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Home My WebLink About1977-1018 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL October 18, 1977 ROLL CALL APPROVAL OF MINUTES MINUTES OF BOARDS ETC. ROYLE REQUEST-STREET CUT ALLEY PAVEMENT PETITION PUBLIC FORUM CABLE TV FRANCHISE ORD. STREET CUTTING-HAKES SENIOR AWARENESS DANCE LICENSE & BOND WAIVER ROGUE RAPIDS BUS STOP Mayor Prickett called the meeting to order at 7:35 p.m. on the above date in the Council Chanters. Councilmembers Phelps, Laws, Ragland, Hamilton, Drescher and McCannon were present. Laws asked for a correction in minutes of October 4, 1977 on Page 3 relating to the Southern Oregon Cable TV Ordinance saying he did not second the motion to take above item off table. McCannon seconded the motion. Drescher moved to approve minutes as corrected; McCannon seconded and on voice vote passed unanimously.. McCannon moved to accept minutes of Boards, Commissions and Committee= Drescher seconded and motion passed unanimously on voice vote. A letter requesting permission to cut new pavement at 165 "B" Street was read and McCannon moved to grant permission; Ragland seconded and on roll call, motion passed without opposition. A petition submitted for pavement of the alley located between Gresha= Street and Union Street was considered and it was decided to defer the item until later. No comment from the audience. Mayor Prickett commented on informatioi- he had that indicates LCDC is involving itself on zoning changes in Eugene and it had been his understanding that such matters shouid be challenged through the Courts and such criteria had been set by the Legislature. Prickett asked Council consider sending a letter of objection toLCDC. McCannon moved to place on agenda; Ragiand sec- onded and on roll call, all YES. Laws moved to object in writing; McCannon seconded and on roll cal~ motion passed unanimously. City Administrator Almquist gave econd reading by title ~nly of an ordinance granting a franchise to Southern Oregon Cable TV. Drescher moved to adopt; McCannon seconded. On roll call, motion passed unani- mously for adoption. Request from Dave E. Hakes continued from October 4th was considered relativeI to cutting of Park Street for sewer and water services. Laws moved authorization for cutting of one street only to be deter- mined by Staff; McCannon seconded and on roll call Ragland, Hamilnea, McCannon, Phelps and Laws voted YES. Drescher opposed. Application for dance license and request for waiver of bond and lic- ense fee from Committee for Senior Awareness was read and McCannon moved to approve request; Drescher seconded and motion passed unani- mously on roll call vote. A memorandt~m was read from Traffic Commission Secretary Alsing stati:'g that the transit district requested permission to stop in outside lane of N. Main Street for pickup and discharging of passengers, and in checking with the Attorney General's office found the City does not have authority to enforce this kind of traffic control on a State BUS sToPs cont. EQUIPMENT DEPRECIATION SCH, COURT PERSONNEL HIGH LEVEl, WATER SYSTEM AN~I~TION.FILING FEES OAK KNOLL ANNEXATION A[ ~LAND HILLS ANNEXATION GRESHAM & UNION ALLEY RESOLb~'ION Highway. After a lengthy discussion, Laws moved to refer back to the Traffic Commission for alternatives; Phelps seconded and on roll call vote, motion passed unanimously. Director of Finance Nelson reviewed the equipment depreciation schedui~ and fielded questions from Council. Nelson stated plans for azquisi- tion of 1) replacement of sludge truck; 2) back-hoe and, 3) crew truck. ~aws suggested that the sludge truck and back-hoe items be placed on agenda for approval by Council, having already Seen approved by the Budget Committee. No action necessary. A memorandum from Director of Finance Nelson relative to a necessity of hiring a part-time clerk to assist two full-time,' clerks due to increase of workload in that department. Nelson explained that such clerk could work full-time in the event of absences. Nelson e!so rec- omnended a salary increase to the senior clerk because of supervisory responsibilities resulting from absence of the Judge from the office the majority of the time. Laws moved to authorize part-time clerk; McCannon seconded and on roll call, all YES. On court clerk increase. Ragland moved to grant request; second by McCannon and on roll call vote, Phelps, Drescher, Ragland, McCannon and Hamilton voted in favorz Laws opposed. Deferred until after Comprehensive Plan hearings. Second reading by title only was given an ordinance adding a new chap ter to Ashland Municipal Code re!ati~g to annexation filing ~ees and Laws moved to adopt; Drescher seconded and on roll call, all YES, First reading was given an ordinance withdrawing recently annexed !an. from Jackson County Fire District No. 5 (Oak Knoll Area) and McCannon mo~ed to second reading; Ragland seconded and on roll call, all YES. First reading was given by Almquist of an ordinance withdrawin rec- ently annexed land from Jackson County Fire District No. 5 (As.land Mills) and McCannon moved to second reading; seconded by Hamilten and passed unanimously on roll call vote. City Administrator Almquist commented on method of paying the fire district and said the Mayor will be meeting with Fire District No. Chairman of the Board of Commissioners. A resolution was read calling a public hearing on the proposed pav<n~ 'Of an alley located between Gresham and Union Streets, west of Siskiyou Boulevard. Drescher moved for adoption; Laws seconded and on roll call, passed unanimously. A Resolution No. 77-49 entitled "A Resolution amending Resolution ~- 77-44 entitled 'A Resolution calling for a Special Election to be held on October 25, 1977, and providing for the submission at said Election to the legal voters of said City, a proposed act of munic~ legislation amending the Charter of said City to provide for H~e issuance of bonds in the amount not to exceed Six H~ndred Ninet5 T~7~ sand Dollars ($690,000.00) to finance the design and constructi.nn ~:~/ ~ESOLUTION (Election Water |~nds eont.) 1ESOLUTION [~)AD CURTAILMENT RES. tRANSFER APPROPRIATIONS FOREST SERVICE AGREEMENT DEPARTMENTAL REPORTS COUNCIL LIAISON REPORTS WATER BOND PROSPECTUS NARDESTY/HELFRICH and equiping of a munic]'pal swimming pool facility and related im- provements"' was read by City Administrator Brian Almquist. Hamilton moved for adoption, Ragland seconded, and on roll call vote passed with all in favor. Councilman Allen Drescher left the meeting at 9:10 p.m. Resolution No. 77-53 entitled "A Resolution Amending Ashland Resolu- tion Number 77-45 so as to change the date of the Bonds, said Resolu- tion being entitled 'A Resolution relating to the issuance of City of Ashland General Obligation Water Bonds in the amount of $560,000.0C providing for the form of'said Bonds and maturities thereof; and dir- ecting publication of a call for bids thereon"' was read by City Administrator Almquist. McCannon moved for adoption, Hamilton seconda and a roll call vote, passed with all in favor. A Resolution amending administrative procedures for load curtailment was read and McCannon moved for adoption; second by Ragland and on roll call vote, passed without opposition. Almqufst read a Resolution transferring appropriations within funds. Item 10 - relative to transfer from Electric Utility Energy Purchases to Electric Dept. Transformers was questioned by Council and consider- able discussion ensued relative to transformer inventory and needs created by proposed motels. City Attorney Salter cautioned Council as to acquistion of transformer for Ashland Ilills Motel before a dec- ision is made by the principals relating to recently opened law sulK, McCannon moved to adopt; Ragland seconded and on roll call, all YES. Almquist read agreement between the Rogue River National Forest and City relative to cooperation of development of interim Dlan for man- aRemerit of the Ashland watershed. Ragland moved to authorize ~'ayor and Recorder to sign agreement; Phelps seconded. Laws con~nent den progress with'Forest Service reshlting in agreement. On roll all, motion passed unanimously. Laws moved to accept departmental reports for September 1977; Ragland seconded and on voice vote, all YES. None Phelps moved to place authorization of Finance Director to change prospectus on agen~a; seconded by Hamilton and on voice vote, all YES. Phelps then moved Nelson be authorized to change prospectus on water bonds; seconded by Hamilton and passed unanimously on voice vct~ Ragland moved to place Hardesty/Helfrlch lawsuit item on agenda; Ph~l~ seconded and on voice vote, all YES. City Administrator Almquist reported that the case between the City and Hardesty/Helfrich over the right-of-way problems at the Sewer Treatment Plant could be dismissed upon agreement of thirteen ' RICH'I OF WAY LAWSUIT at issue in the case and covered each point in the agreemen~ .ying that a clean copy of the proposed settlement would be submittea. There was considerable discussion over access read etc., and Laws moved that agreement be ratified in principle upon City approval of adequate road; Ragland seconded and on roll call, all YES. Laws directed staff to look into acquiring a portion of adjoining property LEAA GRANT City Administrator Almquist requested that item be placed on agenda to consider application for LEAA (Law Enforcement Assistance Adm,) grant for funding of a crime prevention program saying that one-half of the monies have been earmarked for Ashland and one-half for Cen- tral Point. Almquist said one officer would be devoted to this effort for a period of one year if not extended beyond that term. McCannon moved to put on agenda; Ragland seconded and on voice vote, all YES. Ragland moved to approve request to apply for funding; Phelps seconded and on voice vote, motion passed unanimously. Meeting adjourned to October 19, 1977 at 7:30 for public hearing with Board of County Commissioners. Meeting adjourned at 9:45 p.m. . aYO