, aC~o'~ for arranging the Air Force Concert iu the park x, hich bhe dcsctri~?t~ as "outstanding". Lease of Engineer's offices A ],ease renewal for offices at 27!2 N~ Main showi,~g an incr~!~sa to $300 per month for two years was presented a~d i. aws m,~e~~ to place the item on the ageuda. Ack]~n seconded the, mct[em which passed unanimously on voicl'_~ vo~c,. Laws moved to author- ize the signature of the Mayor an~ Recorder; Smith seeended the motion passed unanimously on re] ] call ~mte. PUBLIC FORUM No comment. PRESS CONFERENCE Nan E. Franklin, City Recorder Cowley (MMT) asked the cost of improvement district (Incbls~r~a! Park) and was told the estjmate is $tOl,O10. 8:45 P.M. ,~,~z~/~t L. Gordon rrfjj~?~ 7/19/83