The URL can be used to link to this page

Home My WebLink About1976-0106 REG MINMINUTES FOR ~tE REGULAR ME~ETING ASHLAND CITY COUNCIL January 6, 1976 ROLL CALL Approval of Minutes Mayor's Annual Address Council Elections Planning Conm. Budget Committee PUBLIC FORUM Minutes of Boards, Commissions etc. The Pledge of Allegiance was led by Mayor Prickett who called the meeting to order at 7:30 p.m., on the above date iu the Council Chambers. Hoffarth, McDowell, Ragland, McCannon, Allen and.Laws were present. Hoffarth moved that minutes for the regular meeting of December 16, 1976 and Executive Session of December 26, 1975 be approved and placed on file; second by Ragland and passed unanimously on voice vote. Mayor Prickett announced his address would be given at the next meeting. Mayor Prickett announced that three positions are open for reelection or replacement - W. H, Hampton, Chairman, Gene ~brris and Jinx Sims. Allen nominated retention of Hampton; second by Ragland. Ragland moved that nominations for that position be closed;second by Hoffarth and passed un- animously on voice vote. On hand show, Hampton was unanimously reelected to four year term. McCannon nominated Francis Jacquem~n to replace Gene Morris; second by McDowell. Hoffarth moved for renomination of Morris; second by Ragland. McDcwell moved nominations be closed; seconded by McCannon and passed un- animously on voice vote, On show of hands, Allen, Hoffarth and Ragland voted for Morris; McDowell, McCannon and Lm~s voted for Jacquemin. On legal question as to whether Mayor ceuld break tie, Salter suggssted post- ponement until next meeting when the answer wculd be reported by him. Mayor so ordered. Ragland nominated Carol Alderson to third position (Sims); McCanmon second~. Allen nominated Mike Mendiburu; Hoffarth seconded. Laws nominated Sius to retained - no second. McDowell nominated Virginia Wade; Hoffarth seconded~ On show of hands, Ragland, McCannon and Laws voted for Aidarson; All !n and Hoffarth voted for Mendiburu and Mcbowell voted for Wade. Aldersox ~on thir< position by majority vote~ Mayor Prickett reported that Chairman Williams and Ray Jackson's term~ were up and called for nominations. Hoffarth moved for reelection of Williams; second by Ragland. Allen moved to close nominations; second by Ragland. On show of hands, Williams unanimously reelected. McDowell moved to retai~ Jackson; second by Allen, Laws moved to close nominations; second by McDowell and on voice vote, all YES. On show of hands Jackson was retained by unanimous vote. Mayor Prickett requested that winners be notified by City Administrator. There were no comments from the audience. Hoffarth suggested that a basket- ball game be held with members of Council challenging the Tanglefoot Five, a team sponsored by KYJC, with profits of the e~ibition being used to benefit the Fire Department's Rescue 9, The Mayor agreed enthusiastically and requested that Hoffarth set up game and to invite the participation of the fire department. McDowell suggested that the police department might be included. McDowell moved to accept minutes of all Boards, Commissions and Comnittees as submitted; Hoffarth seconded the motion and on voice vote, all YES, 1/6/76 Page i Regular ~Ieeting Ashland City Council ]/6/76 Page 208 Water Study Williams Claim Reeder Reservoir Financial Commentar- ies Street Cutting - Beach & Henry Contract Review Board Ordinance Interfund Loan Res. Director of Public Works Alsing reques ted authority to engage the firm of James M. Montgomery as recommended by the Water Advisory Conmittee in order that a meeting could be arranged with the Consultant to incorporate into the contract what work needs to be done so that the job can be started as soon as possible and ideally when the reservoir is being cleaned. On Hoff- arth's question as to the $50,000 limitation, Alsing said the study could be kept within that allowance and that this would be stated in the contract. Hoffarth wondered how much staff t~e would go into the study snd Alslng said his time and that of Fallon would be necessary to set guidelines and to clarify background before and during the study. Council agreed that Alsing should complete the contract and submit same at the next meeting. A letter from Yturri, O'Kief, Rose & Burnham was read by City Administrator Almquist notifying City of claim for personal injury allegedly sustained by Sonia Williams. The City Administrator recommended that claim be denied and d~at letter be passed on to insurance carrier. Ragland so moved; second by McDowell and passed unanimously on roll call vote. City Administrator Almquist read DEQ's reply to our letter requesting that our plans for implementation of no further capital improvements until such time as our study and that of the Forest Service is complete and stated that the guidelines set down in the letter are substantially the same as during the last meeting and application for MPDES Permit would continue on a year to year basis. On McDowell's question as to whether the logjam is still. in the reservoir, Alsing said it is. City Administrator Almquist said d~at he had hoped to reopen the Damage Survey Report to show need for a "clam" and learned that the case has been closed and tbat it would be. necessary to have an additional person to keep the drain open. Mayor Prickett said he would like to get this part of the flood damage completed. Almquist suggested a study session. Director of Public Works said he would need lead time to order a clam if it is decided to get one. The Mayor. set Tuesday, Jan. 13, 1976 for study session at 7:30 p.m. MonthS, ~inancial Commentary by Finance Director Nelson for period ending Novemb~.r 30, 1975 was accepted as was a financial report for Parks & Recrea- tion Department along with request for an interfund loan of up to $51,357 to be made in installments periodically between January 1 and Decenter 31st of 1976. The request was deferred until later in the sgenda where a Resolu- tion appeared on the agenda. A memorandum requesting the cutting of pavement at Beach & Henry Streets for sewer installation from Director of Public Worls Alsing was read by the City Administrator. McCannon moved to grant request, seconded by Laws. On roll call, motion passed ~ithout opposition. 'City Administrator Almquist gave first reading of an ordinance adding a new Chapter 2.50 to the Ashland Municipal Code relating to the establishment of a local public contracts review board stating that it is modelled by the League of Oregon Cities' ordinance. McDowell moved to second reading; Ragland seconded. Laws moved to amend motion to delete Sec. 2 (emergency clause). McDowelt amended her motion to delete to which Ragland agreed. On roll call vote, motion passed unanimously. A resolution on Parks & Recreation interfund loan was read by City Adminis- trator Almquist. Hoffarth questioned the 5 3/8% interest rate. After some discussion the Mayor suggested that rates be reviewed on quarterly basis and that interest be charged accordingly snd tied to increments. Allen moved fe I/~/76 P~. 2 R__e~ulsr~oet~ng Ashland City Council 1/6/76 PaGe 3 Parks Interfund Loan conto Contract, James M. Montgomery, Consult. adoption with a fluctuating interest rate to be tied to the average rate received on our investments and the rate to be adjusted quarterly. Hoffarz~ seconded, and motion passed on unanimous roll call vote. Alsing presented a contract for consulting services with James M. Montgomerl- Consulting Engineers, Inc., for a study of the Ashland watershed and facili- ties, and noted that the complete details of the contract had not yet been spelled out. McCannon and Hoffarth questioned the lack of detail in the contract and Hoffarth commented on the costs of contracts always getting up to the full amount appropriated. Laws felt the complete contract should be shown to the Council, but said if there is a time problem, Alsing should be authorized to proceed with negotiating the contract. Hoffarth asked if we might invoke our charter rights under "ttome Rule" and ignore requirem. en~5 for a water study, to which Salter replied that water quality is a matter c: statewide concern. Ragland moved to authorize the mayor and recorder to sign the contract when completed. McDowell seconded, but questioned some of the wording in the contract. Mayor Prickerr said he would prefer that the Council members see the final draft of the contract before it is signed. Motion passed unanimously on roll call vote. Hospital Report McCannon, as Council liaison to hospital board reported the hospital had a financially successful year with gains in income and net worth, but with costs increasing at a terrific rate. Malpractice insurance premiums are up 139% over last year~ and that now the hospital is obligated to give free care to anyone according to a proposed change in the Medicare reinlbursemenz program and that questions regarding financial status are prohibited. Adjournment Recorder The meeting was adjourned at 8:55 p.m. to an'Executive Session at 7:00 P.M.! on January 13th and the study session on reservoir cleaning to follow at 8:00 P.M. Mayor