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HomeMy WebLinkAbout1982-1207 REG MINMIND"fES OF THE REGULAR MEETING ASHLAND CITY COUNCIL December 7, 1982 OATH OF OFFICE APPROVAL OF MINUTES CO~DfUNICATIONS, PETITIONS ~ND REMONSTRANCES Senior Program Board Wood Stove Burning McGrew Bros to Croman Corporation assignment of lease Mayor's Appointment Audit Committee Report Susan Reid was administered the Oath of Office by Mayor Medaris to fill the vacancy of former Councilman Sims and to continue on in the position elected to in the General Election as of January 1, 1983. Acklin moved to approve minutes of meeting of November 16, 1982; Corliss seconded the motion which passed unanimously on voice vote. Annual Report from the Senior Program Board was received and placed on file. No action was necessary. A letter was read from Neil Benson relative to the assignment to pro- duce an educational pamphlet on wood stove operation and Benson was present at the meeting to introduce Natalie Geiger who was illustrator of the pamphlet. Benson explained that $150 had been allotted by Council for wages to be paid an illustrator and that initially an estimated had been received by a local printer in the amount of $300 for printing of 10,000 brochures which would be disseminated through the utility billing cycles. Benson reported that a more recent estimate had been received from Quicksilver and was now being quoted at $455.00. Benson said Geiger offered to donate her wages of $150 to cover the cost in order to have quality printing and Merlyn Hough at DEQ in Port- land said that agency would help with $150o Acklin moved to authorize $325 plus the prior $150 committed contingent on seeking other bids for quality printing; Howard seconded the motion and urged Geiger to take her wages. On voice vote the motion passed unanimously. City Attorney Salter reviewed the request for the Cityts consent to a lease assignment from McGrew Brothers Sawmill, Inc. to Croman Corp- oration and recommended approval saying that Croman will p~ck up the delinquent utility bills amounting to about $18,000, delinquent rentals of approximately $1,700.00 and a share in delinquent real property taxes paid as a condition to acceptance of Croman's offer. Corliss moved to authorize Mayor and Recorder to sign contingent on the approval of offer by the Bankruptcy Court; Dale seconded th~ motion which passed unanimously on voice vote. Mayor Medaris appointed Bill Porter to replace John Cady on the Airport Committee and Acklin moved to approve; Howard seconded the motion which passed unanimously on voice vote. A memorandum from Director of Finance Nelson was read reporting com- pletion of work commissioned to and recommened contract with Burns & Updegrove be approved for 1982-83 audit. Corliss moved to approve Burns & Updegrove for audit; Acklin seconded the motion and suggested that the audit should be put out for bid and noted that Burns & Upde- grove need to go through peer review. Ou voice vote monion passed with- out opposition. Mayor Medaris expressed appreciation for the Conm~ittee work and said the group would meet quarterly and receive regular financial reports and implement ideas presented to them. ].2/7/82 P. 1 Regular Mee._~ting Ashland City Council 12/7/82 Po 2 Report on Jackson Rd. Golf proposal Mayor's Proclamation PUBLIC FOR~JM ORDINANCES, RESOLUTIONS and CONTRA~TS Ordinance incr. max- imum fines/infractions Ordinance relating to electric serv. incr. Ordinance - Police Assistance Planning Director Fregonese reported on progress of Jackson Road Golf Course proposal saying they had applied for a conditional use permit for golf course to be located on the Billings Ranch property and two parcels now occupied by Jackson House. Fregonese noted that the Green- way problem needs to be settled with trails etc. before the actual work is done to avoid future problems, and said that a site review should be called for because the drawing which Fregonese posted for Council per- usal is sketchy. Fregonese said that the sign code would need to be complied with. Fregonese said the developers of the course plan to keep the area as natural as possible including a driving range and said a cyclone fence is tentatively planned to prevent golf balls from conflicting with traffic on the adjacent highway. Council agreed that another concept might be investigated to avoid cyclone fencing of the outside perimeter of the course. Ron Cue spoke from the audience as part of the golf course developers and said that if the course isn't started by early Spring its chances of getting started at all are remote. Mayor Medaris proclaimed December 12-18, 1982 as "National Drunk and Drugged Driving Awareness Week" saying that alcohol related accidents caused three teenagers to lose their. lives in Ashland alone and cited national statistics of 27,000 deaths and 700,000 crippled or seriously injured in the United States because of drunk or drugged driving. Mayor Medaris said he would ask that Police Walk-throughs of the local bars continue in order to lesson the serious problem. No response from the audience. City Attorney Salter reviewed the need to increase the maximt~ fine for infractions'from $100 to $500 in order to get more attention from those warned and then cited. Salter said in large developments, bed & breakfast inns etc. $100 as a maximum doesn't seem to deter them from ignoring citations. A person in the audience complained of the pro- posed ordinance saying that $500 would seem prohibitive and inferred that the police department can levy exorbitant fines on several counts and feels the citizen is not being treated justly. The ordinance was given first reading and Corl~ss moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. City Attorney Salter reviewed proposal to increase service of anything over 200 amps and noted that an emergency clause has been added to the ordinance to cover proposal immediately. First reading was given the ordinance and Howard moved to pass to second reading; Reid seconded the motion which passed unanimously on roll call vote. The City Attorney reviewed the ordinance calling for assistance to Polic~ Officers and Almquist corrected the ordinance by adding "her" where "he" appears to conform with Affirmative Action criteria. The ordinance was read and Acklin moved to second reading; Reid seconded the motion which passed unanimousfly on roll call vote. 12/7/82 P.2 ~e_!~ular Meet in_~ Ashl__and City Council 121718_2 p. ~ ORDINANCES, RESOLUTIONS & CONTRACTS cont. Special Licensing Environmental Assess- ment Report/Airport Airport Master Plan Transfer of Approp. Long-Range Fiscal Projection Request for Easement Mark/Linda Cooper Almquist reviewed a memorandum from the Chief of Police relative to changes proposed in the licensing ordinances. On question of need for change in Merchant Police Lively explained that the Police Department has more control when each individual officer is checked out rather than just the owner of the business. Corliss moved to pass to second read- ing; Acklin seconded the motion which passed unanimously on roll call vote. A Resolution adopting Environmental Assessment Report for Ashland Air- port Master Plan was read and Almquist asked that the language be amended in Section t to read EAR rather than "Master Plan". Howard moved to adopt; Corliss seconded the motion which passed unanimously on roll call vote. A Resolution adopting the Airport Master Plan was read and Howard moved to adopt; Corliss seconded the motion. Reid said she feels that the majority of people in the City do not want the Airport double in size with twice the traffic it has now. Acklin disagreed saying this is an orderly plan and that every phase of it will have to be okayed by Council as development takes place. On roll call Howard, Dale, Acklin and Corliss voted YES. Reid opposed. A Resolution transferring appropriations within funds was read and Corliss moved to adopt; Dale seconded the motion which passed unanimous- ly on roll call vote. A memorandum from the Director of Finance was read relative to the Long-range Fiscal Projection required by State law in conjunction with State revenue sharing and Corliss moved to authorize signature of Mayor; Acklin seconded the motion which passed unanimously on roll call vote. An easement over the street plug on Marklyn Drive was for the purpose Of construction of one single family dwelling for personal use of Mark & Linda Cooper was considered by Council. Almquist noted that before easement could be recorded the necessary bond for the project (PUD) would have to be posted and the subdivision recorded. Almquist explained that the street plug is placed there to reserve !the place at edge of subd. to allow for future street development in the event of an adjoining development of the land adjacent. Almquist said if the plug was not used a building could block opportunity to extend a street in the future. He said that a similar request had come from Oredson and allowed. Almquist said if the request is denied the City would be landlocking Cooper from his property which would be accessible through an easement over the street plug. Reid asked if this request had gone to the Planning Commission and Almquist said it doesn't have to. The Mayor said he feels the request is premature. Nell Benson spoke as a member of the Planning Commission suggested the matter be referred to Planning Commission for review and expressed concern about the width of the street. 12/7/82 keZ~Dulaf Meeting Ashland City Council 12/7/82 P. 4 COOPER EASEMENT cent. Reid moved to refer to Planning Commission; Acklin seconded. Howard, Reid and Acklin voted YES. Corliss and Dale opposed. Acklin added that the referral to the Planning Commission is for the easement request only and the street plug question policy should be dealt with in general. Council discussed the question of another access to the acreage in question and were told by Alsing that a street plug would have to be located on another street. Cooper said he went to a great expense to redesign plans to deliver the pbulic road to serve the fifty acres. Almquist said the easement language read by Cooper had been unacceptable by the Director of Public Works and the one presented to Council would be only one for consideration. Acklin reiterated the need for policy on use of street plugs. Benson said one condition was that street plugs could not be used. Dale said it is unfair to cause undue hassle and delay. Maridale Moore said under the physical constraints ordinance Cooper could have received permission for fourteen units. Cooper said he originally wanted a private road but such a road could not have been continued to fifty acre parcel. Salter told Council that if the ease- ment question is taken up by the Planning Commission further public hearings would be necessary. Acklin said only the easement question would be considered by Planning Commission and not the other factors mentioned. COb~CIL LIAISON REPORTS Senior Program Van The City Administrator requested that item relative to the Senior Van Agreement be placed on agenda. Corliss moved to place on agenda; Acklin seconded and motion passed unanimously on voice vote. The agree- ment was reviewed and it was noted that the proposed Van will have equipment to accommodate the handicapped etc. Corliss moved to author- ize execution of the agreement; Reid seconded the motion which passed unanimously on voice vote. Firefighter Settlement Almquist asked that subject of possible Firefighter Settlement be placed on agenda. Corliss so moved; seconded by Reid and passed unanimously on voice vote. Almquist explained that a tentative agreement with the Firefighters Union had been reached and would like ratification conting- ent on ratification by the Firefighter's (I.A.F.F.). Almquist reviewed points of agreement including PEnS provisions; Blue Cross Plan alterna- tives, Expenses & time trades for EMT, City time for stewardship etc. Almquist recommended settlement and requested City Council authorize signature of Mayor and Recorder to sign the agreement provided same is ratified by the Union. Corliss so moved; Howard seconded the motion which passed unanimously on voice vote. City Hall Renovation Councilwoman Reid recommended that all City Hall renovation projects be passed on to the Historic Commission for recommendation before commencinl such work. Reid noted the recently installed awnings are inappropriate for the architecture of the building. Bluebird Park County Econ. Dev. ADJOU~4MENT ~Snklin Corliss reported that last year the Bluebird girls put up a Christmas tree for the birds and that recently they have purchased a Blue Spruce which they plan to decorate on Saturday, December 18th at 1:00 P.M. Spud also noted the Bluebirds have planted a garden, and invited people to participate in the Saturday festivities and suggested a "thank you" note be sent on behalf of the citizens of Ashland. Acklin reported she has been named chairperson of County Econ. Dev. The meeting adjourned at 9:50 P.M. L. Gordon Medaris