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HomeMy WebLinkAbout1979-0904 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL SEPTEMBER 4, 1979 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING BIKEWAY/SIDEWALK MAINTENANCE The Pledge of Allegiance was lead by Mayor Prickett and the meeting called to order at 7:30 p.m. on the above date in the Council Chambers. Ragland, Medaris, Laws and Hamilton answered roll call, Phelps was absent. Sims arrived a few minutes late. Medaris asked that a clarification be included in paragraph two, page 1, of the Agate Subdivision appeal that the non-partitioned land owners should be required to pay upon development and that the money should be turned over to the subdivider. Ragland moved to approve minutes of August 21, 1979 with clarification. Hamilton seconded and on voice vote motion passed unanimously. Kathy Newcomb, 680 Beach expressed surprise that property owners are responsible for maintenance of the sidewalk in front of their property and felt property owners should have been notified of their responsibility. Newcomb said she was a former member of the Bicycle Committee and felt the present bikepath was not a perfect solution but was preferable to having cyclists on the boulevard. She supported the City taking on part of responsibility of maintenance using State funds received. Mike Altabet, 138 Pioneer St., member of the Jackson County Bicycle Committee, felt the bikepath along Siskiyou Blvd. is inadequate and does not meet state standards. Maintenance of the sidewalk should not be the property owners responsibility said Altabet. Mayor closed public hearing. Ragland expressed concern for the maintenance cost but said funds available are small. Administrator Almquist reported on the bikeway monies and the extent of repairs saying approximately $1787.50 was needed for the repairs in front of six properties. City Attorney Salter said the City could have some liability since the sidewalk was designated a bikepath and there would be no change if the City agreed tO some of the maintenance. Mayor Prickett recommended re-establishing the Bicycle Committee to explore possibilities. Laws asked that the committee come up with a concrete proposal, including cost and alternatives. Sims expressed concern about the safety of a bikepath. Mayor Prickett agreed to bring back names for a Bike Committee to next meeting. Medaris said he felt the City had an obligation to cyclists and property owners and moved the City take action to repair spots that need attention now. Motion died for lack of a second. Laws said until there is a clear policy 9/4/79 Pg. 1 MINUTES OF BOARDS, ETC SOUTHERN OREGON SKYWAY EXTENSION ACCIDENT CLAIM OSFA - DESIGNATING BLDGS. FOR HISTORIC REGISTER PUBLIC FORUM he would move that the City pay on a 50/50 basis for repairs listed in report. Ragland seconded. Sims moved to amend motion that City pay total cost except the repairs for properties owned by Southern Oregon State College and School District #5 which would be shared 50/50. Medaris seconded and on roll call vote, Sims and Medaris yes, Ragland, Laws & Hamilton no, amendment died. Original motion passed with Sims, Ragland, Laws & Hamilton in favor, Medaris opposed. Medaris moved to accept minutes of Commissions, Committes and Boards. Hamilton seconded and motion carried on unanimous voice vote. Almquist read letter requesting a 8 month extention on construction of hangers at the Ashland Airport. Medaris move request be granted, Ragland seconded and motion passed on roll call vote with all in favor. A letter from Lawrence C. Lott asking for medical expenses in connection with an accident on the Siskiyou Blvd. bikeway was read by Almquist and he recommended turning it over to the City's insurance carrier. Ragland so moved and Hamilton seconded. On roll call vote motion passed with an all yes vote. A letter from OSFA was read noting intent to place the Oregon Building and the former First National Bank Building on the Register of Historic sites. Application has already been filed due to a dead line date but can be withdrawn if council is not agreeable said John Evey, OSFA representative. The letter noted that the former bank building had been deeded to the City by OSFA. Ragland questioned if these buildings were not part of the park which had prior approval for the Historic Register and was told they were not part of the park. A short discussion followed on normal procedure and Sims moved to follow the regular procedure and wait for recommendation from the Historic Commission. Ragland seconded and passed unanimously on roll call vote. Kathy Newcomb asked that the re-established Bike Committee work closely with the Traffic Commission and recommended active cyclist be on committee. Ragland suggested bicycles having some type of warning device. Mayor Prickett expressed concern that a warning device could also be confusing. Hamilton related that problems effecting the bikepath have been discussed by the Traffic Committee in the past. It was agreed that the warning device, safety, etc would be addressed when the new committee is appointed. Bush Hayden, owner of Lithia Frosty gave each member of Council a letter concerning the effect closure of Winburn Way had upon his business. The letter was accepted and placed on file. 9/4/79 Pg. 2 UNFINISHED BUSINESS: APPOINTMENT RECONSIDERATION OF CONDOMINIUM PROJECT POLICIES EL TANK HLAND AIRPORT Mayor Prickett reported he had received a copy of Richard Box, Planning Directors resignation effective September 14, 1979. He asked that staff advertise for a replacement and asked that the salary range for that position be distributed to the Council before advertising. Mayor asked for conformation of appointment of Christian Apenes to the Planning Commission for term expiring December 31, 1981o Medaris moved to approve, seconded by Ragland. Motion passed with all in favor on roll call vote. Councilman Laws stated he felt there was some misunder- standing on action Council took concerning condominiums in process being exempt from going through the CUP process again. He asked that there be a clarification since there was a question from Vincent Oredson, who has a project in a C-1 zone, whether he was also included in the exemption. Laws said the intent of his motion (8-21-79) was not to include the Oredson project in the exemption. Mayor Prickett ask for a list of projects exempt from the CUP process, Almquist listed Ashlander, Woodlake, Tudor Heights, Patrick Square & Err Toney project in R-3 zone, Fowler/Wiler, Cota& Smith/Schleining projects in R-1 zone. Laws expressed concern for condominiums in R-3 zone but said he was agreeable with them being in R-1 or commercial and moved that Oredson development not have to go through Planning process. Motion died for lack of second. A short discussion followed on the Planning process and what projects should or should not go through the procedure again. Laws moved that projects that have already went through the CUP process not be charged a second fee when they go through again. Medaris second, passed with all in favor on roll call vote. Almquist reported that a report and recommendation had been received from the Airport Committee regarding installation of an additional underground fuel storage tank for 100 Octane fuel. Almquist said there are currently (2) 2,000 gallon tanks that are being used for 100 Octane fuel. Aircraft needing 80 Octane fuel are going to Medford to buy fuel since it is not provided in Ashland and the City is losing revenue. The tanks have been in for some time and are inadequate so it is the reco~mnendation that a 6,000 gallon tank be installed for 100 Octane fuel and that would free up or~or both of the existing tanks for 80 Octane fuel. Total cost of the project materials would be $2886 and approximately $300 in City labor and equipment for installation of the tank. Staff recommendation is to charge the project to the Airport Improvement part of the Capital Improvement Fund. Almquist reported that bids for culvert relocation were lower than expected and resources are available in the fund at the present from past projects. Also the fixed base operatort has agreed to increase all gasoline by 1¢ 9/4/79 Pg. 3 WEED~ABATEMENT LIQUOR LICENSE ALLEY OPENING AIRPORT MASTER PLAN per gallon and the increase in revenue would be credited back to Capital Improvement Fund. Revenue from increase would be approximately $1300 a year. Ragland moved to approve installation of tank, Medaris second, on roll call all YES. Almquist reported on a recent meeting with the fixed base operator that suggested the idea of going to a 3% figure rather 3¢ per gallon but FBO would not agree unless the City would grant a 10 year lease option for the present lease which expires in 7 years. Almquist said he felt there are items in the lease that need to be changed and it is not the appropriate time to grant an extention. Acting Fire Chief King reported on the weed abatement procedure followed each year by the Fire Department to keep weeds from approaching the problem stage. In response to Councilman Laws, King reported the program was slightly behind schedule this year due largely to personnel loss. Mayor Prickett recommended buying an advertisement in the newspaper each year to remind property owners. Medaris suggested contacting the News Media on writing an article each year. Recorder Franklin presented requests for renewals by Pioneer Food, Angelos Pizza and Rondo Lanes. Chief Lively recommended approval, Laws so moved; seconded by Hamilton, approved on roll call vote. Almquist read a memo from Planning Commission requesting permission for an alley Variance. Alley access is needed to allow a duplex to be built behind an existing residence at 1071 E. Main St. Portion proposed for opening is from Mountain Avenue to subject property. Planning Commission did require that alley behind subject property be paved to City standards and remainder be graded to Public Works standards. Variance passed Planning Commission approval with five conditions met reported Almquist. Hamilton moved to open alley, Laws seconded and motion passed unanimously on roll call vote. Almquist read memo from Ashland Airport Committee re- commending that (1) standard traffic pattern remain at 800 feet above airport ground elevation but aircraft departing southbound be requested to remain on the runway heading until reaching 3000 feet MSL before turning southbound over the City, (2) Council not limit any expansion of the terminal which would preclude growth of administrative or classroom uses, (3) that the sale of jet fuel be allowed for use in turbojet aircraft under 12,500 pounds, (4) rather than the Council adopting a Policy of holding public hearings prior to all future improvements or expansion of facilities or change in policy, that the Airport Committee explain proposed changes or improvements to Council and that Council use its judgment on that particular item in deciding whether 9/4/79 Pg. 4 POWER SUPPLY a public hearing would be desirable. Sims complimented the Airport Committee for looking over the area of conflict and said he had no problem with three of the recommendations but was concerned about the jet fuel sale. Sims related that the Master Plan representative suggested to insure no future jet problems, to have only privately owned jet fuel on premises. Sims concurred with this approach and moved that standard traffic pattern of 800 feet be maintained and 3,000 feet elevation before turning southward over City be adapted as policy, public sales of jet fuel at Airport not be allowed, Laws second. Laws asked for clarification of the 800 foot traffic pattern above airport and the 3,000 foot recommendation before turning south. Alsing explained that traffic pattern is used for touch-and-go or landings and the 3,000 feet was just for aircrafts headed south. Laws also voiced concern allowing private owned jet fuel tanks. Alsing reported some airports do allow it but you get into an area of how do you get the revenue and who controls it and it is a difficult situation. The Committees concern was not for the jet aircraft or serving them but would like to leave the option open to some private owned turbojets based here in order to get the revenue. It could also be noted in pilots hand book that jet fuel was not for sale. After further discussion on jet fuel, Sims withdrew portion of motion concerning sale of jet fuel, requesting Alsing to explore further with Airport Committee, second agreed and motion passed unanimously with all in favor. Administrator Almquist reported on the City's power supply alternatives and also on regional energy legislation passed by the U.S. Senate. After attending a meeting with Bonneville Power Administration customers in Seattle, Almquist said he would be meeting with a consultant the City has hired for a review of Ashland's future energy source alternatives. Almquist said he would meet with R. W. Beck & Associates about the feasibility of restoring the generator at the City reservoir and report back at next meeting. Mayor Prickett voiced concern that he and the City Council had not stayed informed on energy issues, and requested the Mayor and Councilmembers be inform~d0~ coming power meetings and Council representatives and Mayor attend meetings to acquire valuable background knowledge. Sims commented that he felt anxious over negotiations with PP & L over new contract and felt negotiations should get started as soon as possible. Ashland's contract with Pacific Power & Light will expire in February 1982 and before that time, the City will have to renegotiate a new contract with PP & L or find another source, according to Almquist. Almquist said a study session was suggested by Mr. Taylor, R. W. Beck consultant, to give an update to the Council. Discussion followed on steps that must be taken before the City is in line for Bonneville Power. 9/4/79 Pg. 5 BPA/PNNCC ENERGY SURVEY ALLEY VACATION PLANNING FEES STOP SIGN ADJOURNMENT Nan 'E. Franklin City Recorder Almquist asked for Council permission to participate in a joint project with Pacific Northwest Utilities/BPA in a residential survey consisting of 4,000 personal interviews in a four state region. Information gathered will be data base on energy used in residential sector, and data base then can be applied in a new energy conservation program and forecasting future demand for electricity. Laws moved that permission be granted, Hamilton seconded. Motion passed with all yes vote. Second reading by title only was given on ordinance vacating an alley located between Water & Helman Streets, west of Hersey (Fred C. Roberts, petitioner). Ragland moved for adoption; Hamilton seconded and the motion passed unanimously on roll call vote. First reading was given on ordinance revising fees for planning applications to reflect costs of processing. Sims addressed the appeal section saying it concerned people who are effected by the actions taken by others and the council must protect the rights of the individuals. Sims noted that persons not in a privilege position are eliminated from the appeal process when they must pay $200. Sims said he does not think the $200 fee can be justified. Medaris agreed with Sims and moved to table the ordinance until the new Planning Director can review the fee schedule. Sims seconded and motion passed with Sims, Ragland, Medaris and Hamilton voting yes, Laws no. Resolution read designating stop sign on "C" Street at Fourth Street. Sims so moved, Hamilton seconded and on voice vote, all YES. Meeting adjourned at 10:00 p.m. GaPy L.~rickett Mayor 9/4/79 Pg. 6