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HomeMy WebLinkAbout1979-0703 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL July 3, 1979 ROLL CALL APPROVAL OF MINUTES Meetings of MINUTES OF BOARDS ETC. ASHLAND SANITARY SERVICE REQUEST FOR INCREASE OF FEE GOSPEL CONCERT REQUEST TO CLOSE WINBURN WAY PUBLIC FORUM HISTORIC COMMISSION REVIEW REQUEST-BLDG. PMT. Having led the Pledge of Allegiance, Mayor Gary Prickett called the meeting to order at 7:30 P.M. in the Council Chambers on the above date. Present were Councilmembers Phelps, Laws, Hamilton, Sims and Medaris. Ragland was absent. Sims moved to approve minutes of the Executive Session of June 18 and Regular Meeting of June 19, 1979; Hamilton seconded. Medaris requested the minutes of the regular meeting be corrected on Page 2 to indicate the decision on Benson proposal had been handed down by the Hearings Board instead of the Planning Conmission. Motion to approve minutes as corrected passed unanimously on voice vote. Laws moved to accept minutes of Boards, Commissions & Committees; Phelps seconded and the motion passed unanimously on voice vote. A letter from Ashland Sanitary Service was read requesting a fee increase for service and renewal of franchise to 3/31/q0. The company was commended for its good service and Phelps moved for approval of both requests; Hamilton seconded. Mayor Prickerr asked Wenker & Rigotti if they would service the new garbage receptacle at the bus stop near Hampton Real Estate and they agreed to do so. On roll call, motion passed unanimously. A request from Doyle McFarland, Youth Coordinator of S.D.A. Church was read requesting closure of Winbum Way between 6:00 P.M. and 9:00 P.M. on July 11, 1979 to hold a Gospel Concert by the Heritage Singers USA. In order not to conflict with the Shakespearean plays Medaris moved that closure take place at 6:30 P.M. to 8:30 P.M., and Laws seconded. On roll call motion passed unanimously. Ashland Sanitary Service thanked Council for its consideration and the working relationship. A letter from the Ashland Historic Commission requesting clarifica- tion of the powers and duties of the body was read in relation to the Commission's interest in reviewing plans for building or demoli- tion of buildings in the Historic Interest Area of the City. Rod Reid, Chairman said that the Commission has no power to really stop what people plan to do but they have had some success working as an educational body and in some instances people have changed their plans to what is more appropriate to preserve.or enhance the his- toric significance of building. Reid said you can't expect some- one to change anything after having built it and would like to be in a position to review all building plans or demolition before permits are given so that input could be affected. After some dis- cussion the Mayor said he was not aware of any "Historic District" being officially declared or designated. Reid wondered if the Mayor was not confusing the National Trust. Sims said that during the former Mayor Fries' term that recognition was given the "Railroad District" area and was put on low density, multi-family zoning HISTORIC REVIEW cont. TOLLIVER FINDINGS TID/DOMESTIC WATER LINE on the Comprehensive Plan map. Reid said the Comp Plan does des- ignate the railroad district as the "Historic District". Laws reminded Council that it is a voluntary thing and that the idea was to use "good will" rather than to force people into a set crit- eria. Box said a map could be adopted to use by ordinance.- Reid said he would prefer to go through National Register. Reid said there is no criteria for old houses and that often they are demol- ished before the Historic Commission can review/recommend and suggested any demolition permit be held for such review. Sims recor~nended two steps which would hold permits for 30 days on demolition and one week for other small job building/alteration permits, which would not be going before the Planning Commission. Mayor Prickerr suggested a slow down process until the matter could go to the people for a vote. Sims said the direction the Commiss- ion has been going is a successful and healthy one. Reid said that we are not following LCDC guidelines and that he felt we had an understanding when Richards zone change had been turned down in the historic area where he proposed light industrial use. Medaris suggested that Reid prepare a~ inventory and background of historic structures showing location on map etc. and Reid said he ~uld need work done by funded person through National Trust. Laws moved to accept Box recommendations set forth in memo to include site design and that all property designations be approved by Council which are cited "historical". Hamilton seconded. Sims amended the pro- ' posal to provide for 30 days period for review on demolition a~d one week for small changes; Phelps seconded. On amended motion Sims, Hamilton, Medaris and Phelps voted YES. Laws opposed. Mot%on carried. On Laws' original motion, Phelps, Sims, Medaris, Hamilton and Laws voted YES. Motion carried unanimously and Box was dir- ected to bring back appropriate ordinance and Reid was asked to bring a map outlining area. Phelps moved to adopt Findings of Fact and Order regarding appeal of Planning Action No. 79-40; Hamilton seconded and on roll call, motion passed unanimously. Letters from Lininger, General Contractor, and the City Attorney were read relative to the malfunc~ioning pipeline recently com- pleted. The City Administrator explained the responsi- bility for the problems has been shifted between the City, contractor and engineers along with the pipe company (Beall) and suggested that an attorney be retained who is engineering oriented and who in turn could secure a consultant to establish responsibility. On Mayor's question as to why the problem had not been brought up to Council, Almquist said the .severity of the malfunctions had not been realized and added that Lininger had been attempting to locate the overall problem. Phelps moved to direct Staff to get legal and/or engineer- ing experts; Sims seconded and the motion passed unanimously with all YES on roll call vote. 7/3/79 p. 2 Regular Meet~_n_g Ashland CL'~ty_ Coun.~] ] 7/3/79 P. J FIRE CHIEF'S VEHICLE PLANNING FEE OP~INANCE CONDO CONVERSION ORD. INSURANCE PROGR~I SOSC 1980's PLAN NOTIFICATION WITHIN 200' WINDSOR ST. WIDENING A letter was read from Mayor Prickett recommending that emergency vehicle used by Fire Chief be painted a yellow color so that the public would recognize it as a command car at an emergency. Cost of painting was estimated at $350 and Laws moved for authozization to fund; Medaris seconded and on roll call the motion passed with all YES Public hearing date was set for Jul~ 17, 1979 at 7:30 P.M. in the English Lecture Hall at Ashland Senior High School. A public hearing date was set for July 17, 1979 st 7:30 P.M. in the English Lecuture Hall at Ashland Senior High School to consider the proposed condominium conversion ordinance. A memorandum wa~ read from the Planning Commission outlining recomnendations for promooed ordinance and Planning Director Box asked direction from CoUncil. Laws moved that an ordinance be drawn up in.accordance with recom- mendations set fort~i and that building code and conditional use per- mit part of it be given a years termination date for review at that t~ne; Medaris seconded and on roll call, all YES. After some discussion as to whether insurance should be carried by the State or Singmaster Ins. Agency, Laws moved to accept Director of Finance Nelson's recommendation to keep basic insurance ~ith the State and to discuss excess insurance needs at the next Budget Comm- ittee meeting. Phelps seconded. On roll call, Laws, Phelps, Medaris, and Hamilton voted in favor. Sims opposed and motion carried. A memorandum. with recommendations from a committee made 'up of Council- man Laws, Lois Wenker and Richard Box was read relative to SOSC 1980~s Plan and City's position regarding the proposed plan. Mayor directed the City Administrator to arrange a joint meeting with Don Lewis to present City's views. ,_ ~ ... Costs involved in notification of property owners within 200' of · Site Reviews were presented by Flanner Box who explained that the ordinance calling for such notice has made the process costly and an unnecessary expense to the City. Phelps moved to reconsider policy~ Phelps seconded and on voice vote, all YES. Medaris moved to rescind action taken previously calling for the 200' notification; Phelps seconded and the motion passed unanimously on voice vote. A memorandum was read from Director of Public Works Alsing outlining proposals involved in widening of Windsor Street right of way and recommending expenditure of work to be done by the City as previously committed at a cost of approximately $380. Laws moved to approve recommendations; Phelps seconded and on roll call passed unanimously. 7/3/79 P. 3 Regular~/~.eting Ashland City Council 7/5/79 Pg.4 WINDSOR ST. WIDENING cont. BRINKWORTH WILL WINBURN WAY GREENWAY ACQUISITION YOUTH HOSTEL APPEAL TRAFFIC SAFETY RECOMMENDATIONS MIP ORDINANCE SCHULZE REZONE GEORGE ANNEXATION FINAL MAP TIME LIMITS ESSENTIAL AIR SERVICE A separate issue relative to the need for a complete legal survey was discussed which would invulve some costs for engineering by the City of the Gillespie property and Laws moved to accept Alsing recommenda- tion; Phelps seconded and on roll call passed unanimously. City Attorney Salter reported that the Brinkworth Will which had called for leaving monies to the Parks Department is being contested and recommended that Cottle, Howser, Hampton and Cue be retained to represent City, and that an executive session be called on poss- ible settlement of Will contest. Mayor requested research may have been given City used as right-of-way. of lands involved in Winburn closure which with specific condition that property be The question of placing acquisition of Greenway lands on the ballot of the special eleGtion being called for concerning an initiative petition was considered. Laws urged that since there is still $10,000 in the budget for the purpose of acquisition that we wait till next Spring because of negative turnouts for special elections. Mayor deferred item until next Council meeting to check on matching funds and asked that a resolution be brought to that meeting. Date for public hearing for appeal Planning Conmission's decision to deny Conditional Use Permit for proposed Youth Hostel was set for July 17, 1979 at 7:30 P.M. On Medaris' question as to whether it is legal for Councilman Phelps to appeal decision, Attorney Salter said that it is legal and that he would abstain from voting. A letter was read from the Traffic Safety Conm~ission making certain recommendations and Laws moved that recommendations be approved; Phelps seconded and on roll call motion passed unanimously. Almquist was directed to bring back resolution to next meeting. Second reading by title only was given an ordinance relating to the penalty for minor in possession of alcohol and Hamilton moved to adopt; Sims seconded and on roll call, all YES. Second reading by title only was given an ordinan rezoning property at the Southeast corner of Siskiyou and Normal Avenue and Medaris moved to adopt; Hamilton seconded and on roll call, all YES. Second reading by title only was given an ordinance calling for a public hearing on an annexation and withdrawal from JCFD #5 as applied for by Leslie George. Sims moved for adoption; Laws seconded and the motion carried by unanimous vote. First reading was given an ordinance amending the subdivision title relative to time limits for the submission of a final map. Phelps moved to second reading; Hamilton seconded and motion passed unanimously on roll call vote. A memo was read from Director of Public Works Alsing urging partici- pat~en by City in effort to retain necessary air service for area and a member be designated to be liaison to Air Service Committee. 7/5/79 Pg. ~ Re~ularj~eeting Ashland City Council 7/5/79 P,, 5 AIR SERVICE RESOLUTION Almquist read resolution supporting the retention of essential air ser Vice for the region served by the Medford-Jackson C6unty Airport and Laws moved for adoption; Hamilton seconded and motion passed without opposition on roll call. WIND TURBINE PROJECT Agreement for Wind Turbine was presented and Sims moved that Mayor be authorized to sign; Phelps seconded and on roll call Laws, Phelps, Hamilton and Sims voted YES. Medaris opposed. ADJOURNED Nan k City Recorder The meeting was adjourned at 10:05 P.M. to the next regular meeting at the English Lecture Hall at Ashland Senior High School. Mayor ih