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HomeMy WebLinkAbout1983-1004 REG MINAGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL October 4, 1983 PLEDGE OF ALLEGIANCE & ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING Comprehensive Plan Com- pliance - LCDC SAIF SAFETY PRESENTATION PAYSTATION PETITION Mayor Medaris ledge the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in Civic Center Council Chambers. Present were Reid, Acklin and Laws. Howard, Smith and Dale were absent. Acktin moved to approve minutes of the regular meeting of September 20, 1983; Laws seconded the motion which passed unanimously on voice vote. Planning Director reviewed the minor changes made in the proposed Land- use Ordinance and Comprehensive Plan Amendments relative to LCDC Compliance as outlined in his memorandum of Se m r 28 983 ' has 9~ ac~nowledgement at ~his point and that the ~ bala~ee will ~e wor~ed ont ~ithin a few months and that the Plan has been implemented for a year. Fregonese pointed out to Council that after total accept- ance/approval by LCDC, the Plan will no longer be controlled by LCDC but will be the Cityts plan. In the absence of any comment from the audience the public hearing was closed. Laws moved to approve modi- fications and resquest the ordinance be drawn up accordingly; Susan seconded the motion which passed unanimously on voice vote. A safety award was presented by K. Medders,a representative of SAIF to the Mayor for sixteen years without loss of time due to injuries in the Electric Department. The Mayor in turn commended the depart- ment with their impressive record saying that the City had gone from a 44% penalty in 1978 to a 58% discount rate for an increased savings for the City and taxpayers. Medaris said that the department's dedica- tion to safety and said that also saved was the sorrow, anguish etc., which accompanies accidents. Upon being presented with the award, Director of Electric Utilities publicly thanked the Mayor and credited his crews who have 152 years of experience in the hazardous occupation for their safety awareness. Williams added that he appreciates the equipment and working conditions provided by the Mayor, Council, City Administrator and citizens of Ashland and vowed to continue to work for the coveted award. Williams introduced Ed Pentkowski, veteran of the department and last casualty when he nearly lost his life in an accident in 1966. Pentkowski, who now serves on the Safety Committee lauded his fellow crewmembers for their common concern and cooperation for each other's safety and noted that after working with the same people for a length of time they become familiar with their work habits and become safety conscious not only for themselves but other employees. (It was noted by Williams that the safety record actually goes back to 1966 which would make the record 17 years.) City Administrator Almquist read a letter from McCaw Cablevision requesting that the item relative to the paystation proposal be deferred because of their commitment to meet on the same evening in Jacksonville. The matter was deferred until the next regular meeting. 10/4/83 P. 1 Regular~M~eting Ashland City Council 10/4/83 P.2 LIQUOR LICENSE SEWER CONNECT REQUEST STRAWBERRY LANE AREA COMPUTER STUDY - WATER STREET PAVEMENT CUTS CITY HALL HEAT PUMP A liquor license request for change of location for La Familia from Siskiyou & Bellview to 76 Pioneer Street was considered and Laws moved to approve upon Police Department's recommendation in 'favor; Acklin seconded the motion which passed unanimously on voice vote. A memo from the Director of Public Works was read relative to a reques~ from property owners of 580 E. Clover to connect to the City sewer system. Alsing noted the line would have to be extended for 40 feet to accomplish the connection and a triple charge would be made accord- ing to the ordinance. Acklin moved to grant the hook-up and meet requirements to agree to annexation along with payment of triple fee; Reid seconded the motion which passed unanimously on voice vote. A letter was read from the p~operty owners of the Strawberry Lane area requesting postponement for recently approved computer run by Ro W. Beck to determine the feasibility of a pumping station for the water system in the moratorium area. Ron Skog, representing the property owners submitted two more petitions signed by the people and asked if the question of an assessment district for the eventual improvements would also be discussed. Skog reveiwed the need to delay the computer run because of more recent information than what R. W. Beck & Associates is using at this time. After Council discuss- ion it was decided that Beck should be given the latest zoning criteria etc. on which to study the matter and then come down with the information to present at a meeting with the property owners and staff. Acklin recommended that after details are worked out that they should be brought to Council for consideration. The City Admin- istrator said that the proposed assessment district subject should not be discussed until certain technicalities can be dealt with on staff level. Alsing agreed with Skog's proposal and said he would like to see Council all alternatives being submitted. Skog said that people are putting a lot of energy into the proposal and urged Council to discuss the assessment district. Laws said they need up- dated data and that the proposed assessment district would have to be considered if the costs are practical and acceptable to those involved in the improvements recommended by Beck as a result of the study. Council postponed computer run until new information is in. A memorandum from Director of Public Works Alsing was read requesting permission for the Water Quality Division to cut pavement at 357 Wimer Street and two emergency street excavations were noted at 1) 443 Court ney and; 2) Prim Street north of Wimer. Laws moved to approve request and acknowledged emergency cuts; Acklin seconded the motion which passed unanimously on voice vote. The City Administrator read a memorandum from Director of Finance Nelson reporting bid results for replacement of the City Hall heat pump and recommending that the bid be awarded to low bidder Rogue Valley Heating & A/C. Laws moved to accept $5,152.00 bid; Acklin seconded the motion which passed unanimously on voice vote. 10/4/83 P. 2 Regular ~e~ting Ashland City Council 10/4/83 3 LCDC GRANT PROPOSAL MISTLETOE ROAD PAVING A memorandum from Planning Director Fregonese was read requesting permission to apply for a $7,912 grant from LCDC for Historic Area's Resource survey and to hire a consultant to help the City develop its Capital Improvement Plan. Aeklin moved to authorize Mayor to sign application; Reid seconded the motion which passed unanimously on voice vote. A memorandum from City Administrator Almquist was read outlining the proposed paving of Mistletoe Road saying the road would be 24 ft. in width, the City would pay for 1/2 of the cost of the portion parallel to an abutting Siskiyou Boulevard, property owners would pay for the cost of 4~ inch pavement thickness on front-foot basis, the City and Croman Bros. Sawmills would share equally in one-half the cost of the portion abutting the City property leased to Croman Bros. and the City and Croman Bros. would share equally in the added cost of an extra 2 inches of pavement thickness. Almquist said that part of the land to be assess is outside the City but noted the recent term of the State Legislature has passed a new law which will enable the City to include property located outside-the City a~ part of an assessment district if the County approves the improvement and the assessment of property outside the City;-t~ the assessment process outside the City is exercised in the same manner as ~nSide the City and includes the right of owners outside the City. Almquist recom- mended that if Council agrees with proposal outlined that Staff would request permission to prepare and circulate a petition among the affected property owners and if enough signatures are obtained the City will approach Jackson County with a request to pass the appropr- iate resolution and agreement allowing the City to act as the spon- soring [~blic agency for the joint City/County assessment district. Almqu[st then reviewed the cost sheet with estimates based on front footage of $17 per front foot on the South section with the City to pay $16,777.00. Alsing said of the total amount of $54,759.23 the City is also paying $6,570.00 and Croman is paying $6,570.00 for the additional two and one-half inches of asphalt to absorb the traffic generated by the City industrial park and Croman Corporation. Alsing then reviewed the North section cOst sheet saying that the front foot cost would be $30.30 to the City and Croman at $9,999.00 each. Bernis Partridge reminded Council that the property owners had sub- mitted a petition signed previously asking that the City pay the entire cost. Almquist said he cannot give petitions out until the Council has taken action and if in excess of 51% of the people will sign for this. Almquist said we can go two routes - either the blue section shown on the map only or combination of the blue and red designated. Partridge said he wants to know the exact amount the City is paying on the entire job. Partridge reiterated he wants the City to pay the entire amount. Laws asked Partridge if he could get a majority of the front footage to sign for the proposal and Partridge said that even if the City pays for the additional two and one-half inches of thickness it will still create more traffic and added that he doesn't think the City will pave the rest of ~stletoe Road out to Tolman Road. Almquist indicated that a petition will be circulat- ed for that portion as soon as the City receives the road easement from Southern Pacific. Partridge Said the City should pay the 10/4/83 p. 3 Regular Me~ing Ashland City Council 10/4/83 P. 4 MISTLETOE ROAD PAVING cent. "A" St. & WATER ST. APPRAISALS PUBLIC FORUM engineering costs and it was explained that the assessment distric~ is made up of all charges including engineering to be spread by front footage. Laws moved to authorize that petitions be drawn up and circulated on this proposal; Acklin seconded the motion which passed unanimously on voice vote. On question of a gentleman in the audience as to who would maintain the road, Almquist said the City would. On voice vote the motion passed unanimously. A public hearing date was set for October 18, 1983 on the City-owned property after memos from the City Administrator and the Economic Development Commission were reveiwed. On question of ~yor, Fregon- ese said that minutes are now being taken at the EDC meetings. David Feinstein spoke on behalf of Donna Eden of 777 E. Main relative to construction of a deck on City right-of-way which had been built without a permit. Feinstein said that a request for a fence variance had been turned down previously and that it was difficult to live in the location without protection of a fence because a bicycle had been stolen and to ensure privacy. Feinstein said that a Contractor told him that a deck for storage underneath could be built because the right-of-way was more than adequate being 70 wide. Feinstein said that the structure (deck) had been red-tagged and Eden was given three days to tear the deck down. Eden asked that the time for removal be extended because she didn't feel the due process of law had been considered. Eden said she had been cited and explained that they didn't want to defy the law and had made a mistake. Fregonese said that since the conditional use permit was given that there has been a history of ignoring the conditions of same and general dis- regard for City ordinances and regulations. Fregonese said the Eden had been denied permission by the City Administrator to build the fence turned down by the Planning Commission and then built the deck in full knowledge of the violation. Eden explained that the Contract- or who did the work said it was perfectly okay and further that a permit was not necessary. Fregonese said he would be interested in getting the name of the Contractor so he could turn him in to the Builderrs Board. Laws said he feels the ordinance is perfectly clear and the only thing that could be done is to rewrite it. Almquist said he had suggested a vacation of 17 ft. of the wide right-of-way but as far as the building is concerned, we don't have any lee-way on that. Eden said that Steve Jannusch had allowed her a postpone- ment of landscaping until the hot weather has passed and noted she has planted eight trees in the City right-of-way. Reid told Eden she felt she has a case against the Contractor and that he should have to dismantle the deck. Acklin suggested the City look at a petition to vacate and pursue the Contractor's liability in circum- venting the City's permit criteria. Salter said there would have to be a public hearing for the vacation and that no commitment should be made until a hearing is held. The public forumwas closed. 10/4/83 P. 4 Regular Nee_ring Ashland City Council 10/4/83 P. 5 ORDINANCES, RESOLUTIONS & CONTRACTS: Position Classification Securities Purchase Issuance of Warrants Street Name Change BUSINESS FROM COUNCIL United Way Request Oak Knoll Agreement CPAC Vacancies ADJOURNMENT Second reading by title only was given an ordinance amending the position classification plan and Laws moved to adopt. Acklin seconded the motion which passed with Reid, Acklin and Laws voting in favor. None was opposed. A resolution authorizing purchase of securities with proceeds of bond sale was read and Acklin moved for adoption; Reid seconded and the motion passed with Reid, Acklin and Laws voting "YES". None was opposed. A resolution authorizing the issuance of warrants was read and Acklin moved for adoption of the resolution; Laws seconded the motion which passed without opposition on roll call vote. A resolution changing the name of West Clover Lane to Washington Street was read and Laws moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote. None. City Administrator Almquist noted that a request had been 'received from United Way for the City to stuff utility bills with info and Council agreed not to consider request. Almquist was agked to respond to United Way. The City Administrator reported that finalization of negotiations between the City and B & G properties is taking place and that the City of Ashland has been given a Deed for a parking lot and easement in exchange for land near #8 green and noted the narcels are'relative- ly equal in value. Almquist said that Engineering~s schedule is such that they wouldn't have time and requested that funds be made available for Ho~fbuhr to survey at a cost estimated at $900 to $1,000 and Laws moved to place matter on agenda; Acklin seconded the motion which passed unanimously on voice vote. Laws moved to approve; Acklin seconded the motion which passed unanimously on voice vote. Mayor Medaris noted there are vacancies on the Citizens Planning Advisory Committee should Council want to make recommendations. The meeting adjourned at 9:03 P.M. Nan E. Franklin City Recorder 10/4/83 P. 5