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HomeMy WebLinkAbout1980-0318 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL March 18, 1980 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS East Main Bike Path Chairman Ragland led the Pledge of Allegiance in the absence of Mayor Prickett and called the meeting to order at 7:30 P.M., on the above date in the Council Chambers of City Hall. Phelps, Medaris, Laws, Hamilton and Medaris were present. Sims and Prickett were absent. Medaris moved to approve minutes of the regular meeting of March 4, 198G and the special meeting of March 11, 1980 and Hamilton seconded the motion which passed unanimously on voice vote. City administrator Almquist read a memorandum from the Planning Commiss- ion advising Council it voted in favor of construction of a bike path from Lithia Way to California on East Main Street and providing parking bays for resident's use. It was also reported that CPAC had also reviewed the request and had approved it on February 12, 1980. Ragland explained that although a public hearing is being held on the matter that until a recommendation comes from the Traffic Safety Commission, no decision would be made. Ragland opened the public hearing and asked for comment from the audience. Mrs. Bowers of 1022 E. Main Street spoke in opposition to the proposal saying that she surveyed the use and found that only about a dozen cyclists per day using the route. Betty Madison of 1040 E. Main suggested that more study be given and asked that the traffic created by trucks, school busses etc. be part of the consideration. Dick Moore of 357 Taylor and a member of the Traffic Safety Commission said that at this time East Main Street is too dangerous for bikes but if a bike path were to be established it would be used. Carl Eggers, a member of Ashland Fair Share spoke in support of the Bike Committee's recommendation for bikeway on E Main Street saying he had checked on parked cars and noticed that most of them were parked between 5th and 6th Street. Eggers said the parking problem is one which can be dealt with. Harold Johnson of 363 Grandview Drive said he has interest in the grocery store on East Main and wonders where customers will be able to park. Ragland said the Bike Committee has asked for funds for pro- viding 52 parking spaces and would assume this will leave adequate park- ing if approved. Ragland said the funds were being requested to come out of Revenue Sharing monies if Council approves and then Budget Comm- ittee follows with their approval. Dave Ris spoke in favor of the bike path proposal. M~deline Hill reported that Jackson County Bike Cormnittee favors the bike path and that there is a small amount of County property involved in the route and that the County would be willing to share in some of the costs. 3/18/80 P. 1 Regular ~eting Ashland City Council 3/18/80 P.~ PUBLIC HEARINGS cont. Bike Path cont. Larry Katz Appeal Ragland closed the public hearing and discussion ensued with Ragland giving the background of the bike path .conce t dating back to 1972 and said at this time t e e re 3700/D~eS In Ashland. Cost of the h r a . cense~ parking bays, relocation of poles etc., was discussed and Medaris asked if property owner's rights were being considered and Ragland said there would be a survey of their feelings. Phelps was asked to carry information back to Traffic Safety Commission and the matter will be taken up at the next regular meeting with their recommendation. City Administrator Almquist read a letter from Appellant Larry Katz of 633 Elkader Street appealing a decision made by the Planning Commiss- ion to turn down a request for a minor land partition (PA #80-1) and read a memo from the Planning Commission and asked that staff report dated 2/13/80; minutes of same date; Findings and Orders of the Commission be made part of the record. Fregonese briefed Council on Commission's action and said the lot could have been flagged and that it is zoned R-3 which is the use being applied for but, the issue has been the use of an alley. Ragland opened the public hearing. Allen Drescher, Attorney representing the Appellant said the property was purchased by Katz for this use and in order to keep the present house and garage he would build a triplex and use the alley for access. Drescher went on to say the impact of a triplex would not be nearly as severe had Katz torn down the existing garage and developed seven units on his lot. The alley was described as being full of ruts, natural vegetation etc., and that appellant would pave the alley after having a survey made for actual location. Drescher showed location of proposed site and its relationship to other lots - improved and unimproved. Jerry Shallor, 259 Laurel Street, spoke in opposition to the proposal because he felt it would set a precedent to use an alley for a street and that he does not want it paved. Shallor went on to say that a member of the Planning Commission not only failed to say that he owned Lot 1700 and 1800, but supported the request in a decided manner. Shallor asked for opinion of Council as to conflict of interest conduct Ragland explained the absence of the City Attorney at the meeting would preclude any decision for the present but said he would have the pro- blem researched by the Attorney and report findings. The owner of Lot 1200 which was not indicated on the neighborhood map shown by Drescher spoke in opposition to plan because adjacent property owners use the alley and there is quite a lot of foot traffic with children using it also. The gentleman added his concern that the alley would bring traffic into the south unpaved section and said at the Planning Commission meeting a "do not enter" sign was suggested but not voted on. He said that Katz could be interested only in division of the lot because there is nothing stopping him from doing what he proposes. He said that seven units would have quite an impact on the area. Jane Barr who lives across the street expressed concern about paving half of the alley as all the children walk down the alley to school and added the alley is safe for children because the ruts are so deep a car couldn't travel fast and she likes the rural area because there are still more horses than cars. She said others will follow suit if this is allowed. Regular Ma. eting Ashland City Council 3/18/80 P.~ PUBLIC HEARINGS cont. Katz Appeal cont. Minutes of Boards FOREST SERVICE STREET CUT LEAGUE OF OR. CITIES PUBLIC FORUM Ted Barr of 2465 Siskiyou said he used to live in that neighborhood and would prefer to see it kept rural but if the alley should be approved and paved he would like to see it go all the way through with sidewalk. Barr said he has yet to see a neighborhood improved by multiple housing and said there should be very strong thoughts about what is happening to a neighborhood like this. Ragland closed public hearing and turned the discussion back to Council. Laws said as long as the alley is there it seems ridiculous not to use it and that with the future paving and widening of Hersey Street it should be no problem and that Council has been making an effort to provide the City with more multiple housin~ within the City limits. Medaris suggested that the South alley be pave{ too if proposal is allowed. Laws moved that appeal be approved and conditions set forth by Planning Department staff be included and that findings of facts as presented by appellant be adopted. On roll calll Phelps, Ragland, Laws and Hamilton voted YES. Medaris voted NO, saying it would open up the whole thing by setting a precedent. Motion carried. Hamilton moved to accept minutes of Boards, Commissions & Committees and Medaris seconded. Motion passed unanimously on voice vote. Don Smith, Department of Forestry, presented program and made pamphlets available to Council relative to Environmental, Economic and Social impacts and asked that Council respond to their Land management pro- posals as outlined in the literature made available and requested such response be returned by March 31. Ragland said that the next Council meeting would not be held until April 1 and asked that responses become due on April 2. Smith agreed and said the Environmental Impact State- ment will be available to the public. Slides were shown. A request to cut pavement at the intersection of Bellview & Green- meadows was considered as submitted by C. P. National to install service. Phelps moved to approve; Hamilton seconded and the motion passed unanimously on roll call vote. For Council information City Administrator Almquist reminded of region- al meetings as outlined in letter. Bill Robertson of 316 Patterson Street addressed Council on the improve ment of Hersey Street saying that some time ago - two years - a petitio was circulated for improvements. Robertson said that the width of the street was settled at 60 feet and property owners were assured that no private property would be taken on the low side, and that on the upper side property was vacant except for one residence, and that 20 feet was to be donated. Grizzly Industrial Park agreed to plan. Robertson said nothing had been done and Director of Public Works Alsing said it would probably be 1981 before the project was undertaken. He added that in recent months the work has started and property owners are being approached by land appraisers from the State advising them of what footage would be taken on the low side. Robertson said he has four lots which run through to Patterson - two lots which run to Hersey are 150 feet deep and each has an easement running crosswise wit line easement fifteen feet in width. Robertson said he has large trees 3/18/s0 P. 3 Regular M~.ting Ashland City Council 3/18/80 P.4 PUBLIC FORUM Robertson/Hersey St. SENIOR PROGRAM BOARD VISTA ST. CONDOMINIUMS and that taking of his property for storm drain etc. would kill the trees and take 15 feet the full length of the property - 335 feet - and reduce the useability of the property because it is only 50 feet to begin with. Robertson said others feel the way he does and that they signed for improvements because their property would not be disturbed. In order to clarify the plans for improvement installation the City Administrator drew the plan for cutting and filling along the street and explained in detail how it would have to be done and recommended to Robertson that he speak with the appraiser on the value of the trees. B. Ostovar said he built his home only two years ago and has planted trees and now they want to take 10 feet which will leave only 10 feet setback from the street and he will lose the trees which he had hoped would act as a sound barrier. Almquist explained how the cut and fill is necessary and suggested trees might be saved by using tree wells. The property owners concluded by saying they would rather the street were not paved. Ragland asked Council what their preference was and Council agreed to place matter on next agenda since the bid is to go out in April and that State Highway representative be present at the meeting. Robertson then brought up recent action relative to annexation of Greene development as it relates to Systems Development Costs and urged that developer pay costs rather than citizen. Robertson said he had talked to people on Ashland Mine Road concerned at costs for imp- rovements and that it had been stated the County would share costs. Almquist said that the Systems Development Costs are being worked on and that the action in approving annexation was conditioned on the cost being imposed on the nine lots in question and that there is a petition being circulated for improvements and that study is now being done by Alsing. Ragland said he would check to be sure the petition is being circulated. Almquist said he would check with the State High- way Division and inform Ostovar of happenings and that it won't be a public hearing. Councilman Laws said he would like to have considered an increase in the funding applied for through the Area Agency on Aging in order to have a full-time van driver, an increase from $10,623 to $16,423 and moved to place item on agenda; Phelps seconded and motion passed with- out opposition on voice vote. Laws moved application be increased by amount stated; Phelps seconded and motion passed on roll call, all YES. Chief Building Inspector White reviewed the progress relative to excava- tion adjacent to Vista Street were condominiums have been constructed and which have resulted in erosion, drainage problems etc. and said the drainage problems would be taken care of by engineer. Almquist said that the developers will be coming in for a vacation of Vista Street and would ask them if they would sign in favor of paving. Phelps said that he wouldn't want to see another Cornelius problem where landslide had inundated part of his lot with mud. Phelps asked about washing down of street and White said he would look into that matter and also possibility of a guardrail as suggested by Phelps. No action needed. 3/18/80 P. 4 Regular Meating Ashland City Council 3/18/80 P.f MAYOR'S APPOINTMENT NEW & MISC. BUSINESS Totman Cr. Rd. Annex. Hill Amendment P.H. Dance License Ord. ORDINANCES, RESOLUTIONS AND CONTRACTS Public Recreation Com. State Revenue Sharing Tolman Cr. Annexation Special Election Greenway Land Wimer St. Parking & A St. change Transfer of Approps. Wong Lease Monthly Departmental Reports Liaison Reports Chairman Ragland nominated Robert Sharp to the Band Board and the following to the Citizens Planning Advisory Committee: Patricia Acklin, Scott Rogers, Don Greene, Leanna Walker, Ben Rybicki and Julie Schwartz. Phalps moved to accept nomination; Medaris seconded and on roll call, motion passed unanimously. Ordinance later on agenda. Set public hearing for April 15, 1980. Medaris so moved; Laws seconded on voice vote, all YES. Mayor Prickett suggested that ordinance be written which would allow himself or any City Official to authorize approval or denial of dance permit for non-profit organization requests. Phelps so moved; Hamilton seconded and on roll call vote the motion passed unanimously. Second reading by title only was given an ordinance amending the Ash- land Municipal Code relative to the Public Recreation Commission and Medaris moved for adoption; Phelps seconded and on roll call motion passed without opposition. First reading was given an ordinance electing to receive State Revenue Sharing and Laws moved to second reading; Hamilton seconded and on roll call motion passed unanimously. First reading was given an ordinance calling a public hearing on pro- posed annexation of 13.6 acres on Tolman Creek Road and Phelps moved to second reading; Hamilton seconded the motion which passed unanimousl5 on roll call vote. A resolution amending a resolution calling for a special election rela- tive to Greenway Land acquisition was read and it was noted that "YES" and "NO" square were not included. Laws moved to approve and include squares; Hamilton seconded and on roll call, all YES. A resolution establishing parking restrictions on Wimer Street, and terminating parking restrictions on "A" Street was read and Laws moved to approve; Hamilton seconded and on roll call, all YES. A resolution transferring appropriations within funds was read and Medaris moved to adopt; Phelps seconded and on roll call motion passed unanimously. Lease renewal was considered with T. B. and Sharon Wong for City office~ at 27~ North Main Street and Phelps moved to authorize signature of Mayor and Hamilton seconded the motion which passed unanimously on roll call vote. Medaris moved to accept; Hamilton seconded the motion and on voice vote, all YES. Councilman Medaris commended Planning staff for their in-depth efforts and recommendations to Planning Commission. 3/18/80 P.~ Regular Meeting Ashland City Council 3/18/~0 P. 6 BIrDGET COMMITTEE ADJOURNMENT Members were reminded of the Budget Committee meeting set for March 20, 1980 at 7:30 p.m. in Council Chambers. Council Chairman Ragland adjourned the meeting at 10:30 p.m. Nan E. Franklin City Recorder 3/18/80 P. 6