Loading...
HomeMy WebLinkAbout1980-1105 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL November 5, 1980 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING WATER MORITORIUM QUESTION Mayor Prickerr led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the English Lecture Hall at the Ashland Senior High School. Ragland, Medaris, Laws and Peterson were present. Phelps and Sims arrived at 7:35 P.M. Ragland moved to approve minutes of regular meeting of October 21, 1980 and Medaris seconded the motion which passed unanimously on voice vote. Planning Director Fregonese reviewed the water shortage/pressure problems in the southeast portion of the City and said that the proposed ordinance would protect the residents of the South Ashland area against overburdening the water distribution system until measures can be taken and will control all develop- ment activity and issuance-of building permits in the area. Fregonese said a formula will be used for each type of development and that commercial, public uses etc. shall be estimated on a case-by-case basis. Fregonese said that no more than 128 single- family homes, or their equivalents will be allowed and that construction must begin within 90 days of the dat~ the permit is issued and be completed within 9 months on less than 3 units a structure and within 12 months for commercial and in absence of completion permit will be void. According to Fregonese Planning actions may be processed during proposed moratorium but no building permits for construction may be issued with the exceptiox of cetain exemptions where the requested use is commercial, industrial, public or quasi-public and the proposed structure would use no more than the equivalent of a single-family unit and where there are no other adverse impacts to the water system which would compound the problem. Fregonese reviewed certain criteria giving the Public Works Director the opportunity to make recommendations to Council regarding the area and may requir~ certain devices to meter and record usage of water and timing of irrigations for structures which are exempted and added that · any devices used for conservation/control of useage would be at the expense of the owner. Fregonese said the ordinance is made up to preclude persons acquiring ghost permits. The public hear- ing was opened and Doug Clark, 1365 Apple Way, asked Director of Public Works Alsing if 20 PSI is standard for fire protecti~ and Alsing said that 25 PSI is standard/minimum for domestic serv- ices let alone fire protection and said there was 25 PSI after the line problems were corrected. On Clark's question as to whether we are tied in with T.I.D. Alsing said we were a couple of years ago during a drought. Mayor Prickett pointed out that source/supply should not be confused with the distribution pro- blems. Clark asked the Mayor if we have a problem in the north- west part of town and was told by Prickett that all of Ashland is effected since it will cost each property owner monies should the City get bonding to overhaul the system. Clark asked if the progress of building would be impeded and Almquist explained that when the 128 permits are gone there would be no more until the moratorium is lifted. · 1/,/5/80 P. ] Regular Meeting Ashland City Council ~/5/80 P. 2 PUBLIC HEARING Cont. WATER MORATORIUM ORDINANCE Clark said that we are skating on thin ice and suggested careful consideration of a Systems Development Charge for developers to help defray cost not only in their development but a percentage outside to Justify increased use of services. Vicki Neuenschwander, 455 Tolmsn Creek Road asked Council to rem- ember the people who already live in the southeast area and said that should next summer be especially hot, the Beck analysis would not be applicable and the people out there would be happy to conserve etc. Neuenschwander cautioned the City on allowance of building permits and possible problems later where the person who bought a home would not be aware of possible water shortages and/or pressure problems and suggested that steps be taken now to eorrect the serious problem. M. D. Hutchins, 1495 Lilac, asked Council to consider the time limit for construction in the case of people who build their own etc. saying that it took him a longer time to build a 1600 sq. ft home than being allowed and said it would keep people employed longer. Pete Lovering asked how long Council expects the moratorium to be in effect and how long it will take to get the water system in shape. The Mayor said it is a temporary measure provided for the health and safety of people and it is hopeda bond issue will be presented to the citizens of Ashland and the responsibility accepted by the property owner. Laws asked when the moratorium could be lifted if we presented a bond issue and began work as soon as possible and wondered if it could be completed within two and a half years from now. The Mayor said the way building and economy is right now we may not even have to refuse permits. The Mayor said that tonight we are looking at something temporary but we must look a long term solution as soon as possible. Sam Connet suggested that we stop all building in that area and get the bond issue and then release the 128 permits for hookups. Conner said there are lots of people out there who have monies invested in landscaping and need water. Kathy Newcomb, 680 Beach, reminded Council of concerns presented when we were using TID water to supplement ours during a drought and said she is still concerned about the herbicides used in the ditches below Hyatt Lake to treat algae etc. Newcomb said the ch~m{cal have caused hepatitis and a kill of millions of fish in the Rogue River because of theMagnacide H and said she does not want the TID water as a drinking water source. Newcomb said that Oregon is 6th highest in water-born diseases and hopes we can avoid use of this source. George Ward, 667 Park, said that the moratorium should be the ultimate weapon and used only as a last resort and suggested that odd/even days saying that the water shortage problem is nothing new to Ashland and said there should be a better way to serve people who already have houses. ...... ~m~4~und next oa~e(l~/5/~O P, 2) Regular--Meeting Ashland City Council llt'='L~O P.3 PUBLIC HEARING WATER MORATORIUM Sam Conner said he hoped that singIe-family dwellings would get first priority among the allowable 128 units. Darrell Boldt, 1950 Tamarack Place, said the financial impact on Ashland will be serious and asked what would happen if the bond issue proposed doesn't pass. The Mayor said we would have to look at other alternatives in that case. Neuenschwander said it may have problem passing. Medaris expressed confidence that the people would go for a bond issue if the water system were completely upgraded. Rowdy Yates suggested using the $440,000 of Revenue Sharing Funds set aside for Justice Center be used for up-dating water system. Costs were discussed to bring the system up to projection for year 2000. Doug Clark reiterated his recommendation to develop criteria by adopting a systems development cost to help defray expenses and which would set aside funds to future maintenance, repair and replacement. Annexation fees were discussed and the Mayor said that the fees sufficiently cover the developer costs. Tim Kelly, 1314 Wooland, wondered if there would be any other solution besides a moratorium and said it would seem that the moratorium would be the only way to consider a short range answer to the problem. Carol Anderson, 2300 Siskiyou, urged Council to work up a bond issue and move ahead to correct the problem. Fregonese asked that R. W. Beck Report dated Septembar 5, 1980 and letters be made part of the record. Council agreed that R. W. Beck should be asked for a breakdown for maintaining and upgrading existing lines etc. and those costs projected to new growth and hopefully the report would be ready for Council in two weeks. Mayor Prickett said that if the report is received by the November 18 meeting that a Study Sess- ion should be called to review in detail. Public hearing closed. Laws moved to have first reading of the Ordinance tonight and Peterson seconded the motion. Medaris amended the motion to include clause that would call for review immediataly after the bond election. Amendment approved by Laws and Peterson. On roll call motion passed unanimously. The City Administrator read the Ordinance and Ragland moved to second reading; Phelps seconded. Leo Zupan asked whether commercial building would be allowed where the same amount of water would be used as for single-family dwelling and the City Administrator said commercial would not be permitted unless it met the criteria of Section 8 of the Ordin- ance. Zupan said the first come first served basis would not be giving the benefit to the people already in the area. On roll call motion passed unanimously. ReKular MeetinK Ashlane city councl~ II/D/~U f.4 WATER MOR. PUBLIC HEARING BUDGET COMMITTEE APPT. MINUTES OF BOARDS, COMMISS- IONS & COMMITTEES AGAPE SUBD. IMPROVEMENTS BIKEWAY/AIRPORT COMMITTEE RESIGNATIONS REVENUE SHARING DEAN FISHER The City Administrator read the Findings of Fact and Medaris moved to adopt; Laws seconded a~d on voice vo~e, all YES. Laws moved to postpone appointment until next meeting; Medaris seconded. Peterson suggested using the same procedure as used for Council vacancy. Mayor directed Staff to publish notice witk cut off date and to call for meeting to interview. On voice vote all YES. Laws moved to accept minutes of boards, commissions and committ- ees and Phelps seconded the motion which passed unanimously on voice vote. A letter from Leo Wine, developer of Agape Subdivision, was read in which clarification was requssted on the responsibility of placing improvements in subdivision. Wine explained that the properties involved as' shown on the map should be paid for by the owners of the property and that that Nusses have had a minor land partition and have agreed in favor of improvements. Wine noted that the ordinance which calls for reimbursement to the developer costs incurred for street improvements has been passed and feels it should be applicable. Council discussed dates of ordinance etc. and Medaris moved to table until the City Attorne~ can research chronological events to see if the Nuss property would be included in the provisions of the ordinance. Ragland seconded the motion which passed unanimously on roll call vote. Letters of resignation were read from Hank and Weezie Hampton leaving a vacancy on the Bikeway and Airport Committees. Mayor Prickerr accepted the resignatiens with regret and requested tha~ letters of appreciation be sent by Staff. A letter from the League of Oregon Cities was considered in whic] Revenue Sharing was noted as no longer in existence and Laws moved to request such monies be continued and if reductions are needed that categorical grants he reduced instead; Phelps sec- onded the motion. On roll Phelps, Sims and Laws voted YES. Ragland, Medaris and Peterson voted NO. Mayor Prickett voted NO to break the tie and explained that each community should be responsible for it's own provision of City services. A Notice of Claim as filed by Donaid Pinnock on behalf of Dean Fisher was read after some consideration Ragland moved that Fisher can remove fill in question from City property and to return to original state; Phelps seconded. Council commented on the property owner's flagrant disregard of aesthetics in neighborhood by using his property for storage dump and Laws moved to amend motion to have site suDervision, and that City be notified when work is to be done. Ragland and Phelps agreed to amendment which passed unanimously on roll call vote. On Ragland's original motion all YES on roll call vote. ' ' , ' '11/5/80 P. 4 Regular Meeting Ashland City Council 11/5/80 CPN Pavement Cuts STATE HIGHWAY 6-YEAR PLAN Nat. Historic Register Request to cut pavement at several locations to do cathodic maintenance was read. Laws suggested the utility company be worked with to ensure work is done in accordance with City's paving program. Alsing said the work is necessary on a periodic basis and there is really no way to avoid the procedure. Medari moved to approve; Ragland seconded and the motion passed un- animously on roll call vote. A memo from the Planning Commission relative to the 6-Year High- way Improvement Plan for Ashland was read and three recommend- ations submitted for Council consideration. Mayor Prickett, on the subject of State Highway improvements recommended that the School Board be approached to assist in putting up the 50% match for local portion ($35,000) for the traffic signal to be installed at Walker & Hwy 66 basicly for the benefit of the students in that area. Medaris was asked to take recommendation to the school board and report back. Medaris so moved; Laws seconded and on roll call, all YES. Mayor Prickett recommended that trees on Hwy 66 be allowed to mature somewhat before going through with plans for a median strip plan saying that he feels the strip more of a hazard than a safeguard. Of the three recommendations Laws recommended tha the widening of Siskiyou Blvd. from Walker Avenue to Harmony Lane be first priority. Vicki Neuenschwander cited problems at Tolman Creek Road & Highway 66 and recommended some type of median strip to make access to 66 more safe and noted there are lots of logging trucks using the intersection being referred to. Elliott Reineft said the intersection of Hwy 66 and E. Main Street just on the border of the city limits is problematical. Council agreed that since the site is partially in the City and partly in the County, there should be a cooperative effort between City and County to go together for some solution. Mayor Prickett said the incline makes the location dangerous and right turn should be prohibited. It was noted that it is dangerous for pedestrians who travel area to go to Bi Mart. Laws moved to refer back to Planning Department for further recommendations and P~gland seconded the motion which passed unanimously on roll call vote. A memo was read from Planning Commission reconmending that State and Federal rules be sufficient rather than amending the City's zoning ordinance to require design review for modifications of exterior of listed building in the Register. Ragland disagreed saying that the Mark Antony is a classic example of the lack of control the State and National branches has because of the elevator shaft on the exterior of the hotel which Ragland des- cribed as out of keeping with the architectural amenities of the structure. Ragland noted besides the fact that the National Historic Register offices are remote that the City loses the tax revenue and has to pay the difference in the amount deferred by register of property. Council agreed to send the matter bac~ to the Planning Commission. Fregonese said he would relate message. Re~ular~eeting Ashland City Council ll_/p/80. P BLOCK GRANT APPLICATION HOSPITAL EXPANSION METRO TAXI/HANDICAPPED ACCOMM. TRAFFIC SAFETY RECOMMENDATIONS LORD PROPERTY RENTAL Planner Fregonese reviewed proposal to submit an application for a Single Purpose Community Development Block Grant to rehabilitate housing stock in the northeastern section of the City. On Ragland's question as to whether the grant can be turned down should it be approved, Fregonese said it could be returned. Ragland moved to approve request to submit preapplica tion; Phelps seconded the motion which passed on unanimous vote on roll call. Postponed to next meeting. A letter was read from John W. Eads, Jr. representing Metro Taxi and requesting exemption from provisions of ordinances 1764 and 3003 which would allow Metro Taxi to render transportation services by use of specially equipped van for handicapped per- sons within the City. After some discussion Ragland moved that franchise-holder Dennis Perkins be notified and meeting be set up so that Perkins, Eads and the City Attorney Salter can work out details and present recommendations for next Council meeting Sims seconded and on roll call passed unanimously. Recommendations from the Traffic Safety Commission were read 'and discussed in detail. Medaris moved to approve vehicular parking be limited to westerly side of Church Street and Phelps seconded the motion which passed unanimously on roll call vote. Medaris then moved to approve limiting parking to the southerly side of High Street and that opposite side be posted "no parking" and Ragland seconded the motion which passed with all voting in favor. Phelps moved to approve parking prohibition on south side of Baum Street between Granite and Pine Streets; Peterson seconded and on roll call the motion passed unanimously Medaris moved parking be prohibited on the east side of Bush Street between North Main Street and the alley which is approxi- motely 215 feet south of North Main Street and Ragland seconded the motion which passed unanimously on roll call vote. Medaris moved to deny proposal to prohibit parking on west side of Indiana Street between Siskiyou Blvd. and Oregon Street and Ragland seconded the motion which passed with all YES on roll call vote. Laws moved to permit elimination of parking on east side of Indiana between Oreton Street and Madrone and Phelps seconded the motion which passed unanimously on roll call vote. A memo from the City Administrator was read relative to the rental of 1064 Ashland recommending continuation of the rental to the Bounds but on a month-to-month basis at a rental of $200 and to drop the fire insurance. Ragland so moved; Medaris seconded. Sims reminded Council that the Rainbow Bridge group will be coming back with a proposal which might include occupancy of the house and they would pay for the fire insurance Tom Pyle who lives near the house in question agreed that the house should be rented on a month-to-month basis. Ragland said he didn't think the City is in a good position acting as a landlord and said he would rather give it away or tear it down than to rent it and that it would take tens of thousands of dollars to bring it up to code. 11/5/80 p.6 Regular Meeting Ashland City Council lllbl~u F. LORD PROPERTY RENTAL cont. JUSTICE CENTER BIDS BIKEPATH REPORT FRANEVA SUBDIVISION PUBLIC FORL~f Mayor Prickett noted area was for a park and should remain so. Council discussed the need for City to have gone in to clean up the property and bring truck loads of weeds, debris etc. out of the site since the group has taken it over for community garden. On Mayor's question of Alsing on whether this was done Alsing said they did do a lot of work in there. On roll call to rent on month to month basis and drop fire insurance Sim, Ragland, Laws and Peterson voted YES. Phelps and Medaris voted NO, and motion carried. Estimates for Police Building at $365,000; Building "B" at $201,300 with alternate estimated cost of $122,635 for a shell only were discussed. Afseth explained that the project wa underbudget and that he considers the proposal a viable alterna- tive to reduce the scope of the project to get closer to the bud geted fee. Laws said he understood that the main problem was to get the job done with one story instead of two buildings. Afseth said the building is running at $51 per sq. foot and a building of this type would generally cost $61 per sq. foot. Mayor Prickett said he had not heard of the alternate plan and Afseth said he did it in case it has to be implemented.. Afseth said he was able to save money by going with wood structure and said this would appear to be a good time to go to bid with the present rate of economy. Ragland moved to authorize acceptance of bids; Medaris seconded the motion which passed with Phelps, Ragland, Medaris, Laws and Peterson voting YES and Sims opposed on roll call vote. Motion carried. Ragland reported Council had approved the second phase of the bikepath project from East Main to the railroad tracks and said that the S.P. has tentatively approved an 8' strip parallel to the tracks to Hunter Park near Walker for a bikepath. Rag- land said there would be some expense in fencing but if S.P. does donate the land for this use it will complete the bikepath through the City. Ragland reported there is about $11,000 avail able representing Ashland's share of a state grant and suggested a special budget meeting on the matter and that costs be fig- ured on the development of the path so monies could be used if approved. Phelps so moved; Peterson seconded the motion which passed unanimously on roll call vote. City Attorney Salter reported on Franeva Subdivision (Thornton Way project) saying the property owners who have been denied a minor land partition have taken the matter to the Land Use Appeals Board and that both parties (owners/neighborhocd proper- ty owners) have attorneys and that City await results of suit without participation at this time. Phelps so moved; Medaris seconded and motion passed unanimously on voice vote. Phelps requested clarification of parking available for use by CPN Utilities and the City Administrator said a letter is forth- coming. 11/5/80 P. 7 Re~ula~-~4eeting Ashland City Council ll/5/j%Q P..8 PUBLIC FORUM cont. DISASTER PLANNING B~ D. GREEN SERVICES REQUEST VOTING DELEGATE FOR LEAGUE CONFERENCE ORDINANCES, RESOLUTIONS AND CONTRACTS YMCAAnnexation Bicycle Warning Bells Sherman Street Alley Interagency Planning Coord. Agreement J. C. Airport M.P. Phelps requested that speed limit on S. Mountain Avenue be con- sidered as agenda item and Medaris so moved; Laws seconded the motion which passed unanimously on voice vote. Phelps moved to write letter to State authorities requesting 20 MPH limit and Medaris seconded the motion. Passed unanimously on roll call vote. Almquist reported a Disaster Planning Conference is being held in Portland and suggested Warren Lomax be sent to conference at a cost of $335 to the City. Medaris moved to place on agend~ Phelps seconded and motion passed unanimously on voice vote. Laws moved for Resolution to be draw transferring funds; Medaris seconded and the motion passed unanimously on roll call vote.' Almquist requested that item to make decision on Greene propert~ on Cedar Way for services be placed on agenda and Laws so moved Peterson seconded and motion passed unanimously on voice vote. Almquist explained that portion of lot being split is out of City limits and permission is needed to get water connect. Almquist noted services are in on existing lot. Laws moved to place on agenda; Peterson seconded and on voice vote passed without opposition. Peterson moved to approve; Medaris seconde~ and motion passed unanimously on roll call. Medaris moved to place voting delegate at League Conference on agenda; Laws seconded and on voice vote passed unanimously. Laws moved delegate by Mayor Prickett and that alternate be Medaris; Phelps seconded and on roll call passed unanimously. Second reading by title only was given an ordinance calling a public hearing on annexation for YMCA; Laws moved for adoption; Medaris seconded and the motion passed without opposition on roll call vote. Second reading by title only of an ordinance requiring warning bells was given and Phelps moved for adoption; Medaris seconded and the motion passed unanimously on roll call vote. Second reading by title only was given an ordinance ordering paving of an alley between Sherman and Union Streets and Laws moved for adoption; Medaris seconded the motion which passed unanimously on roll call vote. Laws moved to authorize signatures of Mayor and Recorder on agreement; Phelps seconded the motion which passed unanimously on roll call vote. ~lar Meeting Ashland City Council 11~5/80 P. ~ Grew Bros. Leasehold Ragland suggested an executive session be held on Monday, November 10 at 4:00 p.m. and then go into an adjourned meeting. Council agreed and at 11:50 p.m. adjourned to executive session on above date. an E.~ankiin ity Recorder