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HomeMy WebLinkAbout1977-0607 REG MINROLL CALL APPROVAL OF MINUTES PUBLIC ttEARING Oak Knoll Annexation MINUTES OF BOARDS, CO~I- ISSIONS & CO}~ITTEES ORECON STATE HIGHWAY DEPT, GREEN' SPRINGS HIGI~TAY AGATE CAB RATE INCREASE MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 7, 1977 Having led the Pledge of Allegiance, Mayor Prickett called the meeting to order at 7:30 P.M., on the above date in the Council Chambers. Present were Councilmembers Phelps, McCannon and Laws. Hamilton arriv ed at 7:35 P.M. Ragland and Drescher were absent. McCannon Foved to approve minutes of adjourned meeting of May 31, 1977 Phelps seconded and on voice vote motion passed unanimously. City Administrator Almqujst reviewed the revised Tax and Service Cost Analysis of preFosed annexation of Oak Knoll Area and outlined servic~ available to residents and general benefits as result of annezation. Mayor Prickett opened the public hearing and asked for comments from those opposing proposed annexation. No one spoke in opposition. Otto Frohnmayer, representing B & G Properties (principal owners), sa~ they would pay for withdrawalfrom Jackson County Fire Dist. No. 5 so as not to have to collect from each property owner individually. Gee Si~c of 742 Twin Pines Circle spoke in support and asked whether the present developed section will continue to be served b~ PP&L as the original and cnly part not served by City in the future and was told by Prickett that it would depend on PP&L and wbile at one time servic was sold on depreciated value, there is a question now as to cost be5 some 5.5%. Laws agreed that being surrounded by city-served residenc would not be desira~!e~ Frohnmaycr as~ure~ Ce~mc~] that deve!op~nent would be according to standards of subdivisj.on codes. Laws he had beard expressions of concern as to providing open space lands in the development and was told by Frohnmayer that a planned unit day elopment is being considered and that they would be going throDgb ing and Site Review. McCannon stated he was pleased that Oak Knoll was finally becoming a part of t'~e City as he felt it a part all alan McCannon moved for approval; Phe ps seconded and on roll call, all Law~ moved to accept minutes of Boards, Commissions and Co~a~n~tt~e~ a~ submitted; McCannon seconded and motion passed nna~mously on w~ vote. A letter was read from 0SHD and A]mquist reported that the Dep~rtmen~ had denied the landscaped corridor design as submitted and ag~ea~ to tb~n. Prickett said he hoped that we would convey our bitter pointsent by telephone and letter explaining the importance of aesthc tics to the City especially on main access to and from the town. L~ felt that more than disappointment should be communicated and that appearance is ~mportant to the point where the State should be aghad to postpone the project or the City should consider assisting in the funding to attain the desired results. Prickett directed Al~quist write a letter strongly objecting and also to call immediately to relate Council~s feelings on the matter. A letter requesting fare increase was read from Agate Taxi C~mpany. McCannon agreed on necessity for increase and asked that the cab pany increase ~ts discount for sen~or citizens by 10C and that consider increasing City's shsre by 20¢. McCannon reported that about 100 senior c~ tizens are taking advantage of the taxi and if extra tickets cculd be made available to those using them more 6/7/77 Pe[~e ! AGAT~ CAB INCPdEASE cont. CPU STREET CUT REQUEST PC WRIG!tT'S RESIGNATION PUBLIC FORUM Merchant Police License Horses in downtown dist. Private parking HISTORIC COMMISSION APPT. GARAGE PROBLEM ROCA & ELK- ~DER and said that Janet Mayo would use discretion in their disbursement. The income level qualifying the seniors was discussed and McCannon requested the level be increased by $300 making it $3,700 for single~ and $4,300 for married couples. McCannon moved that Agate Cab reque~ be approved; Laws seconded ~nd on roll call, all YES. McCannon movie that 20¢ increase he effective for City share on July 1, 1977 and nor tickets be made available immediately; Laws seconded and on roll cal] passed unanimously. A letter was read from California Pacific Utilities Company requestir a street cutting on the North side of Church Street to repair leaky gas service. On Almquist's question as to whether a list could be prepared for all anticipated cuttings, CPU representative Eugene Cla~ said they would make information available. Laws moved that cut be allowed; McCannon seconded and on roll call, passed unanimously. A letter of resignation was read from Planning Cormnissioner Wright. Prickett directed the City Administrator to send a letter of apprecl tion for Wright's dedicated service. A request for licensing of mercbant police by Leon W. Turner (DBA Stz wide Securities) was brought up having been received ].ate. Chief Ha recommended approval. Laws moved item be placed on agenda; McCannon seconded and on voice vote, all YES. On question as to whether fire- arms would be used, Chief Hays said that if they are the departme~t will check applicants out. McCannon moved to approve; Laws seconded and on voice vote, all YES. McCannon said he has had calls relative to horses in downtown area resultant refuse and can understand the complaints. He asked ]i scm type of ordinance m~ght be considered to preclude the use of s~de~sl] and streets in downtown area. Phelps said he has heard compla.'nts on use of private parking by patrons of various downtown restaurants and wondered if parking must be provided by downtown businesses. Planner Himes said that downtoner businesses have no parking requirements. Mayor Prickett appointed Mrs. Margaret Fitzgerald to take the place of Sally White, who resigned, on the Historic Commission to complete the term to December 1978. McCannon moved confirm Laws seconde~ on voice vote, passed unanimously. Mayor Prickett reviewed garage issue where a variance on set-hack been denied by Council and requested further action on the d~spos~]. of the existing structure. Clark Snider wbc was in the audience a letter supporting the moving of the garage to a location on rear lot and said the existing garage juts out beyond the visual cleara?~' required by the City and also claimed the surrounding property vali! will decrease should the garage remain, including the site it is On McCannon's question as to legal ramifications, Salter said injunction could be obtained to move the part of the strlleture which intrudes on set-back but adoled that it is impossible to pred~e~" people may do. The Mayor wondered if some agreement with the parti~ could be reached. Salter suggested a committee be appointed. Maya' Prickett appointed a committee m.~de up of himself, A]mqui.st and Ph~i to chair the committee. 6/7/7~ _Regul~r~ Meeting Ashland C_].tv Coul~ci] t'/i_=~!_~__!. JUDGE PRO TEM RESIGNATION CABLE TV REPORT P & R FINANCIAL COMmeNTARY FINANCIAL COMMENTARY TRAFFIC SAFETY CO~MISSION RECOMMENDATIONS Mayor Prickett reported the resignation of Richard Cottle who has beeL acting Judge Pro Tem and appointed Tom Howser for the position. McCannon moved to confirm second by Laws and passed unanimously on voice vote. Postponed. Parks & Recreation Financial Commentary by Director of Finance for period ending April 30, 1977 was accepted as submitted with no Action necessary. Financial Co~nentary submitted by Director of Finance Nelson for per~ period ending April 30, 1977 was accepted with no action necessary. A memorandum from the Traffic Safety Commission was received making certain recommendations and Chairman Namilton was asked to report on parking. Hamilton reported that a public bearing had been held on June 1 as a result of a petition by merchants on the plaza seeking a solution of the parking problem on Winburn Way and the Commission voted to reconmend that the five spaces in front of Hillah Temple an~ first tventy spaces on the park side of Winburn be held to two hour parking between June 11 and September 17 from 8:30 A.M. to 8:00 p.IIi. Hamilton cited the problem as serious to the senior citizens who ask~ that ccnsideration be given to those who use the Senior Center who a~ elderly and not able to walk far, especially in bad weather. Troy Reynclds of P~rrine's represented the merchants along with D~D of Parkview and said the principal problem as he sees it ls~the use of the parking spaces by City employes on an all-day basis and ga~d there is a need for turnover every t~o hours at least on the first twenty spaces. Reynolds suggested bumper stickers for the senior citizens and suggested that City employes use the City parking the City-owned lot on the other side of Lithia Frosty or the lot at the end of Water Street. The M~yor asked. Hamilton if acquisition b7 the: City for property for downtown parking had been discussed and said it had not. Prickett said that to enforce parking restrictions would simply be moving the problem to another area. On question fro' McCannen as to availability of lot next to the Parks building~ said it is owned by Mrs. Purdy who owns the Parkv~ew Apartments and provides the space for her tenants. It was suggested that the City pave the lot next to Frosty for additional parking as was recommende by the Traffic Safety Commission and that the Shakespeare Festival owned property (Newbry site)be graded for parking until sucb time as that location is developed for other use. Almquist read a letter from Shakespearean Festival and John Evey from the audience to support the recommendations in the letter and strongly urged that 4-hour time be implemented with double or trip]~ marking for turn-time and that parking system be monitored for a looking toward a long term solution. Prickett suggested that the a:~ owned by the City next to Frosty be paved for City employees and Traffic Committee recommendations be accepted by starting to pave and s~ipeLithia (Winburn Way) with 40 spaces at 4-h~ufs 20 for 2-hours; and that employes of the City be urged to usa Water Street parking and that area be designated by signing. reccmmendation was elimination of buses next to Frosty in new City lot. 6/7/77 Pg. ~ Re~ula~ Meeting Ashland Ci~ty Council 6/7/77 WINBURN PARKING cant. NORTH MAIN BIKEWAY REPORT TOLMAN CREEK ROAD Laws moved that Mayor's and Traffic Commission's recommendations be implemented by making first twenty spaces on Winburn 2-hour parking and next forty double striped for 4-hour parking and the first five on the opposite of the street Be made 2-hour and that Staff direct City employes to move over to the Water Street location for all day parking. Phelps seconded and asked that implementation monitoring be included in motion (Council agreed). Alsing reminded Council that the effort to ~mplement by signing would have to wait on the signs an cautioned that delivery time could not be anticipated shortly. AIm- quist said there are no patrolmen working between 6:00 P.M. & 8:00 P. making that impractical for two hr. parking. On roll call, all YES. Alsing reported that money has been contributed by the Highway D~vis- ion to start bikew~y from Laurel to railroad overhead out North Main and the City can do that work and matching money is in Bikeway fund in Capital Improvements. Laws moved to proceed with bikepath; secan~ by McCannon and motion passed unanimously on roll call vote. Alsing reported that to put good thick surface of paving on Tolman Ck Road to Mistletoe will cost $800 and cautioned that this project shol~ not set a precedent. McCannon moved to proceed; Laws seconded and oL roll call motion passed without opposition. REDESIGNATION OF T.I.D. ASHLAND HILLS 0RDINJ~CE Annexation Public Hearing ORDINANCE TO LEVY TAXES Almquist reported tbat he, Alslng and Fallon met with the Bureau of Reclamation in Boise to request that Ashland's T.I.D. aliacarrion be redesignated from Irrigation to Municipal and Industrial purpoges ant explained the costs involved should water be delivered after irrigatl season based on additional cost~ to T.I.D. for year-around process. Almquist said that a preapplica~'ion bad been submitted te tbe Econcm~ Development Administration for ~unding of pipe, p~s aad other mat~ ials for transmission lines and that he hoped to hear from EDA i~vit the City to submit an application and recommended that a special tion be called for July 12, 1978 seeking support by the voters on ject and that Council authorize a bond issue for total amount of prz ject in the amount of $590,000 and if 20% is funded then we x~ou!d sell lesser amount of bonds. McCannon moved to instruct Staff to draw necessary papers for project costs ef $590,000; Laws seconded an~ on roll call, all YES. City Administrator Almquist gave second reading by title only of a~n Ordinance setting a public hearing on the annexation of land north c Hwy. 66 and west of E. Ma~n Street. McCannon moved for adoptio~ Laws seconded and the motion passed unanimously on roll call vote. First reading was given an Ordinance levying taxes for fiscal. year 1977-78 and Laws moved to second reading; seconded by McCannon and on roll call, all YES. BUDGET ADOPTION ORDINANCE City Administrator Almquist gave first reading of an Ordinance BUDGE1 ORDINANCE ccnt. ing the annual budget and making appropriations for fiscal year 77-78. McCannon moved to second reading; Hamilton seconded and the motion passed unanimously on roll call vote. RESOLUTION - ASHLAND HLS PUBLIC HEARING DATE A Resolution was read setting a date for a pnblic hearing on the ~thdrawal of certain real property from Jackson County Fire Dist. 5 and directing publication of notices as required by ORS 222.524. Laws moved for adoption; McCannon seconded and on roll call, all YES. CITY RECORDER RESOLUTION A Resolution w~s read calling for a special election to be held on May 26, 1978 and providing for the submission af said election to the legal voters of said City, a proposed act of municipal legislation amenZing the Charter of said City to remove the City Recorder from being an elective officer, to be an officer appointed by the Mayor with confirmation by the Council. McCannon moved for adoption; La~cs seconded and on roll call, all YES. WRIGHTS CREEK DRIVE A ResGlution of the City of Ashland renaming a portion of Grandvlew Drive from Wimer Street, straigb~ southerly, as Wrights Creek Drive was read by Almquist and Hamilton made a motion to adopt; second by Laws and passed unanimously on roll call vote. CITY RECORDER APSENCE ADJOtlRNMENT ADJOURNMENT Meeting adjourned at Nan E. Franklin Recorder Mayor Prickett said something official needs to be done to suthoriza Finance Director to take Recorders place in case of absences and vacations. Laws moved to place on agenda; second By McCannon and passed witbout opposition on voice vote. Mayor Prickett so appointed Finance Director; on voice vote, confirmed w~thout opposition. 10:55 P.M. Mayor June 1, 1977 Robert D. Nelson, Director of Finance Gary L. Prickett, Mayor TEMPORARY APPOINTMENT During the absence of City RecordeFNan Franklin, you are appointed as Acting City R ~ /,/ ~ ~ ~ Ga rickerr Mayor GLP/amt cc: Brian L. Almquist, City Administrator Nan Franklin, City Recorder