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HomeMy WebLinkAbout1980-1216 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 16, 1980 ROLL CALL APPROVAL OF MINUTES MAYOR'S APPOINTMENT MINUTES OF BOARDS ETC. HIGH STREET PARKING WARNING BELLS ON BICYCLES MISTLETOE PAVING Mayor Prickett led the Pledge of Allegiance and called the meeting to order at 7:30 p.m. on the above date in the Council Chambers. Phelps, Medaris, Laws, Ragland, Sims and Peterson were present. Ragland moved to approve minutes of the regular meeting of December 2, 1980 and Phelps seconded the motion. On voice vote, motion passed unanimously. Laws moved to approve appointmen6 of Don Greene to the Planning Commission to serve term to expire December 31, 1983 and Ragland seconded the motion which passed with Sims, Ragland, Medaris, Laws and Peterson voting YES; Phelps opposed. Ragland moved to accept minutes of boards, committees and commiss- ions and Laws seconded the motion which passed unanimously on eeice vote. A petition was received from residents on High Street, requesting that Council rescind one side parking prohibition. City Adminis- trator Almquist said that signs have mot been posted as yet. Chief King reviewed the rationale of the one side parking because of the 28 foot width of the street and accessibility problem with emergency vehicles. King related that a request had come in to prohibit park- ing on Church and High Streets because people were parking and walking into town or to work for the day. King said that heavy vehicles couldn't pass with cars parked on both sides of the street and Nob Hill is a hard street for them to get to. Mayor Prickett said that certain recommendations coming from the Traffic Safety Commission should automatically call for a public hearing so that notification will go out to the public for their participation. Laws moved to direct staff not to put signs up,on High Street and set public hearing on the matter; Medaris seconded. Medaris asked that staff prepare report in advance. On roll call motion passed without opposition. (Public hearing to be held second meeting in January. A letter was read from SiskiyouWheelmen requesting reconsideration of Ordinance amendment requiring warning bells on bicycles. Pricket recommended public hearing be held and Phelps moved to place public hearing on January 6, 1981 agenda; Laws seconded and the motion passed unanimously on roll call vote. A letter was read from Bernis Partridge requesting consideration. of paving needs of Mistletoe Road and a memo with attached map was read from Director of Public Works Alsing with options available. After a lengthy discussion Mayor Prickett recommended that property owners on the street be asked to participate in 50% of the cost to oil the road and that each property owner be asked to give City authority to do the work and to waive liability for any damages in connection with the road. Phelps so moved; Peterson seconded the motion- On Mayor'~ question of Alsing as to the estimated cost of yearly oiling and was told approximately $400 or $500. Motion passed unanimously on roll call vote. 12/16/80 P. 1 NORTHWEST POWER ACT 1981 ELECTRICAL RATES JUSTICE CENTER BIDS INTRA FUND LOAN/JUSTICE CTR PUBLIC FORUM · F.B.I. Academy Appointment MAYOR'S TENURE BOND ISSUE FOR WATER SYSTEM A memo was considered in which the City Administrator outlined the Northwest Power Act and alternatives possible for meeting Ashland's power needs and which suggested that a new letter of application for Bonneville Power be sent ~,~.ediately and that the negotiating committee be authorized to carry on discussions with both PP&L and BPA, and that a conference be arranged with the Committee and BPA officials in late January or early February.- Laws so moved; Phelps seconded. Mayor Prickett recommended also that City seek expertise because of the technical nature ~f the utility and said the money would be well spent. On roll call motion passed unanimously. (Laws noted the letter should be sent certified return receipt requested). A memo from the City Aam4nistrator relative to the 1981 Electrical Rates was considered in which Almquist reconnended that the ma~ter be sent to the Citizens Budget Committee for their January meetimg. Almquist recommended that citizens attend the budget meetings and said dates will be noted in the City Newsletter to make each house- holder aware should they wish to participate. The bid results for the Justice Center were presented and Gary Afseth, Architect reviewed the alternative bids saying that eleven contractors had bid and the City is fortunate to have let the bids in an economic climate where bids were low and competitive. Mayor Prickett recommended that bid for entire project be accepted as submitted by Peterson & Jones in the amount of $412,228 for Build- ing A & B. Ragland so moved; Phelps seconded and on roll call passed unanimously. A resolution was read authorizing in~rafund loan from Electric Utility Reserve to the Justice Center Building project and Medaris moved to adopt; Phelps seconded and on roll call passed unanimously. Spud Corliss recommended that the new Justice Center Building be named for the late Police Chief Herb Hays saying ~hat he built the department to what it is today. Chief Vic Lively reported that Lt. Dee Selby has been appointed to the F.B.I. Academy and that almost all expenses are paid. Mayor Prickett stated that he had an enjoyable eight years on the Council and thanked Council, Citizens and Staff for putting together the best government at the,least cost, and especially thanked City Administrator Almquist for his part. Laws moved to authorize Staff to prepare bond issue for Water System Improvement for Harch 1981 election; Sims seconded the motion which passed unanimously on roll call vote. 12/16/80 p. 2 ORDINANCES, RESOLUTIONS & CONTRACTS Customer Acct. Policies Ordinance Performance Standards "P" Overlay Zones Bike Licenses SpeCial Assessment Levy Street Improvemant Dist. No. 46 Peak Hour Water Use Ord. Councilman Laws said that since the concept outlined in the Cus- tomer Accounting Policies was first discussed it has come to his attention that there would be costs involved not anticipated and without more information would recommend the~ordinance be deferred for a year in order to see what experience of other utility compan- ies reveals. Sims said there is .misinformation on the plan and implementation of same and that it was brought to Council from a Citizens comm~ ttee. Medaris reported that PP&L had to employ additional personnel to administer policy and called attention to a newspaper article to that affect. Cindi Dion of Fair Share said that PP&L put policy in effect in October 1979 and still have no conclusive figures on plan. Dion said Fair Share endorses the ordinance as written and that the group has worked with the Cit~ Administrator for over a year and added the Rogue Valley Branch of the Grey Panthers endorsed the policies presented in the ordinance. Dion said this is the most critical time for this policy implementa- tion and urged that ordinance be read. Don Engelking, 2368 Greenmeadows, said there are people using oil, gas and wood for heating and their ability to pay for utilities is not being considered. Engelking said the policy would enable people to let their bills go unpaid while they enjoy low interest and have no stigma by doing so. Peterson moved to table ordinance; Sims seconded and on roll call,Peterson, Laws and Sims voted in favor; Phelps, Ragland and Medaris opposed. Prickett broke the tie vote with a YES to table and the motion carried. Planner Fregonese distributed amendments to the original draft of ordinance adopting Performance Standards Option and designating areas within the City as "P" Overlay Zones. Because of the length of the amendments, Mayor Prickett directed that the ordinance be republished and placed on subsequent agenda. First reading was given an Ordinance amending Chapter 11.52 of the ANC relative to bike licenses and Laws moved to second reading; Peterson seconded and the motion passed unanimously on roll call vote. First reading was given an Ordinance levying Special Assessments in Street Improvement Dist. No. 46 and Sims moved for adoption; Ragland seconded the motion which passed unanimously on roll call vote. Second reading by title only was given an ordinance adopting emergency water use regulations during peak hours in months of June through October in the Southeastern section of Ashland and Ragland moved to second reading; Medaris seconded and the motion which passed unanimously on roll call vote. 12/16/80 P. a YMCA Annexation Ordinance YMCA Ordinance to withdraw from Jackson County Fire District No. 5 YMCA Rezoning Ordinance Transfer of Funds Resolution Sotoptimist Agreement Laborers Local #1400 Contract Addendtnn Monthly Reports Liaison Report ADJOURNMENT City Recorder Second reading by title only was given an Ordinance annexing certain land to the City of Ashland and Medaris moved to adopt; Laws seconded the motion. Second reading by title only was given an Ordinance withdrawing certain land from Jackson County Fire Dist. No. 5 and Sims moved to adopt; Ragland seconded and on roll call, all YES. Second reading by title only was given an ordinance rezoning cer- tain land from County RR-5 Zone to City R-2 on the YMCA property and Ragland moved to adopt; Medaris seconded and on roll call passed unanimously. A Resolution was read transferring appropriations between funds and Laws moved to approve; Ragland seconded. Prickett recommended that all necessary funds be expended. On roll call passed unanimously. Sims authorized signature of Mayor and Recorder on the Agreement with the Soroptimist Club for provisions to support senior program van for the coming year; Medaris seconded and on roll call, all YES. Medaris moved to authorize Mayor and Recorder to sign contract addendum for 1980-81 wage schedule with Laborers Local #1400 and Sims seconded the motion which passed unanimously on roll call vote. Sims moved to accept monthly departmental reports; Ragland seconded ' the motion which passed unanimously on roll call vote. Councilman Dean Phelps, Air Quality Liaison, recommended that a replacement be named to carry on as an active member with the County Air Quality Committee and asked that Council continue to concern itself with the fragile nature of air quality in the Valley. The meeting adjourned at 9:00 p.m. ih 12/16/80 P. 4