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HomeMy WebLinkAbout1978-0620 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL June 20, 1978 ROLL CALL: APPROVAL OF MINUTES PUBLIC HEARINGS Zone Chg. #55 - Clover Lane & Hwy 66 (Goddard) REAR YARD SETBACK REQ, APPEAL FROM DENIAL OF MLP #353 - SCHULZE Council Chairman McCannon le~ the Pledge of Allegiance and called th meeting to order at 7:30 P.M. in the English Lecture Hall on the above date. Councilmembers Phelps, Drescher, LaWs and Hamilton were present, Mayor Prickett arrived at 7:35 P.M, Hamilton moved to approve minutes of Executive Session and Regular Meeting of June 6, 1978; Phelps seconded and on voice vote, all YES. The Staff Report on the application of Frank Goddard for Zone Change #55 on 3.8 acres located at the southeast corner of High- way 66 and Clover Lane was reviewed by City Administrator Almquist who requested that the'K~port dated May 24~_~_~97~. be made a part of the record as well as summary of conditions imposed and applic- ~nt's findings of fact as submitted. Mayor Prickett opened the public hearing, Marvin Schwab of 565 Allison asked if there had Been a study done to Justify the application by public need and Joyce Goddard said she had'made such findings available to Planning Commission. In the absence of other comment, pro or con, from the audience the Mayor turned the matter over to Council for discussion. Phelps expressed concern for downtown parking and congestion should motor homes come in for shopping and encouraged Goddard to consider proposal to shuttle patrons to downtown area. Drescher agreed with Phelps on the parking problem and suggested that vehicles be lim- ited to one space use. Phelps asked Planner Box if use could be changed should the recreation vehicle facility prove unfeasible, Box said it could be done with conditional use permit. Phelps requested in future applications that findings be submitted to Council on current basis. McCannon moved to approve zone change with conditions as submitted and for adoption of findings of fact; Hamilton seconded and on roll call, motion passed unanimousl'~. A letter from J, Ervin Toney requesting a change in the Zoning Ord- inance relating to rear yard setbacks was read as was a staff report dated May 24, 1978 from the Planning Department. Almquist requested that the Toney letter dated March 15, 1978 and staff ~eport be made part of the record. Mayor opened the public hearing and there was no comment from the audience. Council discussed the proposal and the City Administrator recommended that in cases of buildings with more than one story, the setback should be adjusted accordingly to assure sun exposure and privacy for neighbors. McCannon moved staff be instructed to draft ordinance; seconded by Drescher and passed unanimously on roll call vote. A letter from Manfred Schulze dated May 16, 1978 and Staff Report of May 10, 1978 were reveiwed and City Administrator said it was his understanding that Schulze had a conversation with Winterowd in the Planning Department indicating that he wished to withdraw the request at this time. Almquist said if the matter will be dis- cussed at length he will'read other letters he had received for the hearing, and suggested the item be tabled and that Schulze take the matter back to the Planning Commission for any future action. Almquist also requested that Schulze letter, staff report and letters referred to be made part of the record. Drescher moved to table; Hamilton seconded and the motion passed unanimously on roll call. SUSITNA HEIGHTS APPEAL Almquist read a letter from Davis, Ainsworth & Pinnock represent- ing H & S Construction dated June 1, 1978 and asked that it be made part of the record as well as staff report of May 24, 1978 includ- ing comments pertinent to Planning Commission decision and conditi- ons attached to approval, two of which are being appealed. Winter- owd showed slides of the area and access roads to the proposed dev- elopmentl and explained that staff had made recommendations to the Citizens Planning Advisory Committee and Planning Commission that Strawberry Lane not Be used for access Because of the steep terrain and the 25% slope leading down to Granite Street, Winterowd said that the two key issues have been access and timing and that the area proposed for development is some 1800 feet away from nearest paved road ('Sunnyview) and this condition placedon the approval iS one of two being appealed. Mayor Prickett opened the public hearing and Sidney Ainsworth, representing H & S Construction said it is impossible to expect his client to either pave a City street or control the route people use to get to Susitna Heights. Need for utilities to serve the area was discussed and Ainsworth said that he could agree that an outlay for sewer and water services could be invested hut that he would expect owners to pay for such installation at the cost based on the then current rate to in effect pay interest on outlay of capital improvements. Ainsworth reiterated that his client would be in no position to build a street on property only the City could condemn or have dedicated for purpose of individual development. The fact that subdivisions were approved where streets have not been paved (Phelps-Patterson, etc.,) was pointed out by Ainsworth and it was explained that the work was Being done this summer. Drescher suggested that deeds could include a covenant to enforce access route, Prickett sug- gested to Ainsworth that his client Bancroft the improvements to l,reclude tying up a great deal of money. Prickerr used Thunder- ',ird Heights as an example of "leap-frog" development and suggested he property owners be contacted to survey their interest in paving Strawberry. Laws mentioned the problem of the area being so dis- tant from schools, fire station, police station and other City servj ces and that approval would be precommiting necessary facilities, and for this reason he would have to oppose the development. Earl Showerman said he recently purchased property near the proposed developmentand expressed concern with access problem and ~onstruct- ion traffic. He also said the terrain would make travel ~n the roads hazardous. He asked what would happen on requirement of services, drainage~ storm sewers etc. Lawrence Gastorf of 138 Strawberry opposed the development and wondered what recourse there would be for the dust nuisance etc. caused by such development, Larry Barr reminded Council that the proposal had been turned down twice by the Planning Commission and by Council once. He said there is a myriad of problems and the focus of this evening's dis- cussion is steering away from underlying problems - not the least of which would be the City's help for the developer. John Darling lives across the street from the property in question and said the necessary 1800 feet of road to connect is simple proof that whole plan is out of sequence and should be denied. Arlene Mills of 34 Scenic spoke in opposition Stating the development is out of sequence and said the LCDC goals will not be met and that appeal · . 6/20/78 Pg, 2 SUSITNA HEIGHTS APPEAL cont. MINUTES OF BOARDS, COMMISSIONS ETC. CLOSURE OF WINBURN WAY Siskiyou Chamber Orchestra PAVEMENT CUT REQUEST - 607 Park ACLU REQUEST - PLAZA ISLAND REGIONAL PUBLIC INFO PROGRAM Drug Abuse made on two of the conditions doesn't make sense. Merle WilsoT of 1000 Strawberry Lane said that from Hitt Road to her gate the street has not been dedicated and that Ainsworth was getting signatures for paving. Ainsworth explained the peti- tion was circulated to declare it to be a public road for years. John Darling asked what would prevent persons from parking their automobiles on the road and walking to their home in the subdivision. Andrew Mills expressed opposition saying that if Sunnyview were used the same problem would exist. Mayor closed public hearing and Hamilton moved to deny appeal; Phelps seconded and on roll call, all YES. McCannon moved to accept minutes of Boards, Commissions and Committees; seconded by Phelps and passed unanimously on voic~ vote. Letter from Siskiyou Chamber Orchestra representative was read and the City Administrator recommended closure of Win- burn Way from 10:30.A.M. to 11:30 A,M. on Saturdays from July 1 to July 29 and from August 26 to September 9, 1978 to accommodate the orchestra. Phelps so moved; Laws seconded and on roll call, all YES. A letter requesting permission to cut pavement at 607 Park Street was read by City Administrator Almquist. Drescher moved to approve request. Hamilton seconded. Phelps asked Public Works Director Alsing what could be done to avoid the inevitable depression in the pavement where streets have been cut. Alsing said it is difficult to get contractors back to repair again after cut settles but he could write specifica- tions as condition of cut. Phelps moved to direct staff to draw specifications. Drescher seconded and on roll ca!l, all YES. Phelps moved that policy be placed o~, agenda; Drescher seconded and motion passed unanimously on voice vote. Phelps moved that all paving cuts be repaired according to specifications and that such specs would be appl~able to the cut approved for 607 Park Street. Phelps moved all paving cuts be repaired to specifications; Hamilton seconded and on roll call, all YES. A letter from Jackson County Chapter of ACLU requesting per- mission to display copy of Declaration of Independence and Bill of Rights in Plaza Island from June 30 to July 4, 1978 was read by the City Administrator. McCannon moved to grant approval; Drescher seconded. Laws expressed concern that we would allow displays before we have opportunity to set aside area and controls. On roll call Drescher, Phelps and McCanno~ voted in favor of the motion. Laws and Hamilton opposed. Motion carried. Almquist read a letter from the City of Medford in which fin- ancial support was requested for implementation of a public information program regarding drug and alcohol usage and 6/20/78 Pg. 3 ReRular Meeting Ashland City Council 6/20/78 Pg. DRUG ABUSE PUBLIC INFO. cont. P'~BLIC FORUM SAIF REFUND BONNEVILLE POWER VALLEY VIEW INTERCHANGE DEV. PLANNING COMMISSION APPOINTMENT LIQUOR LICENSE APPLICATION TRAFFIC SAFETY RECOMMENDATIONS SENIOR PROGRAM BOARD RECOMMEND. problems. Drescher moved to accept and place on file; Phelps seconded. On roll calf, all YES. Laws moved to reconsider the Susitna Heights appeal in a continued public hearing at the next Council meeting if this meets with the approval of the property owners; Phelps sec- onded. Laws asked that rights of Council under Subdivision Ordinance be communicated to them before the next meeting. City Attorney Salter said the ordinance can be modified. On roll call vote, the motion passed unanimously. The City Administrator reported a refund received from SAIF in the amount of $33,157 representing a return premium from the $134,000 paid into the fund. Almquist credited Gary Cox as being responsible for the successful safety performance. Almquist submitted a draft of a letter from R. W, Beck & Associates with recommendation from the Electrical Consult- ants that City send relative to future electric power source. Drescher moved that item be placed on agenda; seconded by Laws and passed unanimously on voice vote. McCannon moved t~ send letter with Mayor's signature; Drescher seconded and on voice vote, passed unanimously. Drescher reviewed map and reported on recent meeting of the County Commissioners relative to the moratorium on develop- ment of Valley View Interchange area and said that the Beatty proposal for a horse hotel near DMV on the frontage road had been excluded from the moratorium. Laws said the Commissioners felt that no input by the City meant essenti- ally no opinion so recommended that we direct Plannin~ Dir- ector to prepare a case against the zone change, tha~ we be represented at the meeting and staff and Council sup[Drt recommendation. Phelps so moved; Drescher seconded and the motion passed unanimously on voice vote. Drescher asked the City Administrator to include on next agenda. Jackie Reid was appointed to serve on the Planning Con~nissio term to expire on December 31, 1978. Phelps moved to confir McCannon seconded and on voice vote, all YES. Drescher moved to allow a one day retail beer license for July 4th to American Legion Post 14. Hamilton seconded and on roll call vote McCannon, Hamilton, Drescher and Phelps voted approval. Laws opposed the motion. A memorandum from the Director of Public Works read by Alm- quist related recommendation from Traffic Safety Commission to designate three parking spaces on Eighth Street and three parking spaces on East Main Street for 30 minute park' ing. Hamilton so moved; McCannon seconded and on roll call, all YES. A memorandum was read from Councilman McCannon recommending revision of income limitations as they apply to Taxi and 6/20/78 rg. Regular Meeting Ashland City Council 6/20/78 Pg. 5 SENIOR CITIZENS DISCOUNTS ? BUS PARKING - HARGADINE STREET STATE REVENUE FUNDS PARKING RESTRICTIONS E. MAIN ST. FROM LITHIA TO CALIFORNIA ALLEY VACATION - PIONEER ALLEY VACATION - SCENIC DRIVE and Utility Discount programs requesting consideration of 25% discount if the applicant's income does not exceed Thirty-one hundred forty dollars if single or Forty-one hundred sixty if married. McCannon recommended a 15% discount if the applicants income does not exceed Thirty- seven hundred forty dollars if single or Forty-seven hundred sixty dollars if married. McCannon also asked that such income limitations be increased by Six hundred dollars for each dependent other than the spouse who is living with the applicant for the twelve month period preceding the date of application, It was suggested that a conmittee of two Council members and the Senior Program Director be allowed to grant exceptions to the foregoing income limitations where the circumstances justify such exceptions. It was agreed that unbudgeted portion of cost, if any, could be absorbed without a problem. Mayor advanced to Item #8 of Ordinances, Resolutions and Con- tracts to accommodate citizens interested in bus parking item Sharon Thormahlen represented Hargadine neighborhood and ex- pressed concern that buses be allowed to park on the north side of Hargadine Street from Pioneer to First Streets saying that citizens are concerned for safety, pollution and general nuisance caused by buses idling, spilling diesel and creating noise. Thormahlen said that every house they went to with th petition agreed. Laws moved to table resolution indefinitely and Phelps seconded, Drescher recommended Mayor give the City Administrator authority to mark plaza area for feur buses. Council agreed and on roll call, all YES. Second reading by title only was given an Ordinance electing to receive State revenues and Drescher moved for adoption; Phelps seconded and the motion passed unanimously on roll cal Second reading by title only was given an Ordinance estab- lishing parking restrictions on the southerly side of East Main Street from Lithia Way to California Street. McCannon moved to adopt; Drescher seconded and on roll call, all YES- The City Administrator gave second reading by title only of an Ordinance vacating an alley 10 feet in width located south westerly of and parallel to E. Main, commencing at Pioneer and running 86 feet in a northwesterly direction. Drescher moved for adoption; Phelps seconded and on roll call passed unanimously. Almquist gave second reading by title only of an alley fif- teen feet in width commencing 23.5 feet from the centerline of Scenic Drive and proceeding easterly to a proposed cul-de- sac. Phelps moved for adoption; Drescher seconded and on roll call, all YES. 6/2o/78 Pg. 5 _R,e~utar Meeting Ashland City Council 6/20/78 Pg.! BIKE PATH PARKING RESOLUTION UTILITY DISCOUNTS ORD. TRANSFER OF APPROPRIATIONS RESOLUTION - BUS PARKING CANVASS OF VOTE-Recorder CANVASS OF VOTE-Muni. Judge DEPARTMENTAL REPORTS - MAY Nan ~.~ranklin City Recoder First reading was given an Ordinance adding provisions to Sec. 11. 24,020 of the Ashland Municipal Code relative to prohibition of parking on sidewalks and bike paths. McCannon moved to second reading; Drescher seconded. McCannon commented on presence of horses ocassionally on the bike paths. On roll call vote, motion passed unanimously. First reading was given an Ordinance providing a program of util- ity discounts for senior citizens by amending Ord. ~;1766. McCannon of living statistioc~ 0 recommendedr ordinance be amended to read that the discount/wou apply to pe - sons with an income which does not exceed Thirty-one hundred forty dollars if single, or Forty-one hundred sixty dollars if married; or the discount shall be fifteen percent if applicant's income does not exceed Thirty-seven hundred forty if single or Forty-seven hundred sixty if married. McCannon also asked that such income limitations be increased by Six hundred dollars for each depandent other than spouse who is living with applicant for twelve months pre- ceding date of application. McCannon moved ordinance as amended to second reading; sec6nded by Phelps and passed unanimously on roll call vote. A Resolution transferring appropriations within funds was read and Laws moved for adoption; Drescher seconded and passed unanimously on roll call vote. Tabled indefinitely (see Pg. 5). Mayor Prickett read Canvass of Vote and Proclamation relative to Recorder Position (#51). Drescher moved to confirm; Phelps saconded and on roll call, all YES. Prickett read Canvass of Vote and Proclamation relative to position of Municipal Judge (~;52). Drescher moved to confirm; Phelps seconded and on roll call, passed unanimously. Drescher moved to accept Depar ~ental Reports for the month of May P ~ckett Mayor Meeting adjourned at 10:20 p.m.