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HomeMy WebLinkAbout1979-0206 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL February 6, 1979 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING Randy St. Improvement COMMUNICATIONS, PETITIONS & REMONSTRANCES Minutes of Boards etc. Social Security Withdrawal Pavement Cut Request Sunshine Development Edwin R. Chapman Appeal After leading the Pledge of Allegiance, Mayor Prickett called the meeting to order at 7:30 P.M. in Council Chambers on the above date. All members were present. Ragland moved to approve minutes of the regular meeting and execu- tive session of January 16, 1979; Laws seconded the motion which passed unanimously on voice vote. Petitions signed by property owners and an agreement accepted by owners to support improvements as they relate to Benner Subdivision were submitted to Council and the City Administrator read a letter from Frederick H. Getlock who expressed concern that costs to him would not be Justified should he be charged for curbs, gutters and paving when only pavement would be necessary for his property. Alsing explained that bids for curbs & gutters are separate from paving. Almquist said he would inform Gerlock of such policy. Mayor Prickett opened the public hearing and there was no response from the audience. Laws then moved for approval; Phelps seconded the motion which passed unanimously on roll call vote. Laws moved that minutes of all Boards, Connnissions and Committees be accepted and placed on file; Ragland seconded and on voice vote motion passed unanimously. Almquist read a letter from various employe groups within the City requesting meetings be held on March 7 at 10:00 A.M. and March 8 at 7:00 P.M. to consider the value of continued involvement within the Social Security System. The City Administrator then reviewed the necessary steps for such consideration of continuation/withdrawal meetings and elections etc. and said it would take a minimum of two years to go through the process and noted that to this point no public employe group has been allowed to withdraw. Mayor Prickerr directed the City Administrator to make plans for informational meeting as first step with P.E.R.S. as requested by employe groups. A request by California-Pacific Utilities to cut pavement to repair a leak of a 2" main near 479 Euclid was considered as was a request to cut pavement for gas valve leak repair at "B" Street and Water Street near the plant yard. Laws moved to approve both requests; Ragland seconded and on roll call the motion passed unanimously. Memorandum from Eng. Tech. Olson of January 16, 1979 and Director of Public Works Alsing dated January 17, 1979 were read and signed peti- tions by 88% of the property owners in favor of establishing assess- ment district for improvements were submitted. Almquist noted a resolution would follow later on agenda. Mayor set February 20, 1979 at 7:30 P.M. for public hearing. Pg. 12/6/79 ~ul~_r 'tng Ashland City Council ~J6/79 11~{. 2 .ex H. Sheppherd Appeal ~pealed Decisions !eritage Bank Temporary Sign PUBLIC FORUM Sce~ic/Grandview Traffic Mayor Prickett set February 20, 1979 at 7:30 p.m. for public hearing. Mayor requested that Planner Box work up percentage of requests which end in appeals. A letter from Heritage Bank requesting that a temporary sign be allowed to remain until October 1979 when the temporary facility permit expires was considered by Council. The temporary sign per- mitted in City's right of way was reviewed and not considered a hazard and Ragland moved for approval; Phelps seconded. (Hamilton said she holds stock in that bank). On roll call, all YES. Mayor distributed copies of ethics criteria set down by the Legis- lature for review by Council, Planning Commission and Recorder. Mayor Prickett said it has come to his attention that Lithia Park is being considered as a designated historical site and is concerned that such designation might bring unknown ramifications pertaining to use, construction or other future plans the City might have for the site, and directed Staff to research such details. Mayor appointed Councilman Medaris to a two year term on the Endow- merit Committee; Councilman Sims to Senior Program Conmittee and stated that Andy Running and Dr. Chris ttald II are being considered for the three year and one year terms and that further consideration would be taken up at the next meeting. (Also submitted by letters was interest by Jeffrey L. Barnes to serve on the Planning Comm.) The Mayor then nominated Becky Clemons, Brian Jones, Bill Shipley, Kevin Thompson, Karl Willstatter, Mike Gardner and Lori Beatty to the Youth Conmission. Councilmembers Phelps, Hamilton and Medaris were appointed to the Uotf Course Cou~ittee. To W~ter Quality St,,dy Mayor named Ragland, Fallen, Savikko, Dale and Alsing to the Water Study Consultant screening committee. Ragland moved for confirma- tion; Phelps seconded and the motion p~ssed unanimously on roll call. Memos dated January 5 and 19 from Planning Commission, minutes of the December 13, 1978 Planning Commission meeting and minute~ of the January 10, 1979 meeting at which time four alternatives vere presented the Commission to help resolve the traffic pattern/proble~ in the developed and undeveloped hillside area in question. Plan- ning Director Box gave statistics gathered in traffic counts for the various streets involved in the study and said that the Comm- ission could not agree on any recommendation and passed the informa- tion on to Council for resolution. After a lengthy discussion the Mayor expressed disappointment that the decision could not be msde at the Planning Commission level and said that it should have simply been taken care of through the public hearing process. Lm~s said we are going to have to look at different dens]ties in the area. Sims suggested a project by project designation saying there is Do way to plan for any given period ef time the way the community is changing. Mayor Prickett recommended that discontinuance of miner 2~6/79 rg. 2 .~.lar Meeting Ashland City Council Scenic/Grandview cont. Liquor Licenses State Highway Div. Agreement Billboard Removal Grant for Signs Liability Claims Procedure land partitions be considered and the whole area be discussed for future planning to alleviate compounded problems with traffic move- ment, services etc. Alsing said that it might help to inventory the people and see what is happening now with regard to trips, autos and/or people living in area. Mayor Prickett directed Almquist to include matter on agenda of February 20, 1979. Phelps thanked those attending the several meetings over a long period of time on the subject and felt that the gravity of the problem deserves care- ful consideration before decisions are made, An application for change of ownership for Merchant of Ashland Wine & Deliat 40 N. Main Street and change of address liquor license application for Cheshire Cat to 264 E. Main Street. Phelps moved for approval of both applications; Ragland seconded and on roll call vote Phelps, Ragland, Medaris, Laws, and Hamilton voted YES. Sims asked to abstain because of possible conflict. Almquist read a letter from the State Highway Division outlining the modifications of approach widths and progress made with property owners as they relate to the Highway 66 widening project. The City Administrator asked that the letter of January 30, of the record. The project and changes were discussed and it was noted that only the Voris property (PaPa Dee's) was left to be neg- otiated. Mayor appointed a subcommittee made up of Councilmembers Phelps, Ragland and Medaris to meet with Box and Alsing to finalize modifications. Laws suggested and Phelps agreed that plans relating to a project such as the widening should be thoroughly reviewed the local officials (City) before confronting property owners with plans, condemnation etc. and that a letter should go to the League of Oregon Cities with such a recommendation. Mayor directed Alm- quist and Box to draw up a letter. It was also noted that Release of Option obligation for the Littman property be noted in record. Laws moved that letter be written stating they have met those con- ditions; Hamilton seconded and on roll call all YES. A memorandmn from City Attorney Salter was read relative to signs which must come down according ~o the Sign Ordinance. Box said that he has sent a certified letter ~iving a period of 30 days for such removal and that those 30 days ~re now up. City Attorney Salter said he would take the matter to civil court. A letter requesting permission to apply for a grant from Oregon State Traffic Safety Commission to cover materials necessary to bring the City's signs up to conform with current standards was read from Director of Public Works Alsing. Ragland moved for approval; Medaris seconded and on roll call, all YES. Almquist read a letter from Department of Justice asking that claims be turned over to them since the State of Oregon is now handling such insurance in a pool situation. The letter was for information only and no action was required. 2/6/79 pg,3 _Eegular Meeting Asblasd City Council 2/6/79 Flcga _lains Ord. and Ded{cation of Streets Bo~[lding/Planning Superv. Traffic Safety Comm. Hospital Board Makeup Withdrawal of Bank Funds U. S. Nat. First National Western Bank Withdrawal of S & L funds Quitclaim Deed PROCLAMATION Phelps & Patterson Sidewalks Liaison Reports Air Quality Nan E. Franklin Public Hearings on two ordinances set for February 20, 197~ 7:30 P.M. A memorandum from Planning Director Box was considered in which he asked to be relieved of the Planning/Building supervision now that the Building Department is in a position to function without super- vision. Laws moved for approval; Phelps seconded. Ragland said he would vote YES and go along with the request but expressed his disappointment with the request. On roll call, all YES. A memorandum from the Traffic Safety Commission recommending estab- lishment of a "no parking" space on North Pioneer Street in front of the walkway to the Heritage Bank and installation of a stop sign on the southwest corner of the Oak Street/Nevada intersection was considered. Laws moved to approve both requests; Hamilton seconded and on roll call, all YES. (Staff to bring back resolution) Phelps requested Traffic Commission look at problems on Indiana/ Woodland Streets. First reading was given an ordinance adding two (2) members to the Ashland Community Hospital Board and deleting restrictions on doctors being members. Hamilton moved for approval; Ragland seconde and on roll call motion passed unanimously. Resolutions were read designating banking depository by designated individuals from First National Bank of Oregon, United States Nat- ional Bank of Oregon and Western Bank. Laws moved to adopt; Ham- ilton seconded and on roll call, all YES. Resolutions were read designating certain individuals authorized to do banking at Equitable Savings & Loan, Jackson County Federal Sav- ings & Loan and Klamath First Federal Savings & Loan. Hamilton moved to adopt; Laws seconded and on roll call, all YES. A Quitclaim Deed relinquishing unnecessary easements in conjunction with minor land partition on east side of Terrace Street, south of Ashland Street was presented. Ragland moved that Mayor & Recorder be authorized to sign; Phelps seconded and on roll call, all YES. Almquist read a proclamation declaring 1979 the "International Year of the Child." A resolution was read setting a public hearing on the proposed in- stallation of sidewalks on Patterson Street from Carol to Phelps, and on Carol Street from Clinton to Patterson for February 2t, 1979 at 7:30 P.M. Laws moved to adopt; Hamilton seconded and motion passed unanimously on roll call vote. Councilman Phelps asked direction and recommended taking an affirma- tive role as it relates to air quality in Ashland and Jackson Count'. and reviewed briefly new criteria and plans for a meeting with Sen- ator Hannon's Committee on Environment and Energy. Mayor called for an Adjourned Meeting on Tuesday, February 13, 1979 to review the entire scope of air quality to develop in ut and recommendations fo~ Phelps to carry to related meetings. The meeting adjourned to an Adjourne eetinf; at 7: .m. on Tu~s- dny, ~ehruary 13, 1~7~ Time of adJ rn~t.'~