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Home My WebLink About1978-0418 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL April 18, 1978 ROLL CALL APPROVAL OF MINUTES COMMUNICATIONS, PETITIONS ETCo RUTLEDGE FENCE REQUEST SHAKESPEAREAN CRAFTS FAIR SHAKESPEARE COURTYARD PLANS ASHLAND HILLS COMPLEX BOYDEN ON OSFA ALLEY After leading the Pledge of Allegiance, Mayor Prickett called the meeting to order at 7:30 P,M. on the above date at the English Lecture Hall. Present were Phelps, Drescher, McCannon, Laws and Hamilton. Ragland was absent. Drescher moved that minutes of the regular meeting of April 4, 1978 be approved; Phelps seconded and on voice vote, all YES. Drescher moved that minutes of all Boards, Commissions and Commit- tees be accepted; seconded by Hamilton and passed unanimously on voice vote. City Administrator read a letter from Roger Rutledge of 1037 Hiawatha Place requesting permission to build a fence on property partially owned by the City on a steep bank. Director of Public Works Alsing said he saw no reason for not approving and McCannon moved to allow; seconded by Phelps and on roll call, all YES. Almquist read a request from OSFA for Council to grant waiver of usual license fee by allowing quarterly rate of $5.00 per booth; Phelps so moved; second by McCannon and passed unanimously on roll call vote. A letter was read from OSFA requesting permission to alter the elevation of the brick courtyard behind the former Oregon Hotel to adjust the existing alley to make provisions for access to the new location of Tudor Guild Gift Shop which supports the OSFA scholarship program. A hold harmless agreement was attached signed by General Manager William W. Patton to preclude any suits against the City as a result of any work or problem arising from the alterations. Drescher moved to permit; Phelps sec- onded and on roll call motion passed unanimously. Almquist read a letter from R. C. Cottle representing Ashland Hills Motel in which Cottle pointed out an error on the Compre- hensive Plan where a portion of land had been designated "Highway Conmercial" and was not shown so zoned on the map. Cottle also asked that portion 0f ~e property formerly owned by Kirby, John- son & Neeley be shown as "Highway Commercial" and which annexation is shown by diagram of Comprehensive Plan Change No. 8. Council agreed that errors be corrected on map without having to go into public hearing process. As a property owner within 200 feet of the proposed alley altera- tion by Shakespeare Mrs. Boyden asked why she was not notified of plan. Almquist said the majority of the property is owned by City/Shakespeare and was not aware of Boyden's interest. Mayor Prickerr said that the permission given would not preclude the public hearing process when the alley is dedicated at which time Boyden could speak to the issue. City Attorney Salter said that if the alley is not vacated, it would be Shakespeare's responsi- bility to restore alley should vacation fail in public hearing. 4/18/78 Pg. 1 Regular Meeting Ashland City Council 4/18/78 Pg. 2 RIDINGER REQUEST - UGB OAK KNOLL GOLF COURSE PUBLIC FORUM DAHLIA RESTAURANT REQUEST DANCE LICENSE - ASHLAND P & R BUDGET MEETING CITIZENS BUDGET COMMITTEE IANDURA CORP. PARK IVY LANE WIDTH A letter from Robert Ridinger & Billy Portwood was read in which property owners requested inclusion of some 16 acres into the Urban Growth Boundary for future construction of homes. Dres- chef moved to accept letter and place it on file; Phelps seconded and on roll call, motion passed unanimously. A letter was read from Oak Knoll Golf Course operator Buddy Sulli- van requesting that language be modified in the comprehensive plan as it relates to the Crowson Road Urban Growth Boundary Line so that the line follows the lot line where lot and creek boundary are incompatible. The City Administrator said the letter is to report intention of requesting inclusion of property (74 acres for additional 9 holes to golf course) into Urban Growth Boundary after the comprehensive plan is adopted. Phelps moved to place on file~ Drescher seconded and on roll call, passed unanimously. Laws moved to place liquor license request on agenda; Hamilton seconded and motion passed unanimously on voice vote. Hamilton moved to approve request; Phelps seconded and on voice vote, passed unanimously. Phelps moved to place request for dance-a-thon license waiver on agenda; McCannon seconded and on voice all YES. Phelps moved to approve the request; Drescher seconded and on voice vote, motion passed unanimously. Adoption of the budget was :set for the meeting of May 16, 1978. Planner Box reported that sixteen people have been chosen from all eight areas from the 43 applicants. Drescher moved to place on agenda; Phelps seconded and on voice vote, all YES. McCannon moved to approve recommendations; Phelps seconded and on roll call,"motion passed unanimously. A letter from Ashland Parks & Recreation Commission was read with costs per year for maintenance of a proposed park to be donated by Landura Co. ~hich is developing a low cost housing project. The Mayor asked for raassurance from Parks Director Graef and Commissioner Pinnock that the department can take on the additional costs of time and labor to maintain an additional park when the Parks Commission has been forced to resort to finan- cial assistance from the City to budget current obligations. Both Graef and Pinnock said they felt it could be handled and also that with property costs skyrocketing felt it was good business to accept the gift. Phelps complimented the Commission for taking on the additional responsibility and moved to authorize the Mayor to sign the agreement; Drescher seconded and on roll call, all YES Director of Public Works Alsing reported Ivy Lane had been staked to width of 36' to show what it would look like and recommended a minimum of 32' clearance to provide parking. Drescher move d to accept staff recommendation; Phelps seconded. Drescher moved to amend recommendation calling for 36' if needed; Phelps seconded On roll call~ passed unanimously~ 4/18/78 P~. 2 Regular Meeting Ashland City Council 4/18/78 Pg. 3 PARKS & REC. COMMISSION POSITIONS ORDINANCES, RESOLUTIONS ETC. FILING FEES WATER & SEWER CONNECT FEES COMPREHENSIVE PLAN ORD. First reading by title only Second reading, title only ASHLAND HILLS AGRICULTURAL LANDS DOWN ZONED PROPERTIES A letter from Parks & Recreation Commission was read requesting a resolution be drawn up to allow for certain terms in November election and also requesting a proposed amendment to the City Charter to provide for numbered positions, on the Commission. Drescher moved that Attorney be directed to draw up necessary doc- uments requested; Phelps seconded and on roll call passed without opposition. Second reading by title only of an ordinance amending Title 18 of AMC was given and McCannon moved for adoption. Drescher sec- onded and on roll call, all YES. Second reading by title only was given an ordinance amending Ordinance No, 1954 and Drescher moved for adoption. McCannon seconded and on roll call, all YES. Almquist gave first reading by title only of an ordinance adopt- ing the Comprehensive Plan text and map and including the delinea- tion of the Urban Growth Boundary. Drescher moved to second reading; Phelps seconded and on roli call, all YES. Second reading by title only was given the above ordinance. Dres- cher moved for adoption; seconded by Phelps and on roll call, motion passed without opposition. Planner Richard Box presented a letter from James C. Corbett of 1601 Ashland Street requesting a change of designation from Suburban Residential to Rural Residential due to drafting error where correct topography is not shown on map. Laws moved to place on agenda; Phelps seconded and on voice vote, motion passed unanimously. Laws moved that letter be accepted and placed on file for future amendment to comprehensive plan to allow redesig- nation as requested. Hamilton seconded and on voice vote, passed unanimously, Two letters from Ashland Hills Attorney Cottle dated April 12 and April 13 respectively were read asking for future amendment to Comprehensive Plan to designate a certain portion of Ashland Hills land to be Highway Commercial for necessary construction and it was noted that annexation procedures are still pending. It was also noted that designation of Highway Commercial portion covered in Ordinance No. 1937 had not been shown on current Comprehensive Plan Map. Laws moved that staff bring in corrected ordinance regarding Ashland H~lls; Phelps seconded. Box explalned that it was a crayon error on map which will be corrected. On roll call, passed unanimously. It was announced that County Board of Commissioners will be meet- ing on the final map of the urban growth boundary, service boundaries and monies for down-zoned properties. The meeting will be held on Wednesday, April 26 at 9:30 A.M. 4/18/78 Pg. 3 Regular Meeting Ashland City Council 4/18/78 Pg.4 BELLVIEW SCHOOL LOADING ZONE GUN CLUB LEA~E LABORERS UNION SETTLEMENT IBEW LOCAL #659 AGREEMENT DEPARTMENTAL REPORTS LIAISON REPORTS ADJOURNMENT City Recorder A resolution to establish a loading zone on Tolman Creek Road in front of Bellview School was read and Drescher moved for adoption. Phelps seconded and on roll call, all YES. Drescher moved to authorize Mayor to sign Gun Club Lease; Hamilton seconded and on roll call, all YES, Contract addendum with Laborers Local #1400 relative to wage settlement for ~Y 1978-79 was submitted and Drescher moved to authorize signature by Mayor and Recorder; seconded by Laws and passed unanimously on roll call vote. Drescher moved to authorize Mayor and Recorder to sign agreement with IBEW Local #659~ Laws seconded and the motion passed with- out opposition. McCannon moved to accept Departmental Reports as submitted; Phelps seconded and on roll call, all YES. None The meeting adjour ed at ~~ ~~ n . ~ , · Pr~kett Mayor