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HomeMy WebLinkAbout1981-0505 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY HALL May 5, 1981 ROLL CALL MINUTES APPROVAL COMMUNICATIONS, PETITIONS & REMONSTRANCES Minutes of Boards etc. Winburn Way Closure Closure of Winburn for Junior High concert Pavement Cut Rainbow Bridge Portland State Energy Education Prog. Having led the Pledge of Allegiance, Mayor Medaris called the meet. ing to order at 7:30 p.~. on the above date in the Council Chamber~ at which time all members were present. Acklin moved to approve minutes of the Executive Session and Reg- ular Meeting of April 21, 1981 and Peterson seconded the motion. On voice vote motion passed without opposition. Laws moved to accept minutes of boards, con~nittees and commissions and Howard seconded the motion which passed unanimously on voice vote. A letter was read from the Chamber requesting closure of Winburn Way during certain hours on the 4th of July and Peterson moved to approve, seconded by Acklin and passed unanimously on voice vote. Letter from Wes Smith was read requesting closure of Winburn Way for concert on Thursday, May 28 was read and Howard moved for approval; Dale seconded and the request was granted on unanimous voice vote. A request was read for a pavement cut at 183 Vista by CPU and Laws moved to approve; Howard seconded and on voice vote, all YES. Report accepted. No action necessary. A letter from Portland State was reviewed relative to energy educa- tion in the school system in order to provide information for the effective reduction of energy consumption to 15% as outlined in BPA's conservation criteria. Medaris recommended approval of two teachers sponsored by the City at a cost of $250 per teacher. Acklin agreed with the need and suggested that elementary teachers be selected in this district so that the information would come back to us. Peterson moved to sponsor two teachers to be chosen by the school district; Acklin seconded and the motion passed unanimously on voice vote. Vending Steve Meister Dale said he has additional information relative to recent request for vending by Rasmussen and moved to place item on agenda before addressing other vending requests on agenda; Laws seconded the motion which passed unanimously on voice vote. Dale said he had contacted Seligman and learned that Rasmussen had not bought or contracted to buy with contingency on approval of rending license and recon~nended further contact with applicants & placing item on May 19 agenda. Requested deferral. 5/5/81 P. i Vending cont. Pommarane Request Oxier Request - Rickshaw Noise Permit/SOSC Hospital Expansion William Pommarane reviewed his plans to have two vehicles from which to sell hot dogs and said locations were being arranged pending approval of application. Pomm~rane said he is negotiating with Safeway and that he has one location firmed up at Exxon Station at 1765 Siskiyou Blvd. (Guthmiller's). Pommarane said his business will not be in competition with local businesses and he hopes to sell to Safeway customers in the lot and likewise out on Siskiyou. Chamber Director Reinert questioned the authority of the Council to address the question and cited Chapter 6.24.110 which would call for the Planning Department to consider because of the private property temporary use. Salter said that Reinerr has a good point but wondered if the traditional decision by Council on such matters over the years would have established a policy. Peterson and Acklin followed Medaris' note that it would be uncomfortable to vote under the circumstances and said in view of the Planning Commission's intention to draw up performance standards for such operations they would prefer to see it post- poned for more information and research. Peterson moved to table; Sims seconded and the motion passed unanimously on voice vote. A letter was read in which Leonard Oxier requested permission to offer Richshaw service through Downtown Area and Lithia Park. Oxier was not in the audience to discuss plans in detail but Salter recommended that franchise holder Dennis Perkins of Ashland Cab Company be notified to address any possible competition such service would have with his business. By minute order Staff was directed to write letter. Item to be placed on next agenda. A letter from SOSC was read requesting a noise permit for festival to be held around Stevenson Union and after some discussion Council asked Chief Lively what his recommendation is and he explained he has had problems in the past but if he could be assured that the applicant would cooperate in the event of complaints, he would approve. Howard asked that amplifiers be directed toward college and moved for approval; Laws seconded the motion which passed un- animously on voice vote. Dr. William Ramsay reported on expansion plans as presented to the budget committee and requested permission to proceed with studies for expansion of facility in order to keep it at an acceptable standard and to use monies available over the next three years to be used in the most advantageous way. On question as to which Architectural firm the hospital plans to engage, Ramsay said they would use the same Architect who drew the expansion plans for the major plan proposed in recent months. Dale recon~ended that Council support the request and hoped the Architect includes the inter- pretation of the Hospital Board and consensus on how many people it plans to serve. Dale moved to grant request; Sims seconded and on roll call, all YES. 5/5/81 p. Z NEW & MISCELLANEOUS BUS. Parking Limitations Oak Street Liquor License Request Mac's Southside Market Le Cave License Request Justice Center Equipment & Furnishings Non-conforming Signs Billboard Abatement A memorand~ from Director of Public Works Alsing was read along with a letter from The Brass Rubbing Centre requesting considera- tion of parking limitation on Oak Street between "B" and "C" Sts. Acklin said the problem is being referred to Council instead of the Traffic Safety Conmission since it doesn't concern traffic safety. Mrs. Sombs said many cars are parked on Oak Street all day and some residents have several vehicles using parking places in front or near her business so that customers have no place to park. Sombs said that parking places are available on "B" Street and in the City parking lot on Water Street for downtown employees. Sims expressed concern that cars would move down and park in front of residences all day. Acklin moved to establish a date for a Public Hearing to consider establishing two-hour parking on East side of street between 8 A.M. and 5 P.M.; Howard seconded the motion which passed unanimously on voice vote. Howard moved to approve; Acklin seconded the motion and on voice vote, all YES. Deferred for more information. A memorandum was read from the Director of Finance relative to equipment (recording) and furnishings for the Justice Center and Acklin asked how much input we have on furniture, colors etc. and Chief Lively said the colors are being coordinated by an interior decorator and that present furniture is being refinished and other pieces are being ordered through the Oregon State Penal System catalog. Lively requested permission to order the items reviewed immediately (Revenue Sharing Fund) in order to have delivery by the time the building is completed. Howard moved to approve; Peterson seconded. On question by Howard as to whether Council chairs will be redone, Lively said they will. On voice vote motion passed unanimously. A letter from Councilman Dale was read recommending that non- conforming signs be brought into compliance within ten years and that no change of copy be allowed including name change etc and lastly that whenever there is a land-use change signs should be brought into conformance. Fregonese said this is a good time to make any changes as the sign ordinance is being reviewed and Laws suggested amendment to say that no variance be allowed as to size, material and height of sign. Ron Kelso supported leaving the signs which have been grandfathered in as they are in the case of classic signs and used '~ode O Day" as an example. Council agreed to present amendment to Planning Commission. A letter was read from Councilman Dale recommending that legislat- ion which would compensate outdoor advertisers be opposed to pre- clude setting a precedent and suggested a letter to Rep. Lombard 5/5/81 P. 3 Billboard Legislation cont. Street Resurfacing Landura Park PUBLIC FORUM Legislative Sub. Perozzi Property Utility Payment Plan who voted previously on a similar measure expressing our opposition to such legislation. It was noted that we are now in litigation over a billboard and that Attorney/State Rep. Lombard is represent- ing the billboard company. Peterson moved a letter be written to Hannon, Lombard and Governor Atiyeh; Laws seconded and the motion passed unanimously on voice vote. A list proposing resurfacing of certain streets (Salter read list) was presented from Director of Public Works Alsing and Howard moved to approve; Sims seconded and the motion passed with all AYES on voice vote. A memo from the City Administrator was read relative to Landura Park and its maimtenance etc. and Sims moved that City Attorney be authorized to file a suit for specific performance in order to protect City's interests; Laws seconded the motion which passed on voice vote with all AYES. Peterson asked for periodic reports from Legislative Subcommittee and Mayor Medaris said he would see they were made available to members of Council. Peterson said she had toured the Perozzi property and asked that a letter be sent expressing interest to Southern Oregon State College if one has not been sent. No action necessary. Sims requested that arepayment plan for McGrew Sawmill be placed on the next.agenda and a plan to provide for unusual circumstances which may come up with other customers. Sims also expressed con- cern that executive sessions should not be held for discussion of essentially private matters, especially when it effects the General Fund. The Mayor addressed Sims' question as to why Sim's letter was not on the agenda by saying that the issue had been tabled and must be voted off the table before being placed on the agenda. On the executive session matter Medaris explained the matter was sensitive because it had to do with the financial status of McGrew Bros., the economy of the City because of employ- ment, and also because McGrews are in the middle of negotiations relative to sale of the mill. Medaris added that the Press was invited to the session which was held to preclude making public anything which may jeopardize an industry responsible for employ- ing up to 100 local people. Sims moved to bring the matter off the table and place on next agenda; Peters0n seconded the motion. Laws commented on Sims' allegation that Administration had gotten Council into this, by stating that all of Council was aware and gave approval on the handling of the situation all along. Laws also said the executive session was proper in discussing receiver- ship and possible sale of the mill. Peterson, Laws, Dale, Acklin and Sims voted YES. Howard opposed. 5/5/81 P. 4 ORDINANCES, RESOLUTIONS & CONTRACTS Systems Dev. Charges Ord. Sewer liens/Annexation Fees Sidewalk Repairs Ord. Beswick Way Imp. Beswick Way Improvement Improvement Dist. No. 47 and portion of No. 46 Moratorium / Const. Peak Hours Ord. (Water Use) Electric Service Rates Ord. Water Rate Schedule Sewer User Rates Second reading was given an amended systems development charges ordinance by title only and Laws moved for adoption; Peterson seconded and the motion,passed unanimously on roll call vote. Second reading by title only was given an Ordinance amending Chapter 4.6 of the AMC relative to sewer liens and annexation fees and Sims moved to adopt; Laws seconded and the motion passed unani- mously on roll call vote. Second reading by title only was given an Ordinance amending Section 13.04.060 of the AMC relative to sidewalk repairs and declaring an emergency and Acklin moved to adopt; Howard seconded and on roll call, all YES. Mayor Medaris brought up the vandalizm problem on the new sidewalks being installed and sought cooperation from parents saying they will be held responsible if it is learned who was involved. The discussion went on to vandalism of trees on Hwy 66 and handicapped ramps and Chief Lively said one large post to support the trees may be the solution of the problem. Second reading was given by title only of an Ordinance authorizing improvement of Beswick Way with curbs, gutters, paving and utilit- ies and Laws moved for adoption; Peterson seconded and the motion passed without opposition on roll call vote. Second reading by title only was given an Ordinance authorizing Improvement District No. 47 and portion of No. 46 and Laws moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote. An ordinance was read by title only amending Ordinance No. 2108 relative to moratorium on new construction in Southeast Ashland and Peterson moved to adopt; Howard seconded and Dale abstained explaining he owns property in the area. All others voted YES on roll call vote. Second reading was given.an Ordinance amending Ordinance No. 2112 relative to water use regulations at peak hours. Laws moved to adopt; Sims seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an Ordinance amending Chapter 14.16 of the Municipal Code relative to the rates charge for electric service and declaring an emergency and Sims moved to adopt; Laws seconded and on roll call, all YES. Second reading was given an Ordinance amending 14.04 relative to water rate schedules and declaring an emergency and Laws moved to adopt; Sims seconded and all voted YES on roll call. Motion carried without opposition. An Ordinance was given second reading by title only amending Chapter 14.08 of the Municipal Code relative to the sewer user rate and declaring an emergency and Acklin moved to adopt; Peterson seconded the motion which passed unanimously on roll call vote. ........................ ...: ..... 5/5/81 P, 5 ORDINANCES, RESOLUTIONS & CONTRACTS Ashland Airport Annex. A Resolution was read amending Resolution No. 81-28, initiating annexation of Ashland Airport and Nelson showed map defining lots involved. Dale asked why we were annexing the Stratton prop- erty which was a portion being added to the above resolution and in the absence of the City Administrator and Director of Public Works it was decided to defer and bring back to next meeting. Winburn Way Parking A Resolution changing parking limitations on Winburn Way (all West side changed to four hours which have been two hours) and Acklin moved to adopt; Howard seconded the motion. Laws, Acklin, Howard, Dale and Peterson voted in favor. Sims opposed. Motion carried. Sign Ordinance amend. A resolution initiating an Amendment to the Land-Use Ordinance relative to non-conforming signs was read and Laws recommended changing Section One (d) to read "no variance be permitted for size, material and height" and to change the present part (d) to (e). Peterson moved to adopt; Sims seconded and on roll call, all YES. (Action to amend on Page 3 of minutes). Transfer of Approp. A Resolution transferring appropriations within funds was read and Howard moved to adopt; Sims seconded and on roll call the motion carried without opposition. Senior Week Proclamation A Proclamation declaring the week of May 25, 1981 to be SENIORS of ASHLAND WEEK. National Transp. Week A Proclamation was read declaring May 11-17 as "National Transporta- tion Week". Liaison Reports Don Laws reported that he had testified before the County Budget Committee on his own behalf expressing concern relative to reduction of grants for Social Services in the County. Laws said that if we don't have the cooperation and coordination the programs will not work and our efforts will be for naught. In Memoriam Mayor Medaris requested that the meeting be adjourned in memory of City Administrator Almquist's father who had just passed away. Adjournment 9:30 P.M. City Recorder L. Gordon Medaris Mayor ih