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HomeMy WebLinkAbout1980-0219 REG MIN,xlINU'IES OF THE RESULAI~ MEEqlN(; ASBL~N!) CITY COULqCiL Fet, r!uary 19, ]980 CALl, APPROVAL OF MINUTES PUBLIC HEARIlqG B. D. Green Annex. ,%ayor Gal'y Pricluett ]cd r:be P]adge ~f A!lr'giance anfl ca]lad the rocketing %, o;d6,' st 7:30 p.r,. ~ ~.u~ 1:he above data in the Council Chambczs of City tie1]. PLelps, Sdms~ Ragland, Mednrts: Laws and Pbelps nh'~ged to ap;,ro~e minutes c f the February 5, ]980 regular meeting and tlngiaud seco~xded. The mot:ion passed unanimously on The Ojty Adminjs0rator read a P].snning C,.;nm:ission memo dated December i]. 1979 recommending ap,~rova] of the app]icatior~ and asked ~hat the Staff Repor~ ,dated November 14~ lq7j consisting of two pages; the Findings and Orders dated November $~ ing of six pages; F, ind!ugs 9riginally submitted by B. D. Greene, applicant, and I,CDC Admiaistrative Rule on City Anpexations be ~.ade a part of the record. PJanner Fregonese summarized tl.e app]icatSon for the eleven lots, two of which have houses on them and vere i'A-. cluded in order to be guaranteed water services. Greene revieued the application saying that the property is su~:rouaded on three sides by the City and that the deve]opu~aut would make a good addi~- ion to the City. Norman Svenson, 1249 Ash]and l,Jine Re!. axpress~cJ concern for the ultimate effect on Ashland l. Une Rd. because of increased traffic generated by the development and as it is his ear drags going out of his driveway because of the grade. SveDson said be could use Norton Street but it uould he incon'~.enieut~ Alsing sa~d the street is County-ox~ed and ~tmny cf the driveways have encroached the right-of-way and will need to be impre-veal and safd that such improvemeut could be designed and property o~'~ers could have a part in it. Alsing said we will want to find scme middle ground and there will have to be some compromise and said he would bring something back before too long. Alsing added that the County would help financially. Greene said he has gone to the County and that monies were earmarked if everyone signs for the im- provement. Mayor closed the public hearing. Sims asked Alsiug about distribution fac~lities and if there wculd be problems with the water lines. Alsing said that a study is underway at this time to look at future needs of water service and that its adequate at this time. On Phelps question as to condition of Cedar Way and Ashland Mine Road, Alsing said Ashland Mine should be classcd as an arterial street 36 ft. in width. Sims asked Alsing about se~,rag~ overflow in the area in questdon aud was told by Alsjng that there had been a pump problem. 0n future development of the water serv;,ce needs, Almquist said a consultant had been asked to consrider daveleE mental needs. Sims said the adjoining properties should ba cou- sidered in the annexation so all property ox,mers could share in the expense of water and other services. Systems development costs teerE discussed and Council agreed that fees etc. must be looked into. Fregonese agreed with need to plan for development costs. Phe!Vs questioned the need for the annexation and said the documents 3ike any other documents and the finding don't give the informat:ion necessary to base a decision on. Phelps said there are 340 dave]cp-- able acres ahready within the City whicb would take care o! the Cit ' y s needs for a number of yeses. 2/19/80 P. GP~ENE/LNNEXATION c~mt. MINglES OF BOARDS ETC. PAVEMENT CUT REQUEST 740 Park Street CPN E}~RGENCY CUT NOTICE SOSC REQUEST WINBUP~ WAY CLOSURE FOR CO~,~NCEMENT HISTORIC PRES. McMillan House FOOD CART REQUEST Mayor Prickerr took issue with Phelps' information relative to avail..- able land saying that its only developable if it is o~. the ~aarket at a price so,~eone can afford and that vacant land doesn't necessarily it available ]and. Laws moved that Council approve ann~ation and con~tinns recorded by Planning Commission and accept findings with documents submitted tonight cad that Staff be directed to draw up the necessary papers and that Mr. Gre~lne be'refunded his second check; Mealaria sec~.,nded. Sims m~>vcd to amend motion to include 9 lots in e~pcnse of water mains etc., needed to further develop imu~diate area; Phelps seconded. On the an~endment Phelps, Sims, Ragland, Mcdaris and Hamilton voted YES. Laws opposed. On the original motion Phelps, Sims, Ragland, Medaris, Laws and Hamilton all voted YES on roll call vote. Motion passed as a~nended. Laws moved to accept minutcs of Boards, Conunissions and Conunittees ~_~j Hamilton moved to second the motion which passed on voice vote all-YES~ Staff recommended boring and bell hole cut and Ragland so moved; ~ha]ps seconded and on roll call motion passed unanimously. A letter was read from CPNUti!ities advising Council of emergency pavement cut on Pinecrest Terrace at Oneida Circle for leak repair. No action necessary. A letter requesting Winburn Way closure for commencement exercises on May 31, 1980 from 7:00 A.M. to 1:00 P.M. was considered and Medaris moved to approve; Hamilton seconded and on roll call all YES. A letter was read from the State Historic Preservation Office relative to nomination of McMillan house at 110 8th Street to National Register and the City Administrator advised Council that the matter will be taken up at the next Historic Commission on March 5 and the next Council meeting will be on March 4 so Almquist suggested that Council act on condition of H.C. approval. Phelps moved for approval subject to approval by Historic Commission; Ragland seconded and motion passed unanimously on roll call vote. City Adm. Almquist read a letter from John Seligmsn requestjng approval to serve food prepared in the Merchant of Ashland kitchen from a welJ designed and colorful cart in the first space of the parking lot adjoining Orchard Lane. Allen Drescher representing the applicant showed artist's conception of location and cart itself and explained the background of Seligman as being owner and manager of Lithie !;rccery chef at Mum's and Chata's in Talent and described his food item as being of high quality, not a fast food. Letters of support of the cept were submitted from six Ashland restaurant owners and the of Commerce. The litter possibility was discussed at length. l~edar~s said he l~as researched the hotter and found not e~crvo~.c in favor of the proposal and said Second Hand Rose is not. Medaxis asked what was going to be served and SeliDnan said the County wjl! allow only one item and he is not positive whether it will be $ or a meat pie at this point. 2/~80 P2 FOOD FROM CART ~QUEST cent. PUBLIC FORUI.{ Laws moved to approve request for nne season (May ! - Oct. I): Phelp=~ seconded. Sel]g, man said the space will be kept cJe,qn when the cart is romevet] daily. On roll ca]! Phelps, Sims, La~,'s and Hamilton voted YES; .~.:edaris and R~l~land voted N0. Motion carried. Owner of Cook?s I<,-!cepticn asked about after-hours food service nnd xvas told by the C~ty Administr~/t~r that the ~tem would appear later on agendc~. Sims asked Compel! if they ~,~ouid like to have Planner Frogcease work up something on Systems Development. Al~nquist said he would reques~ that plan be drawn. ~YOR'S ~NUAL ADDRESS MAYOR'S LIAISON APPTS. MAYOR'S BOARD APPOINTMENTS HOFF REQUEST WATER SERVICE AND SEWER HOOK-UP AUDIT PROPOSALS Attached. Mayor Prickett made the fol].ow~ng appointments for liaison ~o various organizations: Councilman Medaris~ Pla~nin~ Commission; ~ims~ Hospital Board; Counc!].man R~i]JJl~__Parks & Recreation itreeH. Councilman Sims, Historic Commission; Co~n~cilwomal~ A__i.~prt Committe!; Councilman Ragland, Bikeway Cu~.~ittee; Councilmen Laws & Phelps, Senior Citizens Executive Committee; Councilman Laws, Rogue Valley Council of Cov'ts (Phelps aleornate); Councjlx. omsn Ham-- ilton, Bear Creek Area Transportation; Councilman Phelps, Air Quality Maintenance Committee; Councilwoman Hamilton, Overall Eccnonlic Dev. Committee; and Councilman Ragland to Bear Creek Creenw2y Co~mnittee. (Those underlined are new appointments, others reappointments). land moved to accept Mayor's appointments; Hamilton seconded a~d the motion passed unanimously on roll call vote. Mayor Prickett appointed Dr. Allan Johnson and resppoix~ted Margaret Skerry and Bud Silver to the t]osp~tal Board; Rod Reid, Bill Emmerson and David Hoffman reappointed to the Historic Commission; Jeff Barnes reappointed to the Planning Commission; all members reappointed to the Band Board - Cope, Wight, Woods, Greuling, Rag]and, 1.~edaris, Ham- ilton and Maddox; Elmer Sav]kko, Gary Afseth, Robert Day, B.D. Greene and Lea 0sgood were reappointed to the Building Appeals Board; an~ Robert McCoy was appointed to the Traffic Safety Commission. Ragland p a i r i i d Almquist read a memorandum from Water Quality Supt. Fallen and La~.~s moved to approve request with conditions outlined in memo; Ragland seconded and on roll call passed unanimously. A memorandum was read from Director of Finance Nelson submitting audit fees from three firms including present auditor. Almq~:ist expressed amazement at the differential in bids. Medaris agreed and said T]schhauser's familiarity with the books and record of bavi~g no substantial problem would favor retention of the firm. Medal is said that Taylor's estimate of the Hospital audit may indicate tha~ the firm is not aware of the deadl~4na for their budget in o~-der to apply for Hill-Burton funding etc. for services to disedwin!raged etc.. fundi~g. Nelson said he ha~ no problem with any of the firms and would be able to satisfy the government iu any cese. Jerry B~;~'t~ said that compliance with deadlines would be no problem w~th him because lie wo~]d beg~n t-he chore the pr~evious year ~ ~ffic~e~t 2/19/80 [=. 3 AUDIT PROPOSALS cent. SUNSttlNE WOOD PRODUCTS LIQUOR LICENSE .APPLICATION COOK'S PJ~CEPTION PROPOSAL SMOKE DETECTORS/SR. CITIZENS VISTA STREET VACATION BIKEPAYH PUBLIC HEARING Mayor Pr~ckett recommended a procedure to routinely reconsider audit proposals every three years as business practice. Medaris said would like to see Tir~cbhauser reta'ined and felt we should keep the money in Ashlabd. On Ragland's question of Nelson as to whether we can accept bid o~her tba~ lower cne ~;ubn~itted, Nelson aus-,~ered in ~-l~e affirmative saying that righ~ was reserved. La~s moved to accept Taylor's bid; Phelr~s secoaded. Sims said ha would like to make certain ~uquirlics Of TayIi~r before making a decision and ~ovcd to table; Ragland seconded. M~lyor invited Burns to come back to next meeting and asked that T~ylor be present, On roll ca]i, el) YES. Letter and lease p~oposa] by Sunshine Wood Froducts for use of C~ty- owned ]and now ]eased by the Wrauglers was considered and Mayor rec- ommended that committee be appointed to meet with Sunshine Wood Prod-. ucts/Wranglers and bring back recommendation to Council. Leigh John- son said there have been meetings w~th SunShine and that the Wra_ng-- le ~ rs wlll cooperate. }~ayor ap[ ointed Sims ~[~daris and Laws to the committee. Lax~s asked to be excused because of a heava.~ schedule and Mayor Prickerr appointed }{amj]Eon to tak~ his place. Johnson subn~tte cost estimate to replace facility. Liquor license application by Charles R. Myrick £or Alejandro's resturaunt of 131 East ~,~ain Street was considered and Sims asked the Police Chief if he anticipated any problems and Lively said he did not. Sims moved for approval; Phelps seconded and on roll call motion passed unanimously. Lowell. Smith of Cook's Reception requested he be allowed to serve food after-hours at his establishment on Friday and Saturday nights only for a trial. Smith stressed that no l~quor would be served. Mayor Prickett expressed concern that people would converge to eat and that problems of having a crowd at that time could put pressure on Police Department manpower. Chief Lively agreed with the Mayor. Smith said he will try it out if approved; otherwise would drop the proposal if it created problems. Phelps moved to approve on trial basis to October lst; Sims seconded. Ragland asked tbat Smith keep Council posted as to results. Laws recommended that OLCC allow trial through October and then review results. On roll call, all YES. A memorandum from the City Administrator was read regarding recom- mendation by Senior Program Board proposing tbe installation of smoke detectors for low-income senior citizens. Almquist said the Fire Department is anxious to do the work. Sims moved to approve transfer of line item to cover expenditure; Phelps seconded. Laws suggested that the proposal be changed to include people who now g~t utility discount. Council agreed. On roll call, all YES. A memorandum from City Surveyor relative to proposed vacation of a strip of land on Vista Street was read and Almquist said there is a resolution later on agenda, and said he would come back with more information at the public hearing. Ragland requested that public hearing be set for March 18, 1980 to consider bikepath on E. Main Street from L~thia Way to Californe~ Street. Ragland said ha wants the hearing after the Planning Com- mission of March 12, ].980 snd is anxious to progress before any later in the budget process. 2/19/80 P. 4 O]:tl)l[N~dq(:uz-- P_'ESOhtO?IONS CON T !'~ A C ': City Administirator Almqnist recommended that only oae member be made a part of the proposed commission and said that' be_ the Planning Director. Almquist explained that the body would a bnsiness s,~ekring mectmnism looking at expansion, not necessc~riX> growth. Irirst reading was given the ordinance and Sims mo~ed to seeend readi:~g; Numiltoa ~econded. Phelps said be would ~ppirea~ai:~ m~}re backSresale. Nar~or Fr~cl, ett cited various needs which could be served by ~i,:2 cotmzgssjun citing deve]opmcut of businesses; manpc~wer pool; cenfo~:m to what is in the comp plan and change what is not; a~ntract i-,%v, rism and test some of the goals in t~le cmnp p]ail. Sims said be would i~ke to see a consnmer price index input tocs]]y and supported th~ concepi: s~ylng lhi~; group will give us a vehicle to work within and gf.ve direction. On roll call motifon passed unaui- mensly. P~sition C'tassification Plan Laws moved to second r[:sding after first readring was given; Ragland seconde_d the motion which passed unanimously on roll call vote. Street Excavation Perm~ts Almquist gave backgrom:d o~ need for excavation fee because of the necebsary staf£ time expcndc;d in inspections and the checking with other dep:~rtrtents. Ragland and Laws wondered if $25.00 would be sufficient as a fee to defray expenzes. Altoquest offared to get more information on costs to City add gave first reading of tbc ordinance Vfedaris moved ~o second reading; tlami]ton seconded the motion which passed unanfi:~cusly on roll call vote. Ashlaud Sanitary Service Franchise Street Improvement Ord. Pattcrson, Wiley & Water Second read5ng by t~tle only was given an ordjnance granting a tL~n '~ear franchise to Ashland Sanitary Service. Ragland moved to adopt; Medaris seconded and on roll call, a].l YES. Second reading was giveu an ordinauce by title only orderfi~g im].~rovl- merits on trhe foliowillS streets: Patterson Street from iln to ]>be]p: Wiley Street from Chestnut t:o Prim and Water Street from Van Ness to ]~ersey. Hamfflton moved to adopt; Hedsris seconded and the motion passed unanimously on roll call vote. Hospital. Endearment Second reading by title only was given an ordinance abolishing the Hospital Endm~ent Committee and Medaris moved to adopt; Laws seconde and on roll call passed unanimously. St. Improvement Dist. #45 Second reading by title only was given an ordinance levying assess- ments in Street Improvement District #45 and Laws moved to adapt; Ragland seconded and on roll call passed unanimonsJy. Vista St. Vacation Res. A resolution was read setting a date for a public hearing on the pro- posed vacatiou of a 1-3 foot strip of the right--of-way on V~sta Stree for April. 1, 1980 and Laws moved to adopt; Phelps seconded and on roll call, all YES. Departmeatal Reports Accepted for month of January, 1980. Liaison Reports Phelps asked how the City handles houses which have been burned and in disrepa]r and the City Admffnistrator Almquist said the building code provides for abatement of dangerous buildings, and thai:. he would check on the particular one on Siskiyou near Beach being re- ferred to. ~~~ Adjournment Meeting adjourned at 10: 55. ,. anklin eft Nan Fr ' City Recorder ~-t~- ~ Mayor