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HomeMy WebLinkAbout1982-0105 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL January 5, 1982 ROLL CALL MAYOR'S ANNUAL STATE OF THE CITY ADDRESS MAYOR'S APPOINTMENTS BUDGET COMMITTEE COUNCIL CHAIRMAN APPROVAL OF MINUTES PUBLIC HEARING The Mayor led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Civic Center Council Chambers. Dale, Acklin, Peterson, Howard and Laws were present. Sims arrived at 8:45 P.M. Mayor Medaris gave his "State of the City" address, copy of which is made part of the record. Sims moved to accept appointments as submitted; Dale seconded. List was read for benefit of audience. On voice vote, all YES. Mayor Medaris introduced Randy Gill, Studentbody President of SOSC and announced that Chuck Farron will be student liaison to the Planning Commission; Vern de House will represent SOSC at Bikeway meetings and Sanford Winkle will be liaison to Traffic Safety Commission. Laws renominated Clarence Williams and Carroll Corliss; Howard seconded the motion which passed unanimously on voice vote. Howard renominated Don Laws; Peterson seconded the motion which passed unanimously voice vote. Peterson moved for approval of minutes for the regular meeting and executive session held on December 15, 1981 and Acklin seconded the motion which passed unanimously on voice vote. A public hearing was opened on the proposed parking prohibitions on both sides of Iowa Street & Garfield Sts., 50 feet in each direction from the intersection and there was no opposition ex- pressed from the audience. A letter read into the record by the City Administrator from Ann Reese of 189 Pioneer opposed to set- back on B Street saying that parking is practically impossible for residents in the neighborhood now etc. Roberta Evans communicated in favor of the proposal by telephone which was made part of record. Jerry Robertson, 111 B Street agreed with Ms. Reese and said that the stop sign is the problem. Mrs. Matthews of 123 B Street pro- tested saying the parking is now quite limited and they need the space they have now. Nolan Smith said he would be willing to com- promise on 25 foot prohibition. Robertson said there were eight accidents at the intersection during the time he lived there and said the shrubs need to be maintained. Acklin reviewed the proposals by the Traffic Safety ComMission saying that the two intersections are the site of more accidents and with a high rate should be looked at. Acklin said the Iowa/Garfield intersection is even worse than the B St. Howard moved to approve the Iowa/Garfield intersection recommendation after some discussion and Laws seconded the motion which passed unanimously on voice vote. Howard moved to try 25' curb clearance at Pioneer & B Streets; Sims seconded the motion which passed unanimously on voice vote. 1/5/82 P. i Regular Meeting Ashland City Council 1/5/8~ P.2 MINUTES OF BOARDS, COMMISSIONS ETC. PAVEMENT CUT REQUEST WRANGLER'S LEASE NEW & MISCELLANEOUS BUS. Sign Code Public Hrg. MONTHLY FINANCIAL REPT. AUDIT REPORT APPROVAL Sims moved to accept and place on file minutes of boards, commiss- ions & cormmittees; Acklin seconded the motion which passed unanimous- ly on voice vote. A letter was read petitioning for cutting of new pavement at S. Mountain & Iowa Streets to insulate a gas valve. Peterson asked the City Administrator whether CPN is notified of the new paving and why they cannot do necessary work at the time of paving plans etc. Howard agreed that something must be done to preserve the streets because the hole deteriorates even though it is patched after repairs are made. Laws said he and Alsing had discussed this matter of pavement cutting and their explanation seemed logical. Staff was directed to communicate with CPN relative to Council's concern and Howard asked Alsing if they might be able to use the new type hot mix he had mentioned previously in the meeting. Alsing said he would look into that possibility. Laws moved to approve; Dale seconded the motion which passed with- out opposition on voice vote. Mayor Medaris reviewed the need for industrial areas and need for Wranglers to move their location and appointed a cormmittee made up of Councilmembers Peterson, Dale and Howard to work with Harry Skerry (representing the Wranglers) on the points outlined in his memo and that Mr. Almquist and Mr. Skerry report back to Council for approval of extension of lease. Almquist recommended the lease extension be acted on because of the time frame and Laws moved that the Mayor and Recorder be authorized to sign the lease extension as submitted; Peterson seconded the motion which passed unanimously on voice vote. Public Hearing was set for February 2, 1982 at 7:30 P.M. for revis- ions to the Sign Code. Accepted without comment. Peterson spoke for approval of the Audit Report. Almquist read the Resolution accepting the audit report and Peterson moved to approve; seconded by Laws and passed unanimously on roll call. Gerald Burns reviewed the audit and commended the City on quality of the successful audit. After some discussion Peterson and Laws agreed that quarterly audit reports would serve Ashland better and with Burns' approval of the concept Peterson moved to have quarter- lies; Acklin seconded the motion which passed unanimously on roll call vote. On Mayor's question as to whether Burns could complete the audit quicker and cheaper, Burns said he could, especially the Hospital audit. 1/5/82 P. 2 ReEu]ar Meeting Ashland City Council 1/5/82 P. 3 FIRE DEPT. TRAINING MATERIALS REQUEST CODE VIOLATIONS/PENALTIES ABATINO EASEMENT PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS Special Assessments Ordinance Elec. System Rates Ordinance Gas Piping Inst. License A memorandum was read from the Fire Department requesting a transfer of appropriations within Fire Department budget for training mater- ials. Training Officer White reviewed the use of the video tape and said that it would also be used in the Police Department. Howard moved for approval; seconded by Peterson and passed without opposition on voice vote. Deferred. A memorandum recommending an easement be granted to Mr. & Mrs. Abatino over property recently acquired from Southern Oregon College was read from City Attorney Salter. Howard moved for approval; Peterson seconded the motion which passed unanimously on voice vote. Mayor Medaris read a letter of resignation f~om Budget Committeeperson Madeline Hill which was accepted with regret. Medaris directed Staff to acknowledge resignation with appreciation for dedicated service, and to place nomination for replacement on the next agenda and asked Councilmembers to be prepared to submit names at that time. The Mayor recommended that anyone interested in the duty attend the first budget session on Thursday, January 14th at the Civil Center at 7:30 P.M. Morton Smith, Councilman from Talent urged Council to consider work- ing with common interest in the Economic Development of the outlying areas between the two Cities. First reading by title only was given an ordinance adding a new Chapter to the Municipal Code providing procedures for Local Improve- ments and Special Assessments. Almquist stated that a change would be necessary on Page 6 to read $100.00 instead of'~25, or more" for minimum assessment. Peterson moved to second reading with correct- ion; Laws seconded the motion which passed unanimously on roll call vote. First reading by title only was given an ordinance amending the Muni- Cipal Code relative to Electric System - Light Funds and Rates and Atmquist called for need to correct page two, schedule 4 to $2.40 rather than $3.00. Laws moved to second reading as corrected; Howard seconded the motion which passed unanimously on roll call vote. First reading was given an ordinance amending the Building Code relative to gas piping installation licensing. Laws requested that language be changed to omit "quality and" in 15.04.210 and "and satisfactory" installation on page two, part B. Laws moved to second reading as corrected; Dale seconded the motion which passed on roll call vote with all YES. 1/5/82 P. 3 CPAC Amendments Sidewalk Assessments Rights-of-way filing fees YMCA Annexation YMCA Withdrawal from JCF Dist #5 YMCA Rezoning Ordinance Econ. Development Comm. Transfer of Approp. Parks & Recreation Special Election Water Bond Issue First reading was given an ordinance amending Chapter 2.27 of the Municipal Code relative to CPAC and Peterson moved to second read- ing; Sims seconded the motion which passed unanimously on roll call vote. Second reading was given by title only amending ordinance relative to sidewalk assessments and Laws moved for adoption; Acklin seconded and on roll call, motion passed unanimousiy. Second reading by title only was given an ordinance establishing · filing fees for vacation of public rights-of-way and places and Acklin moved to adopt; Sims seconded the motion which passed unani- mously on roll call vote. Second reading by title only was given an ordinance annexing con- tiguous Area to the City (YMCA) and Peterson moved to adopt; Laws seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance withdrawing recently annexed real property from Jackson County Fire Dist. #5 (YMCA Annexation) and Laws moved for adoption of the ordinance; second by Acklin and passed unanimously on roll call vote. Second reading by title only was given an ordinance rezoning recently annexed property from County RR-5 to City C-1 and Peterson moved to adopt; Laws seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance increasing mem- bership of Economic Development Commission and repealing Ashland Youth Commission and Laws moved for adoption; Howard seconded the motion which passed unanimously on roll call vote. A Resolution transferring appropriations within funds (Parks & Rec.) was read and Laws moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote. A resolution calling for a Special Election for water system improve- ments was read May 18, 1982 was suggested as date of election. After discussion Laws requested that the title be amended to change language by saying "for the financing of repairs and improvements to the City's water system and a reservoir". Council also agreed that · the Explanation section of the ballot title should read likewise. Sim~ ~dggested'that the word "solely" be ommitted from the test. Peterson moved to adopt Laws recommendation on wording and ballot title; Laws seconded and on roll call Howard, Acklin, Laws, Dale and Peterson voted in favor. Sims opposed. Laws asked Sims if he cast a "NO" vote because of the word "solely" not having been omitted and Sims said he had. Laws moved to reconsider and omit "solely" as recommended by Sims and Dale seconded the motion which passed unanim- ously on roll call vote. ("Solely" in 5th sentence of Explanation) 1/5/82 P. 4 Regular Meeting Ashland City Council 1/5/82 5 Hyro Generator After discussing the special election for water repairs/reservoir etc Almquist said that there should be consideration given the bond for installation of the hydro generator and there will be no extension afterthe permit expires should no action be taken in the interim. Almquist urged that action be taken soon to preclude another utility preempting the City on it's own application. Laws moved to place on agenda; Acklin seconded the motion which passed unanimously on voice vote. Howard moved to bring back Resolution for election date set for May 18, 1982 for hydro-generator proposal; Laws seconded the motion which passed unanimously on voice vote. Improvement Dist. P.H. Strawberry Lane A resolution calling public hearing in the formation of local improvement district to install sanitary sewers on Upper Strawberry Lane from Alnut Street to Westerly City Limits was read and Acklin moved to adopt; Laws seconded and on roll call Howard, Dale, Acklin, Laws and Peterson voted in favor; Sims abstained and the motion to set public hearing carried. Kensington Subd. A resolution was read to set public hearing on proposed improvements in Kensington Subd. on westerly side of upper Hillview Drive near Crestview and Laws moved to adopt; Sims seconded the motion which passed unanimously on roll call vote. Prim St. A Resolution calling for improvements by curb, gutter and paving on Prim Street from Tucker to Wimer and calling a public hearing on same was read and Peterson moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote. PROPERTY OPTION City Attorney Salter reviewed an option on property in the amount of $5,000 which could be picked up in eight months and such amount would be applicable on the purchase price of $400,000 for the industrial land. Laws said he understands there might be a good chance of the City's financing the land and that it would be con- tingent on annexation and zoning industrial. Salter suggested that Planner Fregonese look for a grant and/or other source of financing. Laws moved to authorize signature of Mayor and Recorder and that check be issued in the amount of $5,000; Dale seconded the motion F~ich passed unanimously on roll call vote. COUNCIL LIAISON None OTHER BUSINESS None ADJOURNMENT The meeting was adjourned at 10:10 P.M. to next Tuesday, January 12 at 7:30 P.M. for an executive session to be held for the purpose of discussing labor negotiati. tc. , Nan E. Franklin L. Gordon Medaris City Recorder Mayor ih