Loading...
HomeMy WebLinkAbout1977-0517 REG MINMINUTES OF THE REGUIAR MEETING ASHLAND CITY COUNCIL May 17, 1977 PLEDGE OF ALLEGIANCE & ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING Revenue Sharing Annual Budget Mayor Prickett led the Pledge of Allegiance and called the meetin~ to order at 7:30 P.M., on the above date in the Council Chambers. Present were Councilmembers Phelps, McCannon, Hamilton, Ragland, and Laws. Drescher arrived a few moments late. McCannon moved to approve minutes of the regular meeting of May 3~ 1977 and adjourned meeting of ~y 10, 1977; Ragland seconded and motion passed unanimously on voice vote. Finance Director Nelson reviewed his memorandum saying that inforr ation had been received from the Office of Revenue Sharing saying that $250,795 would be forthcoming during 1977-78 which is about $32,795 more than had been budgeted in revenue sharing and reques~ ed that authority be given to add $26,900 to the R.S. Operating Contingency. Nelson suggested that the remaining amount of $5895 could remain in unappropriated balance. The public hearing was opened by the Mayor, and there being no connnent from the audience. .turned the discussion to Council. After some discussion, McCanno~ moved to adopt budget for revenue sharing funds as amended; nres- cher seconded and on roll call, motion passed unanimously. Prickett opened the public hearing on adoption of the annual bud- get for Fiscal Ycar ]977-78. Finance Director Nelson reported LCDC had cut the entire $10,805 capital improvements plan out of the grant, plus an additional $3,289 which was Dart of an across- the-board reduction of all requests. He suggested that the $10,805 could be offset by a transfer from the unappropriated por-- tion of the Capital Improvements Fund, and the S3,289 could be covered by an increase in the telephone franchise estimate Councilmsn Ragland asked Planner Himes how much of the pls .ning Being done as specified by LCDC that we may not have intex .st in for the City. Laws said that LCDC could enforce certain require- ments whether they fund them or not. Ragland said it was his understanding that they would pay for what they wanted. H]mes said that probably more research went into the plan than ~ould ha~ been necessary otherwise. Almquist explained that the capital improvement part of the plan is not being funded because it is not one of their requirements and therefore the legislature would not agree to it. Laws reported on the HuFan Resource budget sa~ing that he is stil anticipates that funding will be forthcoming from the County and that he has made certain information in the form of $ procedure manual available to them and Milt Nelson seemed hopeful on fundin Almquist reported that Area Agency on Aging granted $6,300, the County $5,700 and Soroptomists $1,000 - and added that we arc no~ certain of the $5,700 from the County as yet. Mayor Prickett f~] that the County Was being rather demsnding by requesting certsz~n things of the C~ty when its contribution is small compared to tb~ ~otal aggregate amount of funds granted by various entities. AIm quist said he concurs with Neison's recommendation that those expenditures covered be taken from capital improvement fund. 5/17/77 !~E. Regular Meeting Ashland City Council 5/17/77 Budget Adoption continued Budget Adoption cont. MINUTES OF BOARDS, COMMISSIONS WINBURN CLOSURE RESIGNATION OF SALLY WHITE Historic Commission ASHLAND CO~IU~'ITY HEALTH EMERICK STREET ALLEY NeIson requested authorization to amend salaries in budget if resolution approved later in meeting. Mc~annon moved that budget be approved with recommended changes; Phelps seconded, and on roll call motion passed unanimously. Ragland moved to accept minutes of boards, commissions and com- mittees as submitted. Laws seconded and on voice vote, all YES. Alm~uist read a letter from Phoenix High School requesting closure of Winburn Way on Sunday, June 5, 1977 for graduation ceremonies. McCannon moved to approve; Drescher seconded. On Mayor's question Chief of Pclice Hays said there would Be no problem. On roll call motion passed unanimously. A letter of resignation from the HistOric Commission was received from Sally White. It was received with regrets and the Mayor directed the City Administrator to advertise vacancy. City Administrator Almquist read a letter from the Ashland Commun- ity Health Clinic and asked Coordinator Maryanne Grove to elabor- ate. Grove explained that the majority of funding by Jackson County is taking care of the maintenance of the clinic and asked that the City lift the restriction which stipulates that the use of the clinic be restricted to residents of Ashland. Grove ex- plained that the County requires the broader use of the clinic by County residents to justify their contribution. On Laws question as to what percentage of clientele comes from out of town, Grove guessed at about 25%. Mayor Prickett asked how much the clinic gets from the City and was told $7,200 and took exception the County's requirements based on funding of $2,000 for operating costs. Prickett requested that Grove keep accurate and detailed records of participants in the health clinic to be submitted to the Budget Committee when hearings begin for the next fiscal year~ Carroll Corliss reiterated a point he had made two weeks ago rega ing County monies saying that the County is using O & C and reven sharing funds and the City should make a request for funding base~ on percentage of population and added that he would like to see what Grants Pass is doing on county funding. Drescher suggested that Human Resources be appointed to go to County and report to Budget Committee. Phelps moved to take restriction off the c!ini seconded by Hamilton and passed unanimously on voice vote. A letter from B. D. Greene requesting opening of a dedicated alle from Emerick Street westerly a distance of 212 feet was read by Almquist. Greene explained that there was no opposition on the part of owners of tax lots 1500, 1600 and 1700 but tbat the owner (Smith) of tax lot 1800 had part of the alley fenced off for a garden. Greene told of plans for construction of an apartment building and desire to have parking for the complex on the rear c the property. Drescher moved for a public hearing and uotificati of adjoining property owners. Rag]and seconded, but motion was defeated on roll call vote with Drescher and Ragland in favor and Phelps, McCannon, Laws & Hamilton opposed. McCannon moved to oD! alley as requested; seconded by Phelps. On roll call vote. Rag- land, McCannon, Phelps, Hamilton & Laws voted YES. Drescher opposed. 5/17/77 Pg. 2 CRAFTS FAIRE REQUEST A letter from Ashland Crafts Association requesting parking res- trictions, noise permit and temporary business license for a fair to be held in Lithia Park on August 13 & 14 was read by Almquist. Almquist said that staff recommended approval of ~emporary licens for $5.00 per both. On question as to parking and noise being a problem, Chief Hays said he thought not. Laws moved to approve; Ragland seconded and on roll call, allYES. PUBLIC YORUM Greernneadows Way Tolman Creek Road Mistletoe Road Elkader Garage UNFINISHED BUSINESS City Recorder McCannon said he had complaints of trucks using Greenmeadows Way and that the constant use by contractors has created a fine coat- ing on the street which he felt should be flushed Alsing said he was aware of it and would flush it should it get wors! McCannon asked what, if any, plans there are for paving Tolman Creek Road. Alsing said the m~tter has been brought to Council oL at least three ocassions and that the County has been contacted t do the paving and that the property owners would be asked to pro- vide storm drains etc. and that they rose up sgainst the proposal and made it clear that they wanted the area to stay rural and as a result the proposal was dropped with a promise not to be con- cerned ~bcut improvements on Tolman Creek Road. Alsing mentioned that there are some chuckholes near the railroad tracks and that this section could be repaired without too much expense but it would entail more than filling chuckholes. McCannon wondered if the truckers responsible for some of the disrepair might be asked to contribute funds for work. Carroll Corliss noted that the bus route proposed will also use Tolman Creek Road. Alsing said the County will participate should we bring the road up to full stand ards but was sure the property owners would stand in their positi of leaving it the way it is regardless of pressure from property ~;ners on the North side of the boulevard on TCR. Mayor Prickerr requested that Traffic Commission look at Mistleto because of horses and children using the Wrangler's area. Phelps said he is concerned about Walker Avenue by the Jr. High School and its need of paving. Alsing reported that a petition is now out for such improvement.and that it is on the FAUS system. Prickerr requested that the matter of the Elkader garage be broug brought back to Council for final decision relative to denial of variance and suggested it be placed on next agenda. Council agree McCannon expressed concern that the Recorder position has been elective and since it is an administrative position and requires many and varied qualifications, that it should be appointive and not elective which could mean the only qualification need be residency and should a person be elected and then not be of the ca]ibre necessary, or be uncooperative, there would be little the City could do about it. McCannon moved that the City Attorney draw up necessary form for election at next Primary in May, 1978 in order to become effective before election in November of 1978, and that it should include salary set by Council; Ragland seconde 5/17/77 Pg. 3 R~gular Meeting Ash]and City Council DILlIll fg. 4 CITY RECORDER cont. NEW & MISC. BUSINESS Street Cutting Request Curtailment Plan Position Reclassification Attact~nent "A" Planning Commission Memo re: Ashland Hills Council/PC Joint Meeting on Comprehensive Plan St. Improvement Dist. 43 Laws said that he would vote on the motion but that he would like to see the present Recorder draw up a list of all responsibilitie and duties of the office, especially as relates to state lawin order to qualify an applicant. McCannon said that most cities over 5,000 population and all cities over 10,000 are appointed. Mayor Prickett brought up the letter received from the League of Women Voters offering no opinion on the issue at this time. Recorder Butler read a letter he had received from Connie Battail who recalled thst consideration was given selection of Recorder and mentioned the function as "watchdog" by the Recorder being considered but not felt to be'oven~he]ming need in light of audit requirements. Butler suggested that' if:" process goes to election he would suggest that added to that ballot might be a change in bidding procedures and salary raise for Mayor and Council, adding that salary has not been adjusted in thirty years On roll call vote the motion passed unanimously. Almqu~st read a request for street cutting at Ashland & Beach Sts from, California Pacific Utilities Company for cathodic protection of their lines. McCannon questioned the procedure necessitating the street cutting and Alsing explained that this is something they are required to do to all existing lines but in the future the .treatment will be done during instsllation. McCannon moved to approve request; Laws seconded and motion passed unanimously on roll call vote. City Administrator Almquist presented a Curtailment Plan similar to that being used by Etgene Water & Electric Board and asked tb~ Mayor and Council make recommendations on the plan and suggested an adjourned meeting on May 31, 1977 at 7:00 P.M. Council agreed and Prickett said he would adjourn to adjourned meeting. A memorandum from the Director of Finance was read and Nelson explained that the reclassification proposal would save the City $1,700 a year and make the position of Clerk III more compatible with the department when a supervisory accountant is hired in January. Drescher moved for approval; McCannon seconded and mot! passed unanimously on roll call vote. A memorandum was read from the Planning Commission requesting Council action on Ashland Hills and Almquist recommended a public hearing be set for June 21, 1977 at 7:30 P.M. Mayor Prickett set the hearing for that date. A memorandum requesting a joint meeting with Planning Commission was read and May 31, 1977 at 7:30 was set for the meeting to con- sider the Comprehensive Plan and any other ~tems at that time. Second resding was given an ordinance authorizing the issuance City Improvement Bonds for Street Improvement District No. 43 title only) and McCannon moved for its adoption; Ragland secondec and the motion passed unanimously on roll call vote. 5/17/77 P~, Ordinances etc. cent. Sherman & Siskiyou Parking Prohibition Rezoning Broo~field Prop. Res. Transferring Funds Resolutions Designating Banks Resolution on Safe Dep. Box Resolution - Salary Sch. Supervisory & Management Memorandum of Understanding Ashland Employes Assn. Bodilly Contract Extension Almquist gave second reading by title only of an ordinance prohib- iting parking on the City right-of-way, in the area of Sherman Street and Siskiyou Blvd. Ragland moved for adoption; Laws seconded and on roll call, all YES. The City Administrator gave second reading by title only of an ordinance rezoning property on Strawberry Lane from R-F:B200 to R-i:B-10 and McCannon moved to adcpt; second by Drescher and passed without opposition on roll call vote. A memorandum from Director of Finance Nelson was read by Almquist who .explained that the insurance item was as presented when Kenn- edy (agent-of-record) was present at the meeting. Nelson said th~ he hoped to have a more comprehensive policy on July 15. Other items in the memorandum were discussed and the Resolution was reac Hamilton moved to adopt; second by McCannon and passed unauimousll on roll call vote. Resolutions were read designating banking depositary and City Officers authorized to withdraw money therefrom for First Natlena Bank; U. S. National Bank of Oregon; Crater National Bank; Jackso County Federal Savings & Loan and Equitable Savings and Loan Assn Drescher moved to adopt Resolution designating First Nat'l Bank, seconded by Ragland and passed unanimously on roll call vote. Laws moved to adept Resolution designating U. S. National ~ank; Ragland seconded and on roll call motion passed with all YES. Ragland moved to adopt Resolution designating Crater National Ban second by Hamilton and passed without opposition on roll call vet Ragland moved to adopt Resolution designating Jackson County Fade al; second by Drescher and all YES on roll call vote. Ragland moved to adopt Resolution designating Equitable; Phelps seaended and on roll call, mot/on to adopt passed unanimously. A resolution was read designating First National Bank of Oregon as Custodian of Safe Deposit Box. Ragland moved to adopt; Hamil- ton seconded and on roll call, all YES. A resolution was read setting forth a salary schedule for super- visory and management employes for Fiscal Year 1977-78 and McCann on moved to adopt; seconded by Ragland and passed unanimously on roll call vote. A memorandum of understanding between the City of Ashland and the Employes Association was read setting forth wages & benefits etc. Law moved to authorize signature of Mayor and Ragland seconded. On roll call, all YES. City Administrator Almquist read an adden um to contractural serv ces extending contract with John W. B0dilly to June 30, 1978 and increasing compensation effective July 1, 1977. McCannon moved authorize signature of Mayor and Recorder; Hamilton seconded and on voice vote, all YES, 5/17/77 Pg. 5 Regular Meeting Ashlard C~ty Council 5/17/77 Pg. 6 Kneebone Drive Departmental Reports Adjournment Recorder Mayor requested that matter of Kneebone Drive (name) be placed on ne~t agenda. Ragland moved to accept Department Reports and place on file; McCannon seconded and on voice vote, all YES. Ragland moved to adjourned meeting at 7:00 P.M. on May 31, 1977; Drescher seconded and passed unanimously on voice vote. Meeting adjourned at 9:40 P.M. 5/17/77 Pg, 6