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HomeMy WebLinkAbout1982-1005 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL October 5, 1982 PLEDGE & ROLL CALL APPROVAL OF MINUTES ELECTION OF COUNCIL MEMBER JACKSON ROAD GOLF TRUCK ROUTES Mayor Medaris led the Pledge of Allegiance.and called the ~eeting to order at 7:30 P.M. on the above date. Dale, Howard, Acklin, Laws and Corliss were present. Corliss moved to approve minutes of the regular meeting of September 21, 1982 and Acklin seconded the motion which passed unanimously on voice vote. Laws said now that Dale has returned and there are five members he sees no reason for electing a temporary member. Laws said that when Dale was out of town and Peterson's seat was vacant there was a pre- blem be assured of a quorum when important measures were coming up as the water bond issue, Laws moved not to elect temporary member, Howard seconded the motion. Acklin disagreed saying she sees no less reason to elect a temporary member now than when Corliss was chosen to fill Peterson's vacancy. Laws said with five members in town the quorum problem is lessened. On voice vote all AYES except Acklin who opposed. The City Administrator read a letter from Jackson Road Golf Inc. requesting an opportunity to review proposed construction of an 18-hole golf course just north of the City Limits on the Billings property. Also read was a letter from Marianne van Dijk citing the need for more input from neighbors and asking that the location of the clubhouse be a reasonable distance from the van Dijk home. Gary Jones representing the Jackson Road Golf Inc. reviewed plans to build a ssni-private course saying that the open space preserva- tion of the area and the golf course would lend a beautiful gateway into the City. Jones said that memberships will be sold and the course will also be open to the public. Jones said they have approval of the Planning Commission, Chamber of Commerce, Shakespeare etc. and will begin selling memberships after their prospectus is approved by the State Corporation officials. Jones said that 178 people have indicated an interest without their even advertising. Acklin asked date requesting conditional use permit from the County and Jones said he isn't sure yet. Corliss said nothing except the concept can be approved by the City without plans etc. Howard agreed and moved that Staff be directed to write to the County Hearings Board stating the City has no objection to the use of that land for a golf facility; Corliss seconded the motion which passed unanimously on voice vote. Council discussed the truck route problem relative to neighborhood complaint of noise and late hour use and it was agreed that certain language be changed to allow use of said streets for the purpose of making a delivery or pickup up a load, or travelling to and from a fueling facility in the City by the most direct route possible. Laws moved staff prepare ordinance to that effect; Corliss seconded and the motion passed unanimously on voice vote. lo/5/82 P. i Regular Meeting Ashland City Council ]0/5/82 P. RIST ANNEXATION AUDIT CO~ITTEE LIQUOR LICENSE REQUEST PUBLIC FORUM Comnittee Openings Rist Annexation Laws recommended that Council wait until after the election to discus the annexation proposal because the outcome of Prop. 1 could change the whole meaning of things. Couucil agreed to table since no plans for construction are involved so the delay won't create a problem. John Chmelir said he is now representing property owner Peterson and is anxious to get the matter settled as there are three prospective buyers of the land. Howard moved to table; Dale seconded and on voice vote the motion passed unanimously. A memo from the Mayor was read reconfirming Audit Committee made up of the following: Gary L. Prickett, Karen Smith, Richard Isaacs, James Ragland and L. Gordon Med~ris, Mayor. John Nicholson spoke from the audience and submitted recommendations relative to what he considers should be the duties of the committee including monitoring financial controls, nominating the independent auditor, reviewing the scope of the audit and audit findings and developing recommenda- tions based on audit findings. The Mayor said he should have sent recommendations for membership to the ad hoc committee to Council in January and would appreciate confirmation as the audit should be ready by the middle of October. Medaris said the members will be supplied with the monthly financial commentary etc. Nicholson asked that the Mayor not serve as a voting member of the Audit Committee and Laws said there is absolutely no question about the honesty and wisdom of the executive board but in order to avoid problems sugg- ested that since Mayor Medaris is the Chief Executive of the City government that he be an ex-officio members of the committee. Howard moved to confirm membership with change recommended by Laws and Nicholson; Atklin seconded the motion. Ilse Nicholson expressed concern that Karen Smith is appointed to this committee, is on the Greenway Committee, Budget Committee and is running for Council. Nicholson said she wonders if there isn't someone else who may not be quite that busy who could serve. Mayor Medaris said that there aren't that many volunteers and that January 1 is approaching fast. Medaris said he will be seeking new people to fill more vacancies at the end of the year. On voice vote the motion passed unanimously. The City Administrator submitted a request for wine tasting license at Paddington Station which had come in late and Council agreed to consider. After some discussion Howard moved to approve; Dale seconded the motion which passed unanimously on voice vote. Laws said more should be said about duplication of committee members and suggested that members be committed from different areas of the City with expertise for applicable committee. Howard suggested the applications should be invited and resumes submitted and positions should be advertised in the Tidings. Vicki Neuenschwander asked when she may be able to speak on the Rist Annexation proposal because of the multiple hearings, discussions etc Neuenschwander was told she could speak when it is on the agenda next and will be so notified. 10/5/82 P. 2 ORDINANCES, RESOLUTIONS & CONTP~CTS Sidewalk repair liability Rist Annexation Ords. Woodson St. Vacation Local Imp. Bonds in District No. 52 Ballot Measure No. 6 4-Hr. Parking Hargadine Lot Transfer of Funds LIAISON REPORTS OTHER BUSINESS FROM COUNCIL MEMBERS ADJOURNMENT Nan E. ~ranklin City Recorder ih Second reading was given by title only of an ordinance relative to duty and liability of adjacent property owners to repair side- walks, and declaring an emergency. Laws moved to adopt; Corliss seconded and the motion passed unanimously on roll call vote. Tabled until after the November 2, 1982 Election. First reading was given an ordinance vacating an unopened portion of Woodson Street from North Maln to Scenic Drive, East of Maple Street. Corliss moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. First reading was given an ordinauce authorizing the issuance of Local Improvement Bonds in District No. 52 and Corliss moved to second reading; Dale seconded the motion which passed unanimously on roll call vote. A Resolution opposing Ballot Measure No. 6 which seeks to repeal LCDC was read and Laws moved to adopt; Howard seconded the motion which passed unanimously on roll call vote. A Resolution lmposing 4-hour parking in the City-owned lot on Hargadine Street between Pioneer and First Streets was read and Corliss moved for adoption; Laws seconded the motion which passed unanimously on roll call vote. A Resolution transferring appropriations within funds was read in full and City Attorney Salter explained the cost and duration of the pipeline lawsuit and Alsing gave history of gear box repair done in-house and which still cost the City $14,000. Laws moved for adoption; Howard seconded the motion which passed unimously on roll call vote. City Administrator Almquist submitted a long range forecast done by Finance Director Nelson in 1975 which came within three percent-- age points of the present sales revenues, support of general fund and energy purchases. Almquist said such a forecast was amazing given the economic swings and changes over this period of time. Also submitted was an Electric Utility Costs & Property Tax Sched- ule for Oregon Cities showing Ashland as being the 7th from the lowest combined costs. None The meeting adjourned at 8:45 P.M. L. Gordon Medaris Mayor