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HomeMy WebLinkAbout1980-1118 REG MINMINUTES FOR THE REGEU. AR MEETING ASHLAND CITY COUNCIL November i8, 1980 ROLL CALL APPROVAL OF M'INU'i'ES ~;'.ICA PUBi,IC ttEARII.IC Actiug Mayor Ragla,~d led the Pledge of Allegiance and cal]ad the meeting to order at 7:30 P.M. on the above date in the English Lecture tlali at the Ashland Senior Higb School. Medaris, Laws, Peterson aud Phelps were present. Sims arrived at 7:35 P.M cad t.~.ayor Prickeft was ab:~ent, Councilor Medari~~ asked for reconsiderslion of the Franeva Subdiv 5sion which had passed a~ the November 5th meeting saying he didn't unclerst~pd the question and with that exception moved te approve minutes of Che regu].ar meeting of November 5, 1980 and adjourned meeting and executive session of November 10, 1980. Laws seconded t :le mI>nion. Recorder Franklin requested correction in minutes of November 5th regular meeting on page 6, first pp saying it shoulc] read "Ragland moved approval to submit pres[;i- lication for grant and that amount be changed to $500,000; Phelps seconded and on roll call, motion passed unanimousIy". On voice vote on mot~on to approve corrected minutes pa~:sed wlt.b all AYES. Planner Fregonesa reviewed the YI¢~CA application for annexatiox~ an supported the Froposal by saying the site is idea] ior the use and ~s contiguous to tbe City. Fregonese said more land shonld be annexed into the City limits to accommodate five years growth. Fregonese said the facility will be near transportation, adequc~e public services and b_as its own well to supply all domestic and irrigation water and there is a condition that facility will be connected to City services (water). Fregonese requested that memos of 10/13/80 and 10/16/80, staff report~ minut:es and Plannin Conmxission findings of 10/8/80 be made part of the record. ltank Hampl-on~ attorney representing the YMCA reviewed the pro- posal and noted that the Planning Comn~ission had voted unanLn~ous ly on applv[cation and that conditions attached were acceptable to the applicants. Pat Flannery reviewed the facilities planned and Larry Mattson, Architect showed tbe plan/design and explained functions of proposed facilities. Mattson said access would be from Tolman Creek Road and note well ha been dug and Mattson asked for report from Steve ryeZ Dr~e gave ~ta~ls on the depth F o~ ~v r reesdPu,,~, Ce GPMs, and quality of the water saying it has no sand, no odor and no taste. Phelps asked if they bad approval of the State health Department and said he had checked with A1 Smyth who told him there was a problem with approval because of the 100 ft. setback rule. Flannery said he had called John Manwaring who met with he and John Studebaker and that samples were sent to Umpqua Labs and the Health Department feels there will be no problem. Flannery added that the State Watermaster will not dc review of piano until entire facility is comp].eted, and then tests on the water will be done periodically. On Phelps comment on problem with ]00' setback Fred Krasner, owner of Studebaker Well Dritljng Company said that it was he who had met wit]: John Manwaring and that Manwaring was acting as Smyth's agent and made exception of 100 ft. rule because there arc no sewer lines of the type which would disqualify~ Ashland City Council ll/j_,l S/8~0~.F.,~_i YMCA Public Hearing cent. Attorney Hampton asked that letter from Evergreen Pump Company be made part of tbe record. Hampton brought up the safety problem for both adults and children and asked Vic Lively to review progress as a member of the Y safety committee. Lively told of the success in getting the signal at Walker & Hwy 66 and went into detail about the possibility of extending the bike- path along the Southern Pacific and reported that a letter has been sent to the S.F. office on a commitment. Lively said the railroad has been a safety problem for S.P. and that tbere have been times when trains have had to stop for children playing/ walking on the tracks and it is hoped that the children would use the easement. Lively said there are details which have to be worked out on routes at Hwy 66 and that a spiral is being planned as part of the system for safety. Lively said he and committee are concerned about traffic light at Itwy 66 and To]man Creek Road and that an assessment district is being worked up for that purpose and many property owners are supportive (Bi Marl YMCA and others). Medaris asked if any applications has been made to the City for bikepath to go the distance proposed and Ragland reported on monies in the bikepath fund saying that a figure of $44,000 State agreed to match 75% if the City can come np with the other 25% and that there is $9,000 in the fund new. Medaris suggested we apply immediately to State as he has heard there is money for bikepaths. The costs relative to fencing in chainlink as opposed to comventi0nal fencing for the bikepath was discussed. Alsing the $44,000 estimate was from California to Walker and this distance would be more. A petition to come up before the Y for monies to help with the bikepath is being considered it was reported. Hampton said there is no problem on agricultural goal in this case since a soil scientist said the site would be of no use for agricultural. Hampton gave traffic generation figures for Telman Creek Road and at the intersection of Hwy 66 and T.C.R. and the generation of traffic as result of new facility and traffic could be handled now on Telman Creek but will need improvement in future at which time the Y would sign in favor of improvements. Hampton reported that extensive search had been made for a site and that Ashland · doesn't have sufficient flat land which would meet the criteria necessary for the facility. Hampton said the Y has agreed to place an 8" water main to the Northerly boundary line of project and the bikepath which they propose would be temporarily of de- composed granite. Hampton said a lot more pressure can be gener. ated to place traffic light for the area to the State because of the number of persoDs involved in the membership. Rowdy Yates said he has talked to a lot of people around town who are disappointed because of location and are considering withdrawing pledges/memberships and that suggested the site could have been across from the Justice Center, and also the Taylor site. Larry Mattson said the Taylor property had been soil testedby Blanton who said he would not build the building there under any circumstances much less a swimming pool. Flan- nery said only ]1 people had cancelled and the Y has only a 1.7% delinquency rate while the National average is about 5%. continued. . 11/18/80 P. Rf,gulz,r T'fei-~tjng Ashletrtd City CourtoraL 11/18/80 P. YMCA Public Hearing cent. CttAUTAUQUA RANCH SCHOOL REQUEST WINE REQUEST Doug Clark, ]_365 Apple, asked who the legal owner of the propert was and was told by Hampton that he and Steve Shapiro have given the Y an option. On question as to who signed the well digging parmi~ l]ampton said YMCA had. Clark said actions are misleading and Laws and Ragland disagreed saying such facts have been known since proposal was presented. Clark said it is un- fair to annex in water problem area and asked what would happen if the Y is found to be not qualified to use the well. Fregon- ese said in that case the water moratorium ordinance would pre- vail. Vicki Neunschwander wondered when the bikepath would be built because of the additional burden of vehicular traffic and safety hazard for foot traffic in the area. Neuenschwander said ,the people in that area are not planning to apply for annexation for the next few years and said Telman Creek Road is not going to hold up and wondered if the annexation would mean the City would maintain same. Alsing said it is to remain a County but it was hoped that the newly annexed and used property could apply more pressure if ndcessary to keep the road in good shape, Neuenschwander noted the bikepath will go past driveways and wondered about safety along the path. The public hearing was closed and turned over to Council for discussion. Sims wondered if the bikepath would get the use since it will be crushed granite and Lively said some cyclists may use the street. Laws moved to direct Staff to draw up necessary ordinance to proceed with annexation; Medaris seconded the motion. Phelps brought up the question of the use of public monies for the City recrea- tion program.and gave figures of funding used in the last fiscal year. Medaris said the recreation department funds were used more for an older group of citizens and also some of the funding goes to Senior Citizen program. Medaris said our children need a swimming pool and the Y will satisfy that need. Sims express- ed disappointment that the Y located where they did instead of the core of the community and explained that the Poiice Build- ing could have been reconsidered and City could have sold that parcel to the Y for their site and Sims reiterated it was poor planning, Laws asked that findings of fact be included ant Medaris agreed. On roll call the motion passed unanimously, A letter was read from Chautauqua Ranch School requesting hook- up to city water system due to problems with school approval by County health department because of their well being located less than 100 feet from the nearest property line. James Ochs, owner, related that hearing is still underway with the County and feels the City system may be his only alternativ~ Phelps moved that matter be tabled until conclusion of proceed- ings with County and Peterson seconded. On roll call, all YES, (Ochs was asked to notify Almquist of outcome so that item can be placed on future agenda for consideration). Postponed until meeting of December 2, 1980. HOSPITAL CONSTRUCTION Dr. William Ramsey distributed copies of the Master Plan for proposed hospital constructjan and briefed newly elected members of Courlcil on plans te be presented and reviewed proposals whicl are being made. Ramsey said it would be necessary for the Hos- pital to apply for a Certificate of Need and explained the pro-- cess in ten,~s of time and money. Ramsey explained need to con- vert hospital use by changing the area for ancillary services t~ a core central location and to relocate patient rooms to pre-- clude distances, direction and time consumed and to eliminate soma of the noise now being experienced because of the treat- ment facilities being scattered. Ramsey gave background on use~ fees and said the rates bave been kept lower than surrounding hospitals and the Hospital Board does not feel the users should have to pay for the construction expenses, and that a bond would be necessary to spread the costs over the City. Rag]and said this would not be asolution to the problem in vie~z of the critical needs facing the City at this point including water, sewers, paving and the total result of the proposal would double property taxes. Ragland'said he would not encourage the Haspira Board to continue on in th~s effort. Bob Strawbridge, adminis- trator of the hospital explained the cost of Phase 1 of the project recommended by the architect of the Master Plan and cautioned Council on inflationary spiral of costs should the plans be thwarted or postponed at this time and asked that they be allowed to cont~nue with the certificate of need request for Phase 1 and then come back and discuss further alternatves. Strawbridge asked that the citizens be given the opportunity to decide on the issue. Ragland noted that there will be a bond issue presented to the voters in February. Sims said tie cost of construction may be up 30 or 35% if the project is delayed. On question as to whether the hospital has funding for the schematics Strawbridge said they do but would not go ahead without Council's blessing. Laws suggested all the needs of the City be placed in a capital improvement program and that decision on priorities be made when all of the needs and figures are laid out. Linda Jackson, board member, requested that consideration be given to allowing application for CN and coming back with alternatives. Strawbridge said that renovatior of surgery/recovery rooms might be considered. On Sim's ques- tion as to period application would be good Strawbridge sa~d ] y & could be extended if reasons could be justified. Medaris said if we can get the water problem taken care of the hospital shou] be next for the benefit of the citizens of Ashland. Sims said the hospital should be allowed to go for the CN and then the City can assess its capital improvement prior to going ahead with plans. On question of costs already involved Strawbridge said the estimate for schematics is $36,000 and the cost for the CN might run $12,000 depending on amount of hearings found to be necessary. Strawbridge said the alterations would not increase number of patient beds but facilities needed for operation of hospital. Laws moved that Hospital not go ahead until s Capital Improvement Program is set up and prioritized; Peterson seconded the motion. On roll call, Phelps, Ragland, Laws and Peterson voted in favor; Medaris and Sims opposed. Medaris moved to amend motion to go for certificate of need; H~SPITAL CONSTRUCTION cent. PUBLIC FORUM Franeva Subdivision Defense He~sey Street Highway Plan CPAC Solar Conference North Interchange Suit Water tlook-ups NEW & MISC. BUSINESS Parks & Rec. Finances Mistletoe Road Paving Scenic Drive Pavement Cut Study Sessions Set and Ragland voted NO and the motion failed. Jim Greathonse spoke from the audience requesting consideration by Council to have the City Attorney represent the City in defense of suit brought by Richard Stevens relative to subdiv- ision of a ]ot in Franeva Subdivision. Greathouse said that Drescher has represented the neighborhood but that he cannot represent the City. Laws moved to place on agenda; Ragland seconded and the motion passed unanimously on voice vote. Medaris recommended that City Attorney Sa]ter prepare a brief to defend City and Laws so moved; Medaris seconded. Sims said the second page of the deed leaves no question that to resub- divide the lot would be legal. On roll call Phelps, Rag]and, Medaris, Laws and Peterson voted in favor. Sims opposed and the motion carried. The City Administrator noted the Highway Department has not had -the plans signed by Mayor and Recorder and Laws moved to place matter on agenda; Phelps seconded and on voice, all ,~ES. Laws moved to authorize signature of Mayor and Recorder; Peters~ son seconded the motion which passed unanimously on re]! ca]!. Planner Fregonese reported on the success of the recent Solar Seminar held for which $3,000 had been funded to host the con- ference and said the effort was successful and returned $2,100 of the monies. Couucil complimented CPAC on the success and asked the City Administrator to relay message of appreciation, Phelps noted that the City has won its case relative to the North Interchange but that he understands the County has lo~t because it has allegedly exceeded its authority by requiring BCVSA to meet Statewide Planning Goals. Phelps said the County will probably appeal the decision and recommended our support. Ragland said it is ridiculous to draw up a Comprehensive Plan if BCVSA is not made to comply with goals. Vicki Neuenschwander asked what Ragland meant earlier in the meeting in discussing Chautauqua School by changing an ordin- ance to allow hook-up and Ragland explained that Council could by ordinance change urban growth boundary to provide for same. Letters from Ashland Parks & Rec. were submitted informing Council they will take responsibility for financial management and accounting and purchasing. Letters accepted confirming same, no action necessary. Postponed Request by Public Works Department to cut new paving at 467 Scenic to repair a broken sewer lateral was considered and Phelps moved to grant permission; Laws seconded and the motion passed unanimously on roll call vote. Study Sessions were set for December 9 at 7:30 P.M. for the R. W. Beck Water Plan and on December 11 at 4:00 P.M. for the Airport Committee. 11/~8/80 P. 5 Performance Standards Public llearing CPAC Landscape Criteria for City properties Council Vacancy Interviews Dunton retaining wall ORDINANCES, RESOLUTIONS AND CONTRACTS Water Use Regulations Ord. Water Moratorium Ordinance Hersey St. Condemnation Res. Parking Restrictions City Administrator set public hearing for December 2, 1980. A letter from CPAC outlining landscape needs of City properties was discussed. Alsing sald they already have the trees and the landscape plan has been appro~ed on the Water Street yard. Laws con~nented on the A Street yard saying that every square inch is used for storage etc. and that hopefully investigation could be done to see if the property could be sold and that function of the City be moved to the Lithia Mills property. The Se~er Treatment Plan was discussed and it was related that adjoining subdivision developer had planted trees but they were allowed to die and that screening is absent for that reason. 'Alsing said the plant landscape plan had been done by Chet Corey and that anything done should be coordinated through him. Ragland requested that CPAC bring back plans for solution. Laws suggested the time required for resumes for the position be delayed until January due to the holiday season. It was agreed by Council to set the deadline for resumes for Council position for January 12 at 5:00 P.M. and that interviews be done on January 15. A memorandum from Director of Public Works was read along with a letter from Dave Dunton requesting construction of a retain- ing wall on City property. Conditions recomnended by A]sing were considered and Laws moved to approve request with condit- ions out]ined; Medarjs seconded. It was agreed by Council snd Dunton that the second condition be dropped. Motion passed unanimously on roll call vote. First reading postponed. Second reading by title only was given an ordinance declaring moratorium on construction in Southeast Ashland and Phelps moved to adopt; Peterson seconded the motion which passed with- out opposition on roll call vote. A Resolution authorizing condemnation for tte~sey Street FAUS project was read and Laws moved to adopt; Peterson seconde~ the motion which passed unanimously on roll call vote. A Resolution was read establishing parking restrictions on Church, High, Baum and Bush Streets and Medaris moved to approve; Phelps seconded the motion which passed unanimously on roll call vote. 11/]8/80 P. 6 Ashland City Council 11/]8/8{) P. ? Traffic Signal Proclamation/Canvass of Votes Budget Comm~ ttee Candidates Adjournment A Resolution approving contract for traffic signal installation at Hwy. 66 and Walker Avenue was read and Laws moved to approve; Phelps seconded. Almquist noted that State approved 50/50 match and since it is not in City bndget recommended that school d~str~ct be asked to share half of City's half. Medaris said he would work with Wes Smith on the funding. On roll ca]] motion passed unanimously. (Almquist said there would have to be supplemental budget hearing and funding could come from Electric) Canvass of Votes and ~yor's Proclamationwere read concerning municipal offices and measures from Noventer 4, 1980 General Election and Laws moved to approve; Medaris seconded the motion which passed unanimously on roll call vote. Almquist noted he had two applications for the position and it was learned that three had been received and Council was reminded that interviews .would be held Thursday, Nov. 20 at 7: 30 P.M. Meeting adjourned at 11:05 P.M. Nan J Frankiin City Recorder ames M. Ragland - ' ayor 11/18/8o P. 7