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HomeMy WebLinkAbout1978-0905 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 5, 1978 ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS Windsor St. Improve- ments Walnut St. Improve- ments Enma St. Improvements Barbara St. Improvement ZONE CHANGE NO. 53 ANNEXATION NO. 78-1 WITHDRAWAL FROM JCFD #5 Mayor Prickett led the Pledge of Allegiance and called the meeting to order at 7:30 P,M, in the English Lecture Hall on the above date. Councilmembers Drescher, Phelps, McCannon, Laws and Hamilton were present. Ragland was moments late, Mayor requested that minutes of the regular meeting of August 15, 1978 be corrected to read Zone Change No, 53 on page one, pp 4. McCannon moved that minutes of the executive session of August 15, 1978 be a~proved and regular minutes of same date be approved as amended. Ham- ilton seconded and on voice vote, passed unanimously. A petition requesting construction of curb, gutter and paving of Wind- sor Street was presented showing 63.8% of property owners in favor. The Mayor opened the public hearing and there were no comments from the audience for or against. A petition requesting construction of curb, gutter and paving of Walnut Street was presented showing 100% of the property owners in favor. Mayor Prickett opened the public hearing. There were no comments eithe~ in favor or against the proposal and the public hearing was closed. A petition requesting construction of curb, gutter and paving of Emma Street from Roca to Elkader was presented and petition showed 95.77% in favor of improvements. Mayor Prickett opened the public hearing and there were no comments from the audience, either pro or con. The public hearing was closed. A petition requesting construction of curb, gutter and paving of Bar- bara Street from Tolman to Jacquelin was presented showing 69.0% in favor of the project. The Mayor opened the public hearing and since there was no comment either for or against, the hearing was closed, Mayor Prickett directed City Administrator to draw necessary ordinances The City Administrator reviewed a memorandum dated July 14, 1978 from Planning Director Box summarizing Planning Commission and CPAC actions, staff report dated July 12, 1978, a map of the area and asked that Planner Wintero~ present slides of area. Winterowd showed slides of area and reported that CPAC was in favor of providing for Fewer park- ing spaces than planned on the basis it would strength an application for future development. Winterowd said that the Planning Commission was in favor of annexation of entire proDerty requested with the park- ing spaces to remain at the original number planned for, Phelps dir- ected Box to contact DEQ for possible monitoring of the complex. Mayor Prickett opened the public hearing and requested comments from those in opposition to ~he proposal and there was no response. Rich- ard Cottle, representing the applicant spoke in favor of the proposal. Cottle explained the need for additional parking spaces for different functions including need to accon~nodate spectators and players in tenni games and said in order to plan on future development of the land that he would like to see the entire requested area to be annexed at this time. Cottle said the annexation request is made at this meeting in the interest of time etc. as there are plans for development but pre- mature to disclose the nature of those plans at this time. 9/5/78 Pg. 1 R~e,g~ar~Meeting Ashland City Council 9/5/78 Pg. ZONE CHANGE NO. 53 ETC, continued Cottle said as far as DEQ is concerned he would like to incorporate all exhibits and testimony Before the Planning Commission previously to be recorded in this hearing. Cottle said in regard to possibility of air pollution raised by Phelps that the location out near the airport has a breeze generally from 10 to 14 mph and the wind shifts in the evening from a southerly direction to northerly thus eliminating most pollutio~ Cottle said he has talked at length on the subject with pilots who agreed with the characteristicsof the air in that general location. MINUTES OF BOARDS ETC. SISTER CITY DAY STREET CUT REQUEST Littman - Park St. REQUEST TO CUT PAVEMENT GREENMEADOWS WAY PUBLIC FORUM Ash. Hills Compactor Building request LCDC Hearing Toney Travetler's Accom- modations - On question from Phelps as to whether he got opinions other than pilots at the airport, Cottle said he sought opinion of Mr. Huntsinger at Southern Oregon State College who agreed conditions should provide for clean air at location of Ashland Hills, After some discussion as to justification of possible construction of 35 more homes as being needed Drescher moved to amend proposed ordinance to include Tax Lots 500, 600 and southerly 300 ft.; Phelps seconded, On roll call, Drescher, Phelps and Hamilton voted YES, Ragland, Laws and McCannon voted NO. Mayor Prickerr broke the tie by voting YES and the motion failed. Phelps moved to accept minutes of Boards, Commissions and Committees as submitted; Ragland seconded and on voice vote passed unanimously. Laws moved that request by Sister City Committee/Amigo Club to close GuanaJuato Way and for noise permit be approEed; Ragland seconded and motion passed unanimously on roll call vote. McCannon moved to approve request for street cut on Park at Hwy. 66 for water and sewer service. Hamilton seconded and on roll call the motion passed unanimously. Laws moved to approve Hoehner request for pavement cut on Greeomeadows Way for sewer connect; Hamilton seconded and on roll call, all YES. There were no comments from the audience. Almquist reported he had received a request in connection with Ashland Hills and asked that the item be placed on the agenda. Laws moved to place on agenda; Ragland seconded and on roll call, all YES. A drawing of a building to house a "compactor" was presented to be located just off E. Main in the park- ing area and Ragland moved that building be allowed; McCannon seconded and the motion passed unanimously on roll call vote, City Attorney Salter recommended that City be represented at hearing before LCDC relative to BCVSA service in north interchange area as it relates to the Urban Growth Boundary and suggested that he and Planner Box speak on City's behalf. Drescher moved to place on agenda; Phelps seconded and the motion passed without opposition on roll call. Drescher moved for staff intervention at hearing; Phelps seconded and motion passed unanimously on roll call vote. Phelps asked the City Attorney for details on the Toney situation as it relates to rental of housing for traveller's accommodations and was told that Toney had been denied use of homes for overnight occupancy and was g~anted a temporary restraining order for such use. Mayor requested more information for next Council meeting, 9/5/78 Pg. 2 Regut~r Meeting Ashland City Council 9/5/78 P.3 UNFINISHED BUSINESS PICNIC FOR CITY EMP. EXPENSES NEW & MIS. BUSINESS Treatment Plant Access Taxi Franchise/Fees Liquor License Apps. PLANNING DIRECTOR/ BLDG. OFFICIAL APPT. RESPONSIBILITY FOR HOSP- ITAL CARE OF PERSONS IN POLICE CUSTODY PLUMBING INSPECTOR MAYOR'S APPOINTMENTS HOSPITAL BILLS The City Administrator reported estimated cost for first annual City picnic to be between $550 and $600 total. McCannon moved funds be approved; Hamilton seconded and on roll call, passed unanimously. Attorney Carter~s letter was considered and Drescher moved to commence proceedings for specific performance; Phelps seconded and on roll call the motion passed unanimously. Renewal of Taxi Franchise and increase in rate per mile from .70¢ to .90¢ was considered as requested by Ashland Taxi Company. On Mayor's question as to whether the books had been inspected to justify increase Almquist said there has been no investigation. Mayor appointed com~ mittee made up of Almquist, McCannon and Ragland to check company ex- penses etc. and report back to Council at next regular meeting. Applications for liquor license renewals were submitted from Steins, Village Commons and The Underground and McCannon moved for aDproval. Hamilton seconded and on roll call all YES except Drescher who abstainec A letter from Planning Commission Chairman approving Box as Planning Di~ a memorandom from Brian Almquist, City Administrator, was read in which it was recommended that Richard Box be permanent Planning Directo~ and also interim Building Official through January 1, 1979 by which time it is hoped that Bohannan will have his certification as Chief Building official. McCannon moved for approval; Phelps seconded and motion passed unanimously on roll call vote, A memorandum from City Attorney Salter recommending litigation to ascer- tain responsibility of City for custodial care of prisoners was read as was a letter from William G, Purdy representing Rogue Valley Memor- ial Hospital. Salter contended that because the City is enforcing State laws that some of the responsibility (if not all) should be shifted to the State and the decision should be made in the courts. A memorandum from the City Administrator was read recon~nending recruit- ment of a full time Plumbing Inspector at the following salary range: first 6 months 1346, next twelve months 1,427 and thereafter 1,513. The memo said the employe would be able to assist in the structural inspections as the plumbing detail wouldn't require 8 hrs per day. On Mayerrs question as to whsther the plumbing ~nspection could be done and balance of time be spent on weatherization, Almquist explained that a journeyman plumber would probably not be qualified to handle the weatherization job. Mayor requested that cost analysis of the building department be worked up by the Finance Department or costs & fees. Mayor Prickerr appointed R. C, Cuffel and Janine Allen to Citizens Planning Advisory Committee and asked staff to notify of selection. Phelps moved to approve appointment; Hamilton seconded and the motion passed unanimously on roll call vote. Prickerr said he will be readv- ertising to get new names for a broad base of representation by citizen~ City Attorney reiterated what was said during the Public Forum and Ragland moved to follow recommendation and litigate; Drescher seconded and motion passed unanimously on roll call vote. 9/5/78 Pg~ 3 RegUlar Meeting Ashland City Council 9/5/78 P. MC GREW LEASE ASHLAND HILLS OR]]. Rezone Gettling prop. Mayor Prickett requested committee be made up of Councilmembers Phelps, Hamilton, Laws and himself to meet with Mr, McGrew at the earliest possible time. Second reading by title only was given an ordinance rezoning certain property from County RR-5 to City C-1 and Drescher moved to adopt; Ragland seconded and motion passed unanimously. PLANNING HEARINGS BOARD Planning Director Boxes memorandum was read requesting formation of a Hearings Board and the matter was discussed by Council. Almquist gave first reading of an ordinance creating the board since copies were furnished previously to CouncilmemBers according to Charter requir ment, Drescher moved to second reading; Phelps seconded and on roll call, all YES, CPAC & CCI MODIFICATIONS Almquist gave first reading by title only of an ordinance amending various provisions including notice requirements and meeting dates of CPAC and CCI, CCopies had Been provided in advance in accord with City Charter), Phelps moved to second reading; Hagland seconded and motion passed unanimously on roll call vote. ORD - BUILDING CODE First reading was given an ordinance amending various provisions of the Building Code. (Copies furnished in accord with City Charter). Drescher moved to second reading; Phelps seconded and on roll call, all YES. ORD. - TAXI FRANCHISE McCannon suggested that first reading be given the ordinance providing for the franchise of the taxi business and that committee can report before second reading if modification is necessary; Drescher seconded and the motion passed unanimously on roll call vote. RATE INCREASE TAXI CO- Deferred until committee report is submitted. PROCLAMATION Mayor Prickett proclaimed Saturday, September 16, 1978 as "Sister City Day in Ashland." Drescher moved to approve proclamation; Ragland seconded and on voice vote, motion passed unanimously. DEQ CONSENT AGREEMENT Drescher moved to authorize Mayor to sign stipulated consent agreement; Ragland seconded and motion passed dnanimously on ro~ call vote. Nan Franklin ~ r~cket City Recorder Mayor 9/5/78 Pg. 4