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HomeMy WebLinkAbout1980-1202 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL December 2, 1980 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING Performance Stds. Option Council Chairman Ragland led the Pledge of Allegiance and called the meeting to order at 7:30 p.m. on the above date in the Council Chambers. Phelps, Medaris, Laws and Peterson were present. Sims arrived at 7:35 p.m. and Mayor Prickett was absent. Medaris moved to approve minutes of the regular meeting of November 18, 1980; Phelps seconded the motion which passed with all AYES on voice vote. Council Chairman Ragland opened the public hearing and Planner Fregonese reviewed the Performance Standards Options develop- ed when problems arose with the adoption of the Planned Unit Develop- ment Ordinance and pointed out the various departures and incentives made available to the developer to increase the use of the n~tural features of the land and energy innovations etc. Fregonese explained the standards chapter by chapter and the use of the Site Planning Handbook providing alternative solutions when necessary to assist developer and to assure aesthetic properties of land use. Fregonese showed slides of different areas desi nated P overlay and uses. Craig Stone, Planning Consultant of 1~12 E. Main Street, Medford spoke in favor of concept and stressed the benefits to the City, developer, home buyer by implementation of provisions of Performance Standards and Site Planning Guide as reviewed by Fregonese. Stone urged adoption of the measure as presented. Clark Snider of 783 Roca Street asked Fregonese how the new concept will be administered and expressed concern on use of common walls and cluster housing etc. Fregonese assured Snider that plans approved would be carried through because of bonding process which precludes occupancy permit until landscaping and other conditions are met. Fregonese added that it would not take much more time to work and plan closely with developers than it does typical subdiv- ision or other developments. Ragland explained that the intent of the Comprehensive Plan was to concentrate housing where services are already available within the Urban Growth Boundary before allowing for sprawl development away from the City. Jack Nicholson, 1575 Greenmeadows Way, stressed the need for tight Homeowner's Association guidelines drawn by legal process to assure continued care in common/cooperative maintenance of grounds designa- ted as open space and the responsibility of that particular body. Fregonese said that the State Legislature is getting into this sub- ject and that their standards could be adopted to strengthen such associations. After discussing condominiums in R-1 Zones Council agreed the concept would be okay and Laws moved to strengthen the language which would preclude such use without adequate justification for building condo- minimums in R-1 Zone; Medaris seconded and the motion passed unani- mously on roll call vote. Medaris moved to strengthen guidelines for Homeowners' Association agreements; Peterson seconded and the motion passed unanimously on roll call vote. 12/~/8o P.1 BUDGET COMiMITTEE VACANCY COMMITTEE MINUTES HOSPITAL INTERFUND LOAN FREE SMOKE DETECTORS WESTERN BANK REQUEST WINE (AGAPE SUBD.) Medaris nominated Jack Garlich; Peterson nominated Bruce Bilbrey; and Sims nominated John Thompson. On roll call vote Phelps, Laws and Peterson voted for Billbrey; Sims voted for Thompson and Medaris and Ragland voted for Garlich thereby eliminating Thompson. On second roll call vote Sims, Laws, Phelps and Peterson voted for Bilbrey and Medaris & Ragland voted for Garlich. Bilbrey won Council election to Budget Committee. Council encouraged applicants to con- sider the term ending vacancies (possible). Garlich was in the audience and was specifically asked if he would be interested at that time and he ~aid he would think about it. Phelps moved to accept minutes of Commissions, Committees & Boards; Sims seconded the motion which passed unanimously on voice vote. City Attorney Salter read a memo from Hospital Administrator Strow- bridge and submitted a memo from Director of Finance relative to request for interfund loan because of outstanding accounts which ,includes a large amount from Medicaid. N~lson reviewed the diffi- culties and said that the rate increase and recent payment from Medicaid since memo was written has taken some of the pressure off. Nelson recommended the due date of 1982 so as not to jeopardize the City's ability to go to bonding should Hospital default for some reason. Nelson recommended consideration by Council for support of legal action by Hospital to get their monies from various agencies and that a class suit with other hospitals in like position might be a way to make collections. Council agreed and asked Nelson to keap them in touch with accounting. Medaris moved to approve; Sims seconded, and on roll call passed unanimously. A memorandLmY from the City Administrator with a petition attached was read with a request that free smoke detectors be given low- income persons of all ages as opposed to the program to issue and install free smoke detectors for the Senior Citizens in Ashland. Sims moved the request be tabled over to the Budget Committee for consideration and Medaris seconded the motion. Medaris noted that the long range fiscal forecast shows a deficit and that the time such programs must end. On roll call Phelps, Sims, Laws and Peterson voted YES. Ragland and Medaris opposed and motion carried. A memorandum from the Director of Public Works relative to request for c0mercial water service in the moratorium area by Western Bank was discussed and Phelps moved to approve providing timer be used for irrigation; Medaris seconded the motion which passed unanimously on roll call vote. " City Attorney Salter reported that Leo Wine wished to withdraw his request because he had entered an agreement with the Nusses who will provide monies for improvements and said he would check the ordinance for guidelines. No action necessary. BCVSA/NORTH INTERCHANGE A memorandum from City Attorney Salter and letter from Robt. Stacey {egular Meeting Ashland C~ty Council lzzz/ou r. ~ BCVSA cont. PUBLIC FORUM Police Commendation Parks & Rec. Commission Appointment procedure Similar Street Names Water Heater Jackets Ticket Collection Pro- cedures/Muni. Court of 1000 Friends of Oregon were submitted and Planner Fregonese reviewed the case and reported Jackson County is waivering in their efforts force BCVSA to follow the goals provided for in their comprehensive plan and recommended that he urge the County to sub- mit their argument for LCDC review. Laws agreed and suggested that he and other members of Council join Fregonese at a meeting of the County Commissioners to support the effort. Laws asked that Council be notified of the meeting in advance. Phelps so moved; Laws seconded and the motion passed unanimously on roll call vote. Spud Corliss recommended that credit be given the Ashland Police Department and Oregon State Police (Laboratories) for the excellent work done in the Cortez case. Ragland moved to place on agenda; Laws seconded and on roll call all YES. Ragland moved that Council send letter of commendation to Ashland Police and Oregon State Police (Lab) for their exemplary performance in Cortez case; Laws seconded. Peterson commended the press for keeping a lot of the details out of the newspapers. On roll call passed unanimously. A letter was read from Parks & Recreation Commission requesting con- sideration of candidate recommendation from them and Laws so moved; Phelps seconded and the motion passed unanimously on roll call vote. Phelps submitted letter from Fire Chief King requesting that street names be considered carefully to avoid similarly prounounced names to avoid confusion in an emergency. After discussion Phelps recom- mended that Planning Commission bring recommendation to avert pro- blem and create a street naming committee charged with responsibilit~ Phelps moved to approve purchase of 150 water heater jackets from Electric Department Energy Conservation account; Peterson seconded and the motion passed unanimously on roll call vote. A report was submitted from Judge Allen Drescher relative to the consignment of overdue parking tickets to collection agencies on out of state citations. Drescher discontinued the procedure of using collection agencies in the future. The matter was discussed and Ragland felt that violators should be responsible for tickets. It was brought up that the letters from Municipal Court are no longer going certified mail because of the prohibitive cost and ther~ have been complaints that the bail has gone to $55 on tickets they apparently never received. It was further noted that tickets have been transferred from one vehicle to another and in some cases des- troyed and violators might well be uninformed of their infractions. Medaris agreed that the collection agency procedure should not be used as stated by the Judge and said it detracts from the image of the City and discourages tourism. Ragland said when Council agreed to shorten the time for parking downtown due to pressure from retail merchants and he feels in retrospect that was an error. Sims moved to table; Phelps seconded. Phelps, Sims and Ragland voted YES. Medaris, Laws and Peterson voted NO. Bilbrey asked if the problem is mostly around the Shakespearean Theatre and Laws said he didn't think that is the entire problem. Scarcity of parking was discussed continued . . . 12/2/80 P.3 Regular Meeting ASIlJOllO U1Ey Uouncll ±z/z/o~ 4. ~ Parking Tickets cont. Sims moved that it be communicated to Judge that certified, return receipt requested mail be reinstituted when notifying by mail; Laws seconded and on roll call Phelps, Sims, Ragland, Laws and Peterson voted YES. Medaris opposed and motion carried. Medaris resignation A letter was read from Councilman Medaris resigning from Council position and Laws moved to accept with best wishes for a successful tenure as Mayor; Phelps seconded and on roll call, all YES. Surveyor's Computer Ordinances, Resolutions & Contracts A memo was read relative to purchase of 1968 model surveyor's com- puter at cost of $750.00 to be funded by transfer from Operating Contingency and Laws moved for permission to purchase; Phelps seconde and on roll call passed unanimously. Emergency Water Use Ord. First reading was given an Ordinance adopting emergency water use regulations at peak hours during the months of June through October. Phelps moved to amend Section 1 to read "Outside irrigation from the domestic water system is prohibited .... "and pass to second reading; Sims seconded the motion which passed unanimously on roll call vote. YMCAAnnexation Ord. First reading was given an Ordinance annexing certain land to the City of Ashland and Laws moved to second reading; Sims seconded and the motion passed unanimously on roll call vote. YMCA Withdrawal from JC Fire Dist. #5 First reading was given an Ordinance withdrawing certain land from Jackson County Fire District No. 5 and Medaris moved to second read- ing; Laws seconded and the motion passed unanimously on roll call vote. YMCA Rezone to RR-50rd. First reading was given an Ordinance rezoning certain land from ounty RR-5 to City R-2 and Laws moved to second reading; Peterson seconded and the motion passed unanimously on roll call vote. Customer Acct. Policies Ragland recommend placing on next agenda to give ample time to study and to publish to preclude full reading. Peterson so moved; Medaris seconded and on roll call, all YES. Long Range Fiscal Pro- jection/St~ Rev. Sharing Laws moved to adopt as submitted; Phelps seconded and on roll call, all YES. Departmental Reports Medaris moved to accept departmental reports; Sims seconded and on voice vote, passed unanimously. Liaison Reports Adj o urnment on Tuesday, December 9, Nan ~ Franklin City Recorder Meeting adjourned at 10:45 p.m. to Study Session on Water Report 1980 at 7:30 p.m. in COuncil Chambers.