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HomeMy WebLinkAbout1983-1220 REG MINPLEDGE OF ALLEGIANCE AND ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS Helman St. Paving Planning Action 83-78 (Krebs Annexation) Annexation Ordinance Withdrawal from F.D.#5 (Krebs Annexation) Rezone of Annexed Prop. MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL December 20, 1983 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers at the Civic Center. Present were Dale, Acklin, Laws and Smith. Howard arrive moments late and Reid was absent. Smith moved to approve minutes of the regular meeting of December 6, 1983; Acklin seconded the motion which passed unanimously on voice vote. The Mayor opened the public hearing on Helman Street paving. Greg Williams urged that Council go along with the petition submitted with an overwhelming 98% in favor of the project. There being no further comment, Mayor Medaris closed the public hearing and turned discussion over to Council. The matter of financing the City's share was discussed and Council agreed that the matter will be taken up during the Budget process because the work won't be done until the weather permits in July and at that time there will be a new fiscal year. Laws moved to direct staff to bring back ordinance to include partial funding by City; Smith seconded the motion. The Mayor recogn- ized Horton, Wilson and Williams as spearheading the effort and keeping it alive. Motion passed unanimously on voice vote. Planning Director Fregonese reviewed the proposed annexation and said that it meets the standards and tidies up boundary lines with the exception of leaving a small island. Fregonese said that an ordinance to call for annexation without property owner approval in such cases is being worked on. The Mayor opened the public hearing and Marion Krebs, applicant, commented on the unfairness of the cost of annexation for residential property being aligned with costs for commercial properties employing numbers of people. Krebs said he is prepared to pay the costs but recommended consideration of annexation costs. Acklin said that the Growth Management Committee has been working on such a proposal but such criteria will not help applicants at this point. On question of Smith as to conditions, Krebs said he is agreeable to them. Since there were no further comments from the audience, Medaris closed the public hearing. The ordinance pro- posing annexation was read and Laws moved to second reading; Howard seconded the motion which passed without opposition on roll call vote. An ordinance was given first reading withdrawing recently annexed property from F.D. No. 5 and S~ith moved to second reading; Acklin_ seconded the motion which passed unanimously on roll call vote. First reading was given an ordinanze rezoning recently annexed prop- erty from County RR-5 to City R-1:7.5 and Laws moved to second reading; Smith seconded the motion which passed unanimously on roll call vote. 12/20/83 P. 1 ~e~ular Mpeting Ashland City Council 12/20/~3 P. 2 Public Hearings cont. Planning Action 83-88 (Thormahlen) Long Way Access 59 Winburn Way Manage- ment Agreement Volunteers Unlimited Planning Director Fregonese reviewed the proposed Zone Change to R-2 (Low-density Multi-Family Residential) and Comprehensive Plan Change accordingly and noted that the property had been zoned R-3 and that the original use of the 1912 structure was duplex. Mayor Medaris opened the public hearing and Applicant Thormahlen reviewed the history of the 80 Hargadine property and indicated that she is not applying for a bed & breakfast use but lodging only in the apart- ment w/kitchen facilities. Thormahlen said there are adequate park- ing spaces and they actually have two or three extras as called for in the criteria. No further comments were offered so the Mayor closed the public hearing. Smith moved to direct staff to bring back an ordinance to implement application; Dale seconded the motion which passed unanimously on roll call vote. A memo from the City Administrator dated December 15, 1983 and letter from Gary L. Prickett requesting permission to construct a driveway over a portion of an unopened street at the end of Long Way for a personal residence was read. Also read was a memorandum from City Engineer (Asst.) Olson recommending certain conditions to be attached to the easement. Prickett reviewed his request and noted the property is zoned 1/2 acre in Comp Plan and noted a previous request for use was agreed to by neighbors. Acklin questioned proposal without public hearing as required in similar requests and Prickett noted that the City Administrator felt it not necessary based on approval by neighboring property owners previouslylthrough a petition filed in the City. Prickett reiterated the request is for one residence only and noted that Long Way is an exceptionally wide street. Laws moved to grant easement with conditions as sub- mitted; Howard seconded the motion and on voice vote the motion to approve passed unanimously. A memo from the City Administrator relative to the revised agreement for 59 Winburn Way building was read and the agreement reviewed. Upon being reassured that Councilwoman Reid was in accord with the agreement, Laws moved that Mayor and Recorder be authorized to sign agreement; Smith seconded the motion which passed unanimously on voice vote. (Note: Reid's request relative to immediate cleaning/ maintenance of the kitchen area was noted by the City Administrator). A memorandum from Volunteers Unlimited was read requesting support of the City Council on concept of Cormnunity-Services Restitution Program and Robert Solis, Director, reviewed the program. Solis noted that he expects to carry grant request to Salem after the first of the year and support of the communities in Jackson County will be helpful if not necessary. Laws expressed concern that Council would support the program without inspection of the budget & services but agreed with the basic concept. Acklin moved to instruct Mayor to write letter of support specifically noting that no commitment for funding now or in the future would be stated or implied. Smith seconded the motion which passed unanimously on voice vote. 12/20/83 p, ~ Regular~M_eeting Ashland City Council 12/20.~83 P. 3 Real Estate Committee Report NEW & MISCELLANEOUS BUS. Elec. Service Rates/ Forecast Audit Committee Report Walker Avenue Bikeway A memo from Real Estate Committee Chairman Russ Dale was read and reviewed by Council. Board of Realtors representative Betty Elerath agreed with the policy set forth in the memo and explained that the advertising monies advanced by the City would be deducted from the 3% commission to the Board. Elerath said that as listing Broker the Board would share the 6% commission with the selling Broker. Laws moved to adopt policy as outlined in Dale's memo and instruct Staff to draw up the necessary resolution; Smith seconded the motion which passed unanimously on voice vote. Dale said he would contact members of EDC to clarify any misunderstandings about the policy. Memo from the City Administrator was read relative to Electric Service Rates for 1984-85 and Preliminary Forecast Report of same by Director of Finance Bob Nelson. The comments and report were accepted for information only and no action was required. A memo reporting Audit Committee Recommendations by Director of Finance Nelson was read and discussed by Council and it was noted that although the 1983-84 audit has been discussed, it had not been formally adopted as a contract. Howard so moved; Smith seconded the motion which passed unanimously on voice vote. After further dis- cussion relative to Request for Proposals Laws moved to circulate and stipulate guidelines; Dale seconded the motion which passed without opposition on voice vote. Acklin moved to accept audit report; Laws seconded and the motion passed unnanimously on voice vote. A memorandum from Asst. City Engineer Olson reporting the results of the public hearing on the Walker Avenue Bikeway was read in which the Traffic Safety Commission recommended that an 8 ft. wide bikelane be established on the East side of Walker from Highway 66 to the Southern Pacific Railroad. The recommendation included that S.P. be requested to improve and widen the railroad crossing at Walker Avenue and that parking availability on the West side of Walker Avenue be researched. Alsing said that the stiping could not be done until several days of dry weather so the paint will adhere to the pavement and asked if the signing & striping should be done simultaneously. Council discussed. Alsing said that there are no monies for the work in this yearns budget but could be arranged next year. Council agreed that it should be appropriated out of this year's budget because of the hazards for the students. It w~s noted that the Police Department and Principal agreed to ask parents not to park in front of Walker School. Acklin moved to instruct staff to bring back Resolution to restrict parking; Dale seconded the motion. Laws expressed concern that without the striping there would be no delineation between pedestrians and bicycles use and suggested that the signing should not be done until the stiping can be done. Laws said the children may have a false sense of security with the signing but traffic to the two schools would be going opposite dir- ections which could cause problems. Acklin said that the striping should be done as soon as there is a break in the weather. ........ continued 12/20/83 p.3 Regula- '~eting Ashland City Council 12/2~J-~3 P.4 BIKELANE/Walker School Mr. Holden from Walker School urged consideration to clear parking immediately on the east side of Walker Street saying that when two cars are passing in opposite directions there is a space of a mere three feet and children are jeopardized by this squeeze. City Attorney Salter said the Resolution should state that it would be in force when the signs and striping are completed. On motion all voted AYE on voice vote. Covered Vehicle Storage A memo from the City Admistrator with bid results for a Covered Vehicle Storage building at the service center was read and Howard moved to authorize the Mayor and Recorder to sign a contract with Sevcik & Thomas in the amount of $73,589; Acklin seconded the motion which passed unanimously on voice vote. PUBLIC FORUM No comments from the audience. Comments from Mayor Mayor Medaris commended Director of Public Works Alsing on his picture in front of Reeder Reservoir appearing on the cover of the Public Works magazine and noted many accomplishments lists in an accompanying article. ORDINANCES, RESOLUTIONS & CONTRACTS Shapiro Annexation P.H. Second reading was given an ordinance by title only setting a public hearing on a proposed annexation and withdrawal from Fire District No. 5 as applied for by Shapiro and Acklin moved to adopt; seconded by Howard and passed unanimously on roll call vote. Electric Meter Location First reading was given an ordinance relative to the location of electric meters on new residential structures and Laws moved to second reading; Dale seconded the motion which passed unanimously on roll call vote. Citizens Involvement First reading was given an ordinance amending Chapter 2.27 relative to Citizen's Involvement in Planning and Acklin moved to second read- ing; Dale seconded the motion which passed without opposition on roll call vote. Customer Acctg Policies First reading was given an ordinance amending Chapter 14.02 relative to customer accounting policies for delinquent accounts and Smith moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. Press Conference and Council explained. Adjournment /j 9:10 P.M. Cit~ Recorder Scholl and LeBounty asked for clarification on the Bikepath Resolution L. Gordon Medaris Mayor ih 12/20/83 P. 4