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HomeMy WebLinkAbout1978-0502 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 2, 1978 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING COMM~JNITY BLOCK GRANT MINUTES OF BOARDS, COMMISS- IONS & COMMITTEES After leading the Pledge of Allegiance, Mayor Prickett called the meeting to order at 7:30 P.M. on the above date at the Eng- lish Hall. Present were Phelps, McCannon, Laws and Hamilton. Drescher and Ragland arrived at 7:35 P.M. McCannon moved to approve minutes of the executive session and regular meeting of April 18, 1978; Hamilton seconded and the motion passed unanimously on voice vote. Planner Box explained the program set up for housing rehabili- tation, curb and gutter replacement and community center acquisi- tion proposal to be funded for the first year at estimated cost of $598,362; the second year would fund housing rehabilitation, street, storm sewer, water main and sidewalk reconstruction and Neighborhood Center remodel at $592,413 and the third and last year of funding would cover housing rehabilitation, street, storm sewer, water main and sidewalk reconstruction. Box pointed out that if the preapplication request is accepted for funding that the amount funded would be considerably less than requested. Acquisition of the present armory building for rehabilitation was discussed and Parks Commissioner Pinhock reported that the figure submitted is not to be construed as purchase price but an estima- ted figure to work around in the project plan. The public hearing was opened by the Mayor and Cris Hald reported he has been working in the Railroad District doing research in connection with study at Southern Oregon State College and has submitted findings to Historic Commission. Hald expressed an interest in helping in the rehabilitation/restoration of the build- ings and that he has done a lot of the initial work in speaking with many of tbe owners of properties in the area. Hald said he feels the entire district should be dealt with in order to save the area and there was further discussion on how such reconstruc- tion could take place. Hald told of going to Eureka to see the results of a restoration project in that town and said he is in real estate and familiar with a construction company which would be interested and capable of such a project. Box explained that applying for the grant is like submitting a shopping list to H.U.D and said he felt the paper work could be administered in the pro- ceeds of the funding. Hald said that zoning changes might make the area more useable and mentioned developing some of the second floors for housing for the elderly. Ragland suggested that help could be sought from National Trust in San Francisco. On question by Hamilton as to whether Hald would be included in the project, Mayor said possibly after the first year if funding is successful. Phelps moved the Community Block Grant Dreapplication be submitted to H.U.D.;Drescher seconded and on roll call vote, al YES. McCannon moved to accept minutes of Boards, Commissions and Com- mittees as submitted; Ragland seconded and on voice vote, all YES. 5/2/78 Pg. 1 Regular Meeting Ashland City Council 5/2/78 Pg. 2 SAFEWAY TRAFFIC PROPOSAL H & S CONST. REQUEST FOR VACATION OF EASEMENT PUC ON 500 KV ROUTE JACKSON COUNTY F. D. #5 CITIZENS ADV. COMMITTEE MAKEUP (PLAN.) NEWCOMB The City Administrator read a letter from Safeway DroDosin~ to close the Siskiyou westerly entrance temporarily, to redesign and widen southerly Sherman Street driveway and then to cut back the center island on Siskiyou Vlvd. at least 20 feet to allow for a greater left-turn radius at the offset intersection of Shel~nan and Siskiyou. Almquist said that he had spoken with the Safeway representative since receiving the letter and Foglio agreed to close the westerly entrance permanently. Laws moved to author- ize staff to proceed as proposed with driveway being closed perm- anently; Drescher seconded the motion. Laws moved to amend motion with Drescher's approval calling for Safeway to pay half of the cost as agreed to previously. On roll call, passed unanimously. A memorandum from Public Works Director Alsing and a letter from H & S Construction was read requesting vacation of Easement in Sleepy Hollow Sub. (ptn of Lot 1 of Block 3). Staff recommended approval and McCannon so moved; Drescher seconded and on roll call, all YES. A memo from Planner Box and letter from Public Utilities Commiss- ioner with map attached showing a proposed route for a 500 kv line from Malin to Medford which would be located near the T.I.D. irrigation ditch along Grizzly Mountain for several miles. Coun- cil agreed such a proposal would be aesthetically unacceptable, would have impact on proposed airport overlay precluding safety around the airport and would destroy environmental goals of the City. After some discussion Council agreed to go on record immedi- ately as being vehemently against the proposal and recommended the Mayor write to PUC and PP & L and also to call each on the telephone of displeasure. Ragland so moved; Drescher seconded. Mayor asked to be notified when letter is written and that each Council member be invited to check it out before sending it. On roll call vote, motion passed unanimously. Almquist read a letter from Jackson County Fire Dist. No. 5 in which the district disagreed with the offer made by the City to divide assets based on withdrawal of the Oak Knoll Subdivision from the district upon annexation. Almquist said that decision now should appropriately come from the County Board of Commission- ers. Salter agreed saying the matter should now be submitted to the County Commissioners and Ragland so moved; Laws seconded and the motion passed unanimously on roll call vote. A letter was read from Kathy Newcomb concerning balance of the sexes on the newly appointed sixteen member Citizens Planning Advisory Committee. McCannon moved that the letter be accepted and placed on file; Ragland seconded. Planner Box recited process of appointments from applications and pointed out that such a process is not controlled by State statutes which had been New- comb's understanding. Council agreed that balance was correct by application which is from interest and not necessarily related to sex. On roll call, motion passed unanimously. ~/?17~ P~ 9 Regular Meeting Ashland City Council 5/2/78 Pg.~ SELF-HELP REQUEST SOSC SOCCER FESTIVAL NOISE PMT. MUNSON/WHITTLE APPEAL RE: BONDS PUBLIC FORUM BOUNDS VS C of A NOTE FOR SCHEDULE Henry Richmond Croskell Resignation A letter was read from Self-Help Unlimited, Inc., requesting per- mission to perform two projects proposed to provide incomes for youth - to supply and install numerals on doorways of downtown businesses and to paint curb with address numerals in residential areas. Hamilton moved to grant request with provision that the Director of Public Works be contacted for recommendations; McCan- non seconded the motion. The City Administrator said it will be necessary to get a business license for the work. On roll call, all YES. A letter was read from SOSC Soccer Club requesting a noise per- mit for a festival to be held May 20 & 21 at Fuller Field. Chief Hays said there had been no problem as result of last years request and so recommended. McCannon moved to approve request; seconded Hamilton and motion passed unanimously on roll call vote. A letter of appeal by H. Munson and T. E. Whittle and memorandum from staff relative to performance bonds for subdivisions were read. Almquist explained that because of recent experiences a bond has been necessary to protect the City from uncompleted work etc. by subdividers and added that one exception has been made recently where a smaller personal guarantee has been accepted. Almquist said the rule would preclude the months/years the City would lose through Court processes while a project would remain in an unfinished state. Mr. T. E. Whittle explained that the City of Medford has accepted personal bonding and that the sub- contractors are financially solid. Whittle said they are bond- ing for $5,000 per lot and they are worth at least $13,000. A sight draft was discussed wherein the writer could continue to draw interest while it is deposited with the City as surety bond. McCannon moved to deny appeal and direct staff to draw an ordin- ance which would require bonding; Phelps seconded. Mayor recom- mended the question be tabled and City attorney be directed to bring back ordinance. McCannon withdrew motion and Phelps agreed. Salter said he would include cash, bond, sight draft or mortgage. Drescher moved to accept City attorney's recommendations and table Phelps seconded and on roll call vote passed with all YES except for Ragland who abstained. Motion to table carried. Kathy Newcomb asked that Ballot Measure #3 be placed on next agenda for discussion. Mayor so ordered. City Attorney Salter told Mayor and Councilmembers that he would represent them in the lawsuit initiated by Bounds et al. Ragland asked that May 15 at 7:00 P.M. be noted on the weekly schedule to serve as reminder that Henry Richmond (Thousand Friends of Oregon) will be at Taylor Hall, Room 29 and urged attendence at the Southern Oregon State College meeting. Mayor Prickett read a letter of resignation from Planning Com- missioner Croskell and asked for input from members relative to appointment proposals. 5/2/78 Pg.3 Regular Meeting Ashland City Council 5/2/78 Pg. 4 PAVEMENT CUT REQUEST East Main Street SERGEANT POSITION REQUEST URBAN GROWTH BOUNDARY EQUAL PAYMENT PLAN SPECIAL ELECTION - GREENWAY RESOLUTION BALLOTT TITLE RESOLUTION - DEDICATING ALLEY AT SO. PIONEER ST. Nan E ~ Franklin City Recorder A request to cut pavement at Fire Station No. 1 on East Main Street to install new sewer service was submitted and Ragland moved to approve; Drescher seconded and on roll call, all YES. A request from Chief Herb Hays requesting a fiftb Sergeant be authorized in the Police Department was read and considered. Drescher moved for approval; Ragland seconded and on roll call motion passed unanimously. A memorandum from Planner Richard Box was read and Box reviewed details relative to Urban Growth Boundary planning and noted a potential problem with areas of mutual concern to City of Ash- land and County and cited time lag in County's policy as regards planning and used the north interchange as an example. Box said a problem could arise with BCVSA as to authority in interim of adopting firm policies by the County etc. Council, after some discussion, agreed to request that the County Commissioners meet with them in a study session before tbeir next hearing. Mayor recommended deferring action until a meeting with the Commission- ers can be set. Ragland so moved; Drescher seconded and on roll call, passed unanimously. A memorandum from staff and Equal Payment Plan policy was sub- mitted to Council for information only with no action necessary. The City Administrator read a Resolution calling for a special election relative to concept of expenditure of Revenue Sharing funds to be used in acquisition of Ashland Creek Greenway lands and Ragland moved for adoption. Phelps seconded. Laws moved to amend language in ballot title in third sentence to read "PURCHASE OF LAND FOR ASHLAND CREEK GREE~AY", and to replace the word "spending" in the fourth sentence to "using". McCannon seconded. On motion to amend lan~uaRe, all YES on roll call. On the original motion the vote was all YES on roll call. Mayor requested that Resolution be held until after public hear- ing and Laws so moved. Hamilton seconded and the motion passed without opDosition on roll call vote. There being no further business,? the meeting adjourned at 9:35 P.M Mavor ih 5/2/78 Pg. 4