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HomeMy WebLinkAbout1982-0302 REG MINMINUTES OF TIlE I~',GLU,AR }iCErING ASItLgND CITY COUNCIL March 2, 1982 ROLL CALL APPROVAL OF MINL~FES ~k~YOR' S APPOINT~ENTS BUDGET CO~iITTEE MEMBER CHAMBER OF COMMERCE REQUEST NATIONAL GUARD REQUEST ROGUE NATIONAL FOREST MANAGEMENT PLAN-WATERSHED Mayor Medaris led the Pledge of A1]eg~anc~ and called the meeting to order at 7:30 P.M. on the above date in the Council Chafe, hers, Fresent were Laws, Peterson and Ackl~n. Sims arrived at 7:Z~0 p.m. Acklin moved for approval of mimutes of regular meeting of February 1982 and Peterson seconded the motion which passed unanimously on VOiCe Vote. Mayor Medaris appointed Florence tiancock to fill the vacancy left by her late husband, Ken Hancock, on the Bikeway Committee. Medaris appointed Gary Nelson, Parks Consissioner, to the Sister City Com- mittee. Peterson moved for approval; Acklin seconded the motion which passed unanimously on voice vote. Mayor Medaris read a letter from Bruce Bilbrey's wife expressing Bruce's interest in continuing with the Budget Committee since his plans to move away from the City have chamged. Medaris said Bilbre~ had come in his office and orally resigned because of his moving plans- Medaris said he asked that the resignation be submitted in writing and that before he had an opportunity to do this his plans had changed. Mayor Medaris said that Bilbrey has been a valuable member of the Committee and would like to see him continue on. Councilman Laws questioned the unequal membership of the Council and Budget Committee saying that other jurisdictions have the same number as on the Council or seven people~,with fourteen in all. Laws moved that one additional budget member be elected to change membership to seven; Peterson seconded the motion which passed unanimously on voice vote. Laws nominated Emile Cloutier who had applied for the position and Peterson seconded the motion which passed unanimously on voice vote. Director Elliott Reinert presented a report and request which the Chamber plans to submit to the full Budget Committee at the appropri- ate time and said it was for their information and review. No action necessary. A letter from National Guard headquarters was read requesting that B Street be used exclusively for mobilization in the event of an emergency. Sims moved for approval for use in event of declared emergency but for other authority the Guard should continue to request approval; Acklin seconded the motion which passed unanimously on voice vote. Director of Public Works A!sing reported meeting with the Forest Service as their management plan relates to the Watershed and revfewed their plans to selectively remove certain trees to provide for better firebreaks etc. Alsing suggested that Councilmembers may wish to monitor the work as it progresses in the Watershed so that an overall view of their management plans can be appreciated. Alsing said that roads built for facilitating the task will be re- seeded to discourage use by off-street vehicles etc. 3/2/82 P. 1 ROGUE NAT. FOREST continued LIQUOR LICENSE REQUESTS TRAFFIC SAFETY RECOMM. AIR QUALITY STRATEGY Mayor Medaris asked that Alsing place a date on the agenda periodi- cally so that progress can be check on the plan~ Alsing. brought up tile condition of the 24" pipeline at the dam which is used as by-pass during the cleaning of the big reservoir and for other reasons and expressed concern because leaks and general deterior-. ation. Alsing said something should be decided on the replacement of the pipe before the hydro unit becomes a reality and that the replace- ment has to be geared to the budget. Ed Fallon, Water Superintendent, agreed with Alsing and added that the leakage has caused erosion pro- blems, trestles have been undermined and the whole problem presents a safety hazard for his men. Fallon also suggested that the existing 24!' pipe be replaced with a 30" line which would increase the capabil- ity of the hydroelectric generator. Council asked Alsing to bring a proposal to the next Council meeting. Liquor license applications were considered for Ray's Sentry ~rket (formerly Pioneer Foods) and Kwan Yee Restaurant at 1209 Siskiyou Blvd, and with Chief Lively's recommendation to approve, Acklin moved to approve requests; Sims seconded the motion which passed unanimously on voice vote. A memorandum from Alsing for the Traffic Safety Conmiission recommeud- ing removal of "authorized vheicle" spaces on the south side of First Street, west of E. Main Street and adjacent to C.P. National, be removed and replaced with 2-hour parking to conform with the park- ing designation in the rest of the block and also that the City Administrator authorize removal of the signs on an interim basis until action can be taken by the Council. Almquist said he would take care of the removal and that a Resolution would be brought to t~e next meeting. The City Administrator submitted Staff's view of Air Quality Strategy and reviewed plan step by step. Council expressed concern that the street sanding has left streets and sidewalks in bad condition and that vehicles cause pollution as a result. Alsing said there had been so many tons of sand used this year that it will take some time to vacuum it up with the new streetsweeper. Alsing said that N. ~in is the worst street. Laws recommended that the main arterial streets be done first, Sims suggested that the Traffic Safety Committee may check out the sweeping of streets. Paving of unpaved streets was considered and Council concurred that property owners should be encouraged to form assessment districts to improve property and keep down the dust etc. Firewood moisture control was discussed and it was agreed City could handle the weatherization use along with people getting new wood stoves. Sims recommended graphics to publicize new programs for benefit of citizens along with the operation of wood stoves. Pollution curtailment was discussed at length and Almquist suggested an ordinance for enactment purposes. Ashland's Solar Access criteria already being implemented was cited as something the City can be proud of in that it has pioneered the theory and use of solar acces continued .... 212/82 P. 2 AIR QUALITY cont. AIR SPACE VIOLATION AIRPORT LEASE MODIFICATION AERIAL MANLIFT PURCHASE LEASE POLICE VEHICLE CITY HALL EVALUATION Peterson moved to direct Staff to bring back ordinances for enforce-- ment of Items 1 & 17 end Laws seconded the motion which passed unsnj- mously on voice vote. A memorandum from the City Attorney and County Planning Coordinator Britzman were discussed relative to the home under construction near the airport which apparently violates the air space criteria set by FAA and County Zoning for the safety of planes. The liability of the City, County and property owner was discussed. Glen Ward who is property owner and who is building the two story 4800 sq. foot home asked what alternatives he has in view of the fact that h~ was given a building permit and has followed the step by step formula of that permit. Ward added that he is building the home and paying for it as he goes and it is critical that the project be completed becaus~ of his growing family. Ward said he has owned the lot for a number of years and that he is happy with the close proximity of the airport. Salter recommended that the City request Jackson County to promptly take steps to enforce their ordinance providing for clearance of the air space to preserve the safety of the airport. Ward said there are di§crepancies in legal descriptions he would like to have checked out. LaWs regommended that the fignres be checked and moved to refe~ back to Salter for action to correct the problem after investigation; Pet- erson seconded the motion which passed unanimously on voice vote. A modification of the lease with Southern Oregon Skyways, Inc., was submitted and Almquist reviewed the change by saying that $75.00 or $0.05¢ per gallon of aviation fuel will be paid to the lessor monthly and the monies collected will be used exclusively for the maintenance and improvement o! the airport. Peterson moved for approval of modification of the lease and Sims seconded. Motion passed unanimously on roll call vote. A memorandum from Director of Finance Nelson requesting that permiss- ion be granted to prepare specifications and call for bids to replace the aerial manlift for the electric department. Laws moved to grant permission; Acklin seconded and the motion passed unanimously on voice vote. Chief Lively expressed need for staff vehicle and said it was decided to place the present vehicle used for this purpose into the patrol fleet and to lease a new vehicle which will be used only 8 hours a day by lease agreement with Butler Ford at a cost of $150 [er month. Laws moved that Administrator execute lease after clarification of language (recommended clarification by Sims); Peterson seconded the motion which passed unanimously on voice vote. The City Administrator requested permission to have prepared as-built drawings of City Hall including structuralevaluation and reviewed a letter from Savikko Engineering summarizing necessary engineering and repairs. Almquist said the heating and airconditioning system would continued . . 2/2/82 P. 3 CITY IlALL EVALUATION continued BUDGET ~EETING PDBLIC FORb~M SIGN ORDINANCE GRANITE ST. IMPROVEMENT PRIM ST. IMPROVEMENT ORD. PENALTY MODIFICATION RE: NUISANCE PROVISION LEGAL DESCRIPTION CORR- ECTION - AIRPORT ANNEX. need modification etc. Sims moved to approve request; Laws ~econded and on voice vote the motion passed unanimously, Council considered March 25, 1982 for the first budget committee meet- ing and because of prior cormnitments decided on March 30. Peterson so moved; Acklin seconded and on voice vote, all YES, Nell Benson thankcd the City for supporting Air Quality efforts and suggested that bus~ness license person periodically spot check fire wood dealers to assure that green wood'is not being sold~ Benson ex- pressed concern over the street sweeping responsibilities and asked if the State assists with the problem. Benson cited the bike paths condition as being a safety hazard because of sand. Benson also sug- gested City put informational pamphlets in utility bills and that student help might be sought in drafting such pamphlet. Sims reported he had talked to Congressman Weaver who infonned him that Forest Service will have to destroy a large volume of seedlings if immediate disposition is not made of them. Sims went on to encour- age that schools be informed of availaSility and that City might find use of same in parks, civic center etc. Benson mentioned that in the event of mass disposal of the seedlings that the nursery people may be hurt. Sims suggested getting in touch with Congressman Weaver. The City Administrator read the Sign Ordinance by title only and reviewed changes made at the last meeting. Laws said he would have to vote against the measure because of the emergency clause being used. Cloutier spoke from the audience and apologized for his participation in a heated discussion on the issue at the last meeting. Peterson moved to adopt; Acklin seconded and on roll call vote Peterson, Acklin, and Sims voted in favor. Laws opposed and the motion passed. Second reading was given an ordinance authorizing and ordering the improvement of Granite Street from end of existing pavement South a distance of 975 feet MOL and Laws moved for adoption; Sims seconded the motion which passed unanimously on roll call vote. Second reading by title only.was given an Ordinance authorizing and ordering the improvement of Prim Street from Tucker to Wimer Sts., and Laws moved for adoption; Acklin seconded the motion which passed unanimously on r011 call vote. Second reading by title only was given an Ordinance amending the penalty provisions as regards nuisances and Acklin moved for adoption; Laws seconded and the motion passed unanimously on roll call vote. Second reading by title only was given an Ordinance correcting the legal description of recently annexed lands (Airport) and declaring an emergency. Peterson moved to adopt; Acklin seconded. continued .... 3/2/82 P.4 LEGAL DESC. CORRECTION CONTINIE~D Sims said he looked at the area along East Main Street and that Neil Creek comes within 60 feet of East MaSn and the pollution is significant. On roll call the motion passed unanimously. LOCAL I~B~ROVEMENT DIST. 49 First reading was given an Ordinance levying Local Improvement Dist. #49 Assessments and Peterson moved to second reading; Laws seconded and on roll call passed unanimously. RESOLUTION - HTLNDICAPPED PARKING SPACES A Resolution establishing Handicapped p~rking spaces on Laurel Street and Holmes Avenue was read and Sims suggested consideration be given 'to temporary handicapped persons' permission to park during ~ncapacita- tion. Laws said he didn't think the City would be in a position to allow/enforce. Peterson moved for adoption; Sims seconded the motion which passed unanimously on roll call vote. OTHER BUSINESS FROM COI~- CIL MEMBERS FINANCIAL REPORT 3/1/82 Laws moved to take from the table the Ordinance pertaining to the Organization of the Administrative and Operating Departments of the City and that the ordinance dealing with the above be placed on the agenda for the next meeting and that matter of City Administrator title change be dealt with in a separate ordinance at a future time. Laws continued with his motion by saying the language should be amended in the City Admin. title ordinance to read "The City Adminis- trator shall be called the City Manager. This change in title does not affect in any way the powers or authority of the City Administrat- or as provided elsewhere in the Municipal Code and Ordinances of the City". Sims seconded the motion which passed unanimously on voice vote. · ~lmquist called attention to the letter written by Alcohol CounSelor Fansler and said Judge Drescher had talked to him about the matter. Accepted and placed on file. ADJOURNMENT The meeting adjourned at 9:35 P.M. Nan E. Fra~nklin City Recorder L. Gordon Medari~ Mayor ih 3/2/82 P. 5