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HomeMy WebLinkAbout1982-0504 REG MINROLL CALL APPROVAL OF MINUTES MINUTES OF BOARDS WINBURN WAY CLOSURE NATIONAL GUARD OPEN HOUSE AMERICAN LEGION ,REQUEST SPRING ARTS FESTIVAL SOSC HEALTH COUNCIL REP. APPEAL FROM P.C. DECISION CHAMBER BIKE RACE REPORT MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL May 4, 1982 Acting Mayor Do~ Laws led the Pledge of Allegiance and called the meeting t o order at 7:30 p.m., on the above date in the Council Chambers at Civic Center. Present were Peterson, Acklin, Laws and Howard. Sims arrived ~t 7:45 ~,m. and D~le was absent. Pet:erson asked that minutes be corrected on Liaison Reports where it was noted that 40 acres of Greenway is being considered for the Wranglers and Peterson said it should say "a portion of which" so that it wouldn't infer that all 40 acres will be used by the Wranglers. Acklin moved to approve minutes with correction; Peterson seconded the motion which passed unanimously on voice vote. Peterson moved to accept minutes of Boards, Commissions & Committ- ees; Acklin seconded the motion which passed unanimonsly on voice vote. A letter from Ashland Jr. High School requesting permission to ~lose Winburn Way on June 3rd for a band concert was considered and Peterson moved that request be granted; Acklin seconded the motion which passed unanimously on voice vote. A letter was read from Oregon National Guard inviting Council to Armed Forces Day Open House on May 16. No action necessary. A letter was read from the American Legion Post 14 for liquor license request to serve beer on premises at Legion Hall on the 4th of J~ly. Staff said there is no problem with the annual p~rmit and Acklin moved to approve; Peterson seconded the motion which passed unanimously on voice vote. A letter from SOSC Lecutures & Performing Arts Commitee, requesting noise permit for May 8, 1982 for Spring Arts Festival was read and after consideration and with Chief Lively's recommendation for approval, Howard moved to approve; Acklin seconded the motion and on voice vote motion passed unanimously A letter requesting a Council representat ive to the Jackson- Josephine Health Planning Council was read and Acting Mayor Laws asked that the matter be postponed because he had planned on appointing Dale and Dale was not present. Peterson offered to substitute for Dale or.whOmever else m~ght be appointed. Letter of withdrawal was read from applicant. Elliott Reinert, Chamber of Commerce Director, reviewed plans for Memorial Day Bike Criterion saying that the route will not necessitate any complete closure of streets and the entire event will not take more a couple of hours. Peterson moved to grant request; Howard seconded the motion. Chief Lively said he could make three police officers available for the event, On voice vote motion passed unanimously. PeterSon said the Bike Committee plans to coordinate a "Cyclration" by having prizes for commuters using bikes to travel to work etc. and to focus on safety. 5/4/82 P. 1 Regular M~ting Ashland City Council 5/4~2 P.2 NATIONAL GUARD MOBIL. LID PEITION TO PAVE ALLEY QUARRY OPERATION CRITERIA AIRPORT STUDY SESSION A letter from Oregon National Guardto close "B" Street from Oak to Pioneer on May 14 and July 16 from 7:00 P.M. to 8:00 A.M. to mobilize for battalion field training. After consideration, Howard moved to approve; Sims seconded the motion which passed without opposition on voice vote. A petition was presented calling for improvement of the alley from N. Mai~ Street to Helman Street with map attached. Almquist noted that the petition was signed by four property owners repres~ enting 62% of the total 838 feet of frontage. Resolution to set public hearing later on agenda, no action necessary. The City Administrator reviewed a memorandum relative to regulation of quarry activites and asked for Council direction concerning three aspects which might be included in an ordinance including 1) amendment of the nuisance law adopting the State Dept. of Env. Quality noise standards by reference (Almquist said the State is no longer staffed sufficiently to enforce standards and State law could be made City standards) 2) the attractive nuisance could be implemented to protect children and possibly call for barriers etc. and 3) expansion could be researched which would go beyond the conditional use permit controlling the excavation operation. City Attorney Salter offered to research and said it would take time to study. Peterson moved to have Salter investigate different aspects mentioned; Howard seconded the motion. Gloria Westergaard Davis spoke on behalf of Ralph Westergaard who was ill and said although she is bookkeeper for the operation she is not too well informed on the technical points. Davis said the quarry operation has continued over the past twenty-five years or so and that person~ who have moved into the area were aware the quarry was there and in operation. Davis said that the caterpillar is normally used no more than two to four weeks per year and the rest of the time trucks are loading from below. Davis said there are seven acres in all but about three and one half being minded. Davis added that they would cooperate with anything reasonable. On question as to whether children have ever been reported in the area or getting hurt, Davis said there have been no incidents and the quarry is difficult to get to. On voice vote on motion to have Salter research passed unanimously. Laws directed that any action on ordinance be postponed temporarily and appointed a committee made up of Howard, Fregonese, Prince (quarry neighbor who brought complaint to Council) and another resident to be chosen by Prince. Peterson moved to approve committee appointments; Sims seconded the motion which passed unanimously on voice vote. A letter was submitted from FAA and a memorandum from the Director of Public Works was reviewed requesting a study session with Council and the Airport Committee to study contents of letter. Acting Mayor Laws set the meeting for Thursday, June 3, 1982 at 4:00 P.M. at Civil Center Council Chambers. 5/4/82 P.2 Regular Meeting Ashland City Council 5/z-z82 p. RAILROAD CROSSING REPAIR MONTHLY FIN. COMMENTARY LIQUOR LICENSE A/~P. PUBLIC FORUM CLEAN AIR WEEK SIDEWALK CONSTRUCTION A memorandum from Director of Public Works was read in which he had requested certain repairs by Southern Pacific Transp. Co. and which had not bee~ responded to was considered and Acklin dir- ected authorization/° etter be sent immediately over the Mayor's signature asking for ir~nediate attention. Accepted, no action necessary. Sims moved to approve liquor license application for the Fourth Street Saloon; Howard seconded the motion which passed unanimously on voice vote. (Chief Lively recommended approval before the vote). Carl Eggers, 111 Granite asked that a banner be approved to be installed across Main Street to give official recognition relative t~ the U. N. Disarmament Conference June 7 - July, 1982. Eggers asked that the banner be displayed from June 7 thru 14th, 1982. On Howard's question as to who approves banners, City Administrator Almquist said he has been given authority to approve local non- profit, nonpolitical organizations such as the YMCA, Lions etc. and things of general community interest. Almquist.added that this particular request would be outside his authority. Sims said he was concerned the City might try to regulate free speech by refus- ing installations and that w~ should be able to control the place, date etc. but would not have the right to consor contents as to whehter it is nonreligious, nonpolitical etc. Sims asked City Attorney Salter for an opinion and Salter said you can deny all political/religious banner installation but cannot pick and choose among them. Almquist said the recent volume of requests is causing a problem with time and expense for the Electric Department who traditionally has done the installations without cost. Laws said he didn't think the obiect was to allow.anyone to use the banner to say anything they pleased. Willstatter said Council would be in the position of censoring and it may be better to discontinue the practice. Laws asked for cost report from Almquist. Laws asked that citizens study the disarmament and nuclear power issues. Brad Studebaker presented the City with a Clean Air Award for consistent legislation for improvement of air in the Rogue Valley and announced that the mobile unit for emissions testing would be available in Ashland during Clean Air Week and suggested that all City vehicles be checked without charge on Friday. Studebaker said its unit can monitor 30 vehicles in an hour. Laws directed Staff to take advantage of the opportunity. Frank Miller, 549 E. Main Street complained that when the sidewalk was being replaced at the above mentioned address, the private walk was torn out and replaced which amounted to about twenty square feet of private walk. Miller added that during construction of unauthorized replacement of walk that about twenty prize tulips were destroyed. Director of Public Works Alsing said he knew nothing of the problem and that private contractors were repairing the sidewalks and that all property owners had been notified. Acting Mayor Laws asked that Miller outline allegations in a letter to Council for further consideration and asked that Staff research problem. Regular MP_~ting Ashland City Council 5/4/8? p~ 4 ORDINANCES, RESOLUTIONS & CONTRACTS Electric Serv. Privilege Tax (Oak Knoll PP&L) Sewer User Chg. Ordinance Laurel St. Alley Vacation Electric Rates 'State-shared revenues Transfer of Appropriations Resolution to set P.~. Automatic Aid Mayor's Proclamation COUNCIL LIAISON REPORTS CLEAN AIR WEEK Postpone for further research. First reading was given an Ordinance relative to sewer user charges and Peterson moved to second reading; Howard seconded the motion which passed unanimously on roll call vote. First reading was given an Ordinance vacating an alley South of Laurel Street (200.75 feet) and Acklin moved to second reading; seconded by Sims and passed unanimously on roll call vote. Second reading by title only was given an Ordinance revising electric rates and Sims moved to adopt; Acklin seconded the motion. On roll call the motion passed unanimously. Second reading by title only was given an Ordinance electin~ to receive State-shared revenues. Peterson moved to adopt: Sims seconded and on roll call vote motion passed unanimousiv. A Resolution transferring appropriations within funds was read and Peterson moved for adoption; Howard seconded the motion which passed without opposition on roll call vote. A Resolution setting a-public hearing for May 18, 1982 at 7:30 P.M. to consider formation of L.T.D. to pave alleylocated between N. Main Street and Central Jvenue was read and Sims moved for adoption; Acklin seconded and the motioa passed unanimously on roll call vote. Battalion Chief/TraininR Officer reviewed the Automatic Aid ARree- ment and illustrated how the process works with supporting depart- ments moving ap to cover. White said the results of this agree- ment is like each department having extra equipment/pumpers and said it is like extra insurance. Acklin moved to authorize signature of Mayor; Peterson seconded the motion which passed without opposition on voice vote. Mayor's Proclamations were read as follows: 1. Seniors of Ashland Week 2. Ashland Preservation Week Howard reported that the Historic Commission is having work shops on this evening and on Thursday to do inventory and said the public is invited to participate. Acklin reported she had gone to the Chamber of Commerce meeting in Medford and that awards for Clean Air Week were presented to three categories - cities, business & industry and private citizens and that she accepted one for the City of Ashland because of it's leRislation which would be implemented when pollution conditions reach a certain point in the Valley. Acklin pointed UD the need to acauaint the citizenry with the fact that the legislation is not Just symbolic but something which will be enforced if necess- ary to protect the citizens of Ashland. Sims said many people don'~ realize it would not affect them if wood is their primary heat. Regular M__eeting Ashland City Council 5/4/8_29, P. 5 CITIZENS COMM. FOR WATER HELFRICH/HARDESTY GREENWAY PROPERTY · COUNCIL/J.C. COMMISSIONERS ADJOURNMENT Howard reported that speakers for civic groups are needed to explain the Water issue and answer questions. Howard also said the committee would like volunteers to speak to the issue. Peter- son volunteered to speak on Thursday at Ashland Hills; Acklin said she would handle meeting at Jackson County Courthouse and Sims will speak at Ashland Women's Civic Club. Laws urged each to inform the public and to answer questions because of the import- ance of the success of the Water Bond issue. City Administrator Almquist reported that final papers on the Helfrich/Hardesty agreement are ready to be signed including a Quit claim Deed and various easement agreements etc. Sims moved to place on Agenda; Acklin seconded the motion which passed unani- mously on voice vote. Sims moved to authorize Mayor and City Recorder to sign documents; Peterson seconded the motion which passed unanimously on voice vote. Almquist requested authorization for funds for a portion of Green- way property saying that money must be put up and reimbursed later. Peterson moved to plac~ ~n a~nda~ ~ims seconded the motion which passed unanimously on voice vote. Peterson moved to authorize: Sims seconded the motion which passed unanimously on roll call vote. Planning Director requested that a Study Session be set with the Jackson County Board of Commissioners relative to amendments to the Urban Growth Boundary. Thursday, May 20th was set for the meeting at 7:30 P.M. in Council Chambers of the Civic Center. The meetin~ adlourned at 9:35 P.M. Nan E. Fr/anklin City Recorder Don Laws Acting Mayor ih 5/4/82 P. 5