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HomeMy WebLinkAbout1977-0920 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL September 20, 1977 ROLL CALL Mayor Prickett called the meeting to order at 7:30 p.m. on the above date in the Council Chambers. Councilmembers Phelps, Rag- land, Laws, Hamilton, Drescher and McCannon were present. APPROVAL OF MINUTES MINUTES OF BOARDS ETC. SWII~R~ING POOL FACILITY McCannon moved to approve minutes of the adjourned meeting of August 30, 1977 and the regular meeting of September 6, 1977; Phelps seconded and on voice vote motion passed unanimously. Phelps moved to accept minutes of all Boards, Commissions and Committees as submitted; Hamilton seconded and on voice, all YES. Parks & Recreation Commission Chairman Kay Bernard reported on the progress of the proposed swimming pool facility with details of specific site, design and costs as requested by Council at a joint meeting in March of the year. Bernard stated that the Engineering Selection Committee made up of members of the Commission, Parks r having interviewed four finallots in the pool cons- truction engineering field. Bernard related that revenue sharing money had been requested and granted by the budget committee and City Council to cover costs of predesign work, and that there ~av be Bureau of Outdoor Recreation monies available. Bernard added that monies earmarked by the City committing its support when mak- ing applicatio~ increases dhances of funding. Bernard said the deadline for application is October 3, 1977. Bob Morrison of CH2M Hill showed layout of proposed pool fac'.lity on City-owned Hunter Park utilizing existing 65 parking spa~-~s, restrooms, and stated the present baseball field chosen as L ~e site can easily be replaced. Morrison said Normal Avenue would be used for access and would provide an additional 22 parking spaces adjacent to proposed bath house. Morrison said they are not in the final design stage but that the site is good for the three pool coz plex and pools are designed for most versatile use. In order to form a buffer to neighboring residence, Morrison said a berm for forty feet would wrap around area of facility. Morrison said the estimated cost would be $690,000 with an additional cost of some $62,000 per year being estimated for operating. Morrison said that Graef figures cost to be closer to $40,000. Elevations of bath house were shown with solar heating and Morrison said that a sav- ings of 25% could be realized yearly although the original cost would be higher for construction. Morrison submitted a time sched- ule with a target date of August 1978 for completion with a possib- ility that it could be ready for use by the fourth of July. Dis- cussion covered conservation, use by schools and types of use for the three pools, site choice over Lithia Mill property, square foot age criteria according to population and general plans for the facility. 9/20/77 Page 1 [egular Meeting Ashland City Council 9/20/77 Page 2 ;WII~ING POOL FACILITY cent. O~RDINANCE CALLI~ SPECIAL ELECTION (Serial Levy) Morrison submitted cost figures of $168,000 for site development; $160,000 for bath house; $179,000 pool complex; $18,000 deck area; and $45,000 for solar heating, bringing a total construction phase cost to $570,000 with $100,000 for engineering and a cost of $20,000 to the City for their work force. On Laws'question as to whether Twin Plunges had been investigated as alternative to new construction proposal, Wilmar Kohne of CH2M-Hill reported that inspection was made and said that it was a good facility in it's day but that facility doesn't now meet existing building or state health codes on design for swimming or bath house facilities. He further stated that if allowed to open, it would be under the graces of the county and state health offic- ials, and as health staff changed, the continued operation of the pool could be in jeopardy. He also added that if health problems were found to exist in another area, or if standards were to change, it might preclude the use of the facility resulting in loss of the initial City investment. Kohne then reviewed technical points creating need for complete rebuilding of bath house, and said the City could be open to liability because of unfiltered condition of "cold pool" and inadequate separation between pools. Bob Hudson asked for more technical information relative to use and income. Bernard explained that a work-up on estimated income had not been done but that it would be opened to youngsters down to three years old and Almquist added that Graef had estimated an income to cover 40 to 60% of operating costs. On Laws' question as to what happened to proposal of going into an agreement with the school district, Bernard said the system didn't show a serious interest. Bill Schneider of 510 Ashland Street said that YMCA plans to build a pool at some future date. Bernard said she had contacted the president of the organization and was t~ld the project is about three years in the future. Jerry Cooper, representing the Briscoe PTA on behalf of his wife, spoke in support of the project. Dan Sager, president of the high school student body urged support of the swimming pool bond. On Drescher's question as to available B0R monies, Morrison said he had heard from a representative in Salem that there is between $400,000 & $600,000 earmarked for the State and added that since the City had not made application recently for funding, there is a good chance it could qualify. First reading was given an Ordinance calling a special elcction for October 25, 1977~ to consider a 5-year serial levy for the operati~~ of a c~nmunity swimming pool. Ragland moved to second reading; McCannon seconded and on roll call, passed unanimously. 9/20/77 Pg. 2 E~_~ular Meeting Ashland City Council 9/20/77 Pg. 3 SPECIAL ELECTION RESOLUTION (Swimming Pool Bonds) Kline Resignation Neely water request Public For~n Hosler Dam 208 Water Quality Mgmt. Water Quality Review Comm. Establishment of Youth Hostel A Resolution calling for a Special Election to be held on October % 1977, and providing for the submission at said Election to the leg~ voters of said City, a proposed act of municipal legislation amend- ing the Charter of said City to provide for the issuance of bonds in the amount not to exceed six hundred ninety thousand dollars ($690,000.00) to finance the design and construction and equiping of a municipal swimming pool facility and related structures and improvements was read by City Administrator Brian Almquist. Rag- land moved for adoption, McCannon seconded, and on roll call vote, all voted in favor except Phelps who voted no. On C'orli~s's ~uestion from the audience as to what would happen if' the Bond issue passed and the tax levy failed, Prickett said both must-pass or the pool couldn't be operated. Almquist read a letter of resignation from M. W. Kline from the Senior Citizens Executive Board. Mayor Prickett directed Staff to write a letter of appreciation for his service. A letter from Carl E. Neely of 16 Knoll Crest Drive requesting water service connection outside City limits was read.. 'Laws moved to postpone question until discussion of Urban Growth Boundary com~ up on extend of services and boundaries; Ragland seconded and on roll call, all YES. Council agreed to notify Neely when issue is to be discussed. No comments from the audience. Director of Public Works Alsing reported that the dam is now 85% filled to capacity and the system will probably be closed since th~ water is above 80% of capacity. Mayor complimented staff for its work in connection with pumping. Mayor asked Council consideration for Alsing to serve on the Water Quality Review Committee with Fallon for an alternate. Ragland so moved, second by McCannon and on roll call, all YES. Ragland rep- orted it is his understanding that EPA has some concern over Mont- gomery Report and will ask for environmental impact statement on operation of the dredge and Alsing said the work will probably be done by EPA people. Laws said it will and at their expense. A letter was read from the Governor~s Commission on Youth relative to establishment of youth hostels to accommodate bikers and hikers and referred to a bill introduced in Congress in support of an appropriation to establish grants for defray expenses of renovat!~ structures to use as youth hostels. Phelps supported the concept- McCannon said that the experience at the Episcopal Church where people are allowed to spend the night has been poor in that there has been damage etc. to the area. Phelps read a letter written by 9/20/77 Pg.3 Regular Meeting Ashland City Council 9/22/77 Hostels cont. Merchant Police Licenses Liquor Licenses Ye Old Pub & Branham Requests CABLE TV FRANCHISE ORDINANCE R. C. Cottle, local attorney, to City of Santa Cruz where a hostel was advertised as being available and will report on answer. Mayor Prickett asked that Staff secure H.R. 3767 for discussion later. Mrs. Schneider spoke from the audience saying that there is a national agency regulating Hostels throughout the country patterned after those in Europe and said they serve a real need and that guidelines control them. Licenses are required too according to Mrs. Schneider. Bob Hudson spoke in opposition to establishment of hostels saying that the type of individual using facility is questionable and the community would be in jeopardy. Applications for merchant police licenses from Kyle Matthews and Jack Kingery were considered. Chief Hays said he had no reason to deny. McCannon moved to approve; Hamilton seconded and on roll call, all YES. McCannon moved to approve requests fr~Neill's Food King and 7-11 Stores after Chief Hays recommended approval; Hamilton s~conded and on roll call, all YES. City Recorder Franklin said she had applications from Ye Old Pub and from James & Carolyn Branham which had come in late. Laws moved that applications be placed on agenda; Ragland seconded and on voice vote, passed unanimously. Because there was insufficient information on location and plans of applicants (Branham), Laws moved to table; Phelps seconded and on roll call Phelps, Drescher, McCannon, Laws and Hamilton voted YES; Ragland abstained. McCannon moved to approve Ye Old Pub; seconded by Phelps and passed un,nimous- ly on roll call vote. Almquist gave second reading by title only of an ordinance granting a franchise to Southern Oregon Cable TV~ Drescher moved to adopt the ordinance; McCannon seconded. Tom Cleveland, free-lance writer of 737 Conifer Road, submitted a rel~Drt and said he hoped that Council would read it and hold an open debate on the issue since no records of the CATV committee had been kept over the many months it met to work out the franchise agreement. Mayor Prickett called for a recess to allow time for quick review of the report. After Council returned Drescher moved to table; Ragland seconded and on roll call Drescher and Ragland voted in favor of the motion; Phelps, McCannon, Laws and Hamilton voted NO. McCannon moved to adopt the ordinance, Phelps seconded. Raglan~ said as long as we don't get a rate review or any other favorable provisions we may as well let SOCTV act as though they are free emterprise agents and we can determine how many poles are being ~msed by their service and charge them accordingly. On roll call McCannon and Phelps voted in the affirmative; Ragland, Laws, Hamiltom and Drescher voted against the motion to adopt. Laws suggested the ordinance be amended to set the period of the lease back to thr~e years. Mayor Prickerr felt that time and money were expended t~ get to the second reading and criticized the action to scuttle the ordinance. 9/20/77 Pg. 4 Regular Meeting Ashland City Council 9/20/77 Pg. 5 CATV Franchise Ordinance cont. WATER BONDS RESOLUTION FIRE CODE ORDINANCE RVCOG AGREEMENT RESOLUTION TO TRANSFER APPROPRIATION OF FUNDS DEPARTMENTAL REPORTS LIAISON REPORTS ADJOURNMENT City Recorder McCannon asked that Drescher reconsider. Ragland mentioned that the one thing he felt was necessary that was left out of the franchise was the right for the City to reopen the agreement in certain situa- tions. On Mayor~s question as to what areas of the service might be modified etc. Ragland said mid-band and a host of other economic and social changes could develop within the next few years and our chance to make changes accordingly would he precluded by a closed franchise. Ragland added that PUC is getting out of controlling the business in order that local government can control their own service. Drescher moved to reconsider; McCannon seconded and on roll call, all YES. After more discussion Drescher moved to table; seconded by Phelps and on roll call Laws, Phelps, Hamilton, Ragland and Drescher voted YES; McCannon opposed the motion. After making minor corrections,'Almquist gave reading of a Resolu- tion relating to the issuance of general obligation water bonds for necessary means to convey water from the Talent Irrigation District system to City's water purification plant. Phelps moved for adoption; McCannon seconded and on roll call, all YES. Almquist gave second reading by title only of an Ordinance adopting a Fire Prevention Code and repealing Ordinance Nos. No. 1519 and No. 1810. McCannon moved for adoption; seconded by Ragland and on roll call vote, motion passed unanimously. An agreement was read regarding implementation of Rogue Valley Coun- cil of Governments Waste Treatment Master Plan. McCannon moved to authorize Mayor to execute; second by Drescher and passed unanimous- ly on roll call vote. Almquist requested that resolution transferring funds be placed on agenda. Hamilton so moved; seconded by Ragland and passed without opposition on roll call vote. The resolution was read transferring $5,134 from Revenue Sharing Operating Contingency to Revenue Shar- ing Capital Outlay for paving of City parking lot on Winburn Way. Drescher moved for adoption; Ragland seconded and on roll call, all YES. No action necessary. Councilman Laws reported the Senior Program Board had approved an Operating Manual which was submitted to the County Haman Resources Committee and that monies have been relea d for the fourth quarter, which is the final commitment.~/~ The meeting was adjourned at 11 05 P 'ckett Mayor 9/20/77 Page 5