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HomeMy WebLinkAbout1976-0120 REG MINMINUTES FOR THE REGULAR [~ETING ASHLA2qD CITY COUNCIL January 20, 1976 ROLL CALL: APPROVAL OF MINUTES MAYOR'S J~rNUAL ADDRESS M~YOR'S APPOINTMENTS The Pledge of Allegiance was led by Mayor Prickett who called the meetiz to order at 7:30 p.m., on the above date in the Council Ch~rabers. Counci members Hoffarth, McDowell, Ragland, McCannon, Allen & Laws were present McCannon moved that minutes for the regular meeting and executive sess- ion of January 6, 1976; special meetinglof January 9, 1976 and executive session of January 13, 1976 be approved and placed on file; second by Hoffarth and on voice vote, passed unanimously. Mayor Prickett gave annual address. (Copy attached) Allen moved that McCannon be retained as Council Chairman; Ragland moved nominations be closed; second by Laws. On voice vote, all YES. Prickett deferred appointments to Band Board; appointed Barbara Rosen-- treter to serve on Ashland Historic Committee; reappointed W~lliams and Jac|~on to Citizens Budget Committee; reappointed Bosshard and Lucas to Community Hospital Board. Prickett reported that the Human Resources Comrzittee had completed their work with the exception of a final report and that the committee would be retired. The members of the various commissions and committees were thanked for their efforts. McCannon moved to approve appointments; second by McDowell and on roll call, passed unanimously. Minutes of Boards Toli'.an Creek Road McDowell moved to accept minutes of boards, commissions and committees; second by Laws and passed unanimously on roll call vote. A letter from Bob Hudson and Mel Barren relative to the conditon of TolmanCreek Road was read by City Administrator Almquist reque~ inS some provision be made for repairing or replacing paving. Cit~ '~tminis- trator Almquist explained that there had been a public hearing about a year ago when the City and County would participate in such improvements and at that time the majority of property owners chose to leave the roe! as it was. Almquis t explained that this request comes from the south end of the road - last year's proposal being for upper Telman Creek Rd. On question from Allen, the City Administrator said work could be initi- ated but could not be done if you get a 2/3 remonstrance. It was noned that a cold mix job like was done on Oak Street could no longer be don~ as the City does not have that paving machine any longer. Hoffarth expressed concern over the condition of the railroad crossing and Dir- ector of Public Works Alsing agreed that it is a problem because Sourher Pacific had not made the crossing as wide as possible and that be felt S.P. would cooperate in improving the crossing. Alsing said that the same kind of paving as was used on Helman could be used but that it would last only five to seven years and we would be left with a sub- standard street and added that we could probably get belp from the Coun? for paving. Mayor Prickett requested that Director of Public Works con- tact County for possible participation so that the cost could be a three way split. On Allen's question as to whether the County can abandon the upkeep of the road, Alsing said he thought it could according to the Charter. City Attorney Salter said he would research and report to next meeting. 1/20/76 Regular Meeting Ashland City Council Pa~ 2 PUBLIC FORUM Nistler letter Cable TV Attorney Fees Patrol Cars Nominating Petition Dance Bond Ragland asked for clarification on Nistler letter relative to electric connection and City Administrator Almquist explained that the writer had misunderstood the situation and took it to mean that he could not have a permanent hook-up when actually the ordinance calls for final inspect- ion before permanent hook-up can be had and before owner can maya into a structure. ~e City Administrator added that the letter would clear the matter. Hoffarth reported his interest in proceeding with study on Cable TV franchise renewal with the assistance of Dr. Allan Essex and citizens to make up a committee to consider the new FCC guidelines and the present inequities built into the contract. Laws mentioned that the Council of Governments is doing a study. Mayor Prickett agreed that a study should be started and that a connnittee of at least nine members should be appointed because of the size of the task and that citizens should be encouraged to actively participate. Prickett said that he would make recommendations at next meeting. A memorandum from City Attorney Salter in which he recommended that the ordinance setting fees for court appointed attorneys be amended to $50 in the event a plea of guilty is entered or a charge dismissed, and $100.00 per day for trial, was read by City Administrator Almquist. City Attorney Salter explained that the proposed amounts would bring the City's schedule in line with the State's and thereby be consisten~ with fees charged in District Court. Laws moved to table; second by Hoffarth. On roll call Allen and McCannon voted "NO". Laws, Raglane McDowell and Hoffarth voted to table and motion passed. A memorandum from Director of Finance Nelson requesting authorization tc call for bids on four replacement patrol cars was read by City Adminis- tratc r Almquist. McCannon moved for authorization; second by Ragland. On Kcffarth's question on size car, Chief Hays said that it would be an i~temmediate size because the small types are to difficult to get in a~d out of with cages installed and added that small carburetors and small motors will be used. Nelson recommended that four patrol cars be traded in and also trade 1970 station wagon so we have two rentals for the detectives. Hoffarth asked how Lids would be called for and Nelson advised that local dealers are used exclusively because of the inconvenience of getting service out of Medford and said that last time only two bids were received. Allen suggested that one additional car b~ purchased so that when one car is down the extra car could be used. Chief Hays explained that while the mileage reads 50,00~ the motor has been running to about twice that amount and major repairs then become necessary. On roll call vote, motion pasaed unanimously, Recorder Butler read memorandum requesting that Council consider deletic of two clauses from present nominating petition forms. McCannon moved for approval; Ragland seconded and on rail call, all YES. City Attorney Salter explained provisions for dance permits and noted that one of the conditions of the bond is that no alcohol be served at dances and that in another section alcohol was not barred and recom- mended that each permit be considered by Council on individual basis. Allen requested permission to abstain. Laws moved bond be waived; Ragland seconded and on roll call vote, all others YES. 1/20/76 Pg. 2 Re[ju:'l. af Meeting Ashland City Council Page R. W. Beck Electric Proposal Planning Commission Appt. Transfer of Approp, Employer-Employe Ord. Contracts Review Board City Administrator Almquist presented proposal by R. W. Beck & Associ- ates for update of five year electric system plan and requested authori- zation to ask Beck & Associates to update study at estimated cost of $9,000 and stated that the task will take from 6 to 8 months to complete On Hoffarth~s question as to why it is necessary to retain both Beck and Horton, City Administrator said that Horton is on call and that he would not be needed until after the completion of the study by Beck. Mayor recommended item be tabled to Feb. 3. . Allen so moved; second by Hoffarth and passed unanimously on roll call vote. City Attorney Salter presented memorandum relative to appointment of Planning Commission stating that because the State has repealed ~ts law directing that Planning Commission members be appointed by the Council, that the method of selection could be left to the discreti:n of local government. Councilman Laws then recommended that our ordin- ance be amended for clarification to leave the appointment with the Mayor and confirmation by Council. McCannon moved Mayor be allowed make appointments and Council confirm; second by Ragland. On roll passed unanimously. A request for transfer of appropriations from Director of Finance Nelson was read by City Administrator Almquist who noted the reso]utien would come later on the agenda. Hoffarth wondered why it was necessa~z to transfer $50,000 into an account we expect to receive grant on and Nelson explained that we could run into a time problem and the governhen usually reimburses us for outlay of funds. On Allen's question of why the Wastewater Treatment Plant has an excess of $50,000, Nelson said he estimated high to avoid need for supplemental budget if the contractc had progressed more slowly in the last months of 1974-75. Nelson was asked by Mayor Prickett to explai~ the background of accounting proced- ures at the next budget meeting F~ that transfer of line items etc., can be clarified. City Administrator Almqu~st read the resolution. McCannon moved to adopt; second by McDowell and on roll call, all YES. An ordinance adopting local procedures in the matter of Employer- Employe relations between the City and its Employes was given first reading by City Administrator Almquist. McCannon moved to second re~d- ing; seconded by Ragland. John Ferris, Attorney representing Police, Fire and Laborer's Union spoke in opposition to the ordinance sayin~ it is not a mere housekeeping type of ordinance but substantially state law and that the test case for the City of Beaverton which is attempting the same end is not out of court as yet and recommended that nothing be done until such time as that case sets a precedent. City Attorney Salter said he could not agree and said it could be settle~ in court. Mayor Prickett agreed saying that any ordinance adopted could be challenged and that he felt safe with this one as written. City Attorney Salter recommended deletion of Section E at bottom of page two to which McCannon agreed and included deletion of Section in his motion, On roll call vote to pass to second reading, motion passed unanimously. Second reading by title only was given ordinance establishing a local public contracts review board by City Administrator Almquist. Laws moved to adopt; second by McDowell and unanimously passed on roll call vote. 1/9n17~ Po. ~