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HomeMy WebLinkAbout1976-0601 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 1, 1976 ROLL CALL BICENTEh~NIAL FLAG PRESENTA- TION APPROVAL OF MINUTES MINUTES OF BOARDS, COM- MISSIONS & COFLMITTEES BELLVIEW Ib~R. PETITION GUANAJUATO CLOSURE APPEAL - CHRISTIiN SCHOOL AGATE CAB FRANCHISE MC GREW BROS. REQUEST RELOCATION OF MISTLETOE RD. Mayor Prickerr called the meeting to order after having led the Pledge of Allegiance on the above date at 7:30 in the Council Chambers. Allen Hoffarth, Ragland, McCannon, Lm~s and McDowell were present. Dr. James K. Sours presented the Bicentennial Flag to Mayor Prickett on behalf of the American Revolution Bicentennial Committee with con- gratulations to the City of Ashland as a newly certified bicentennial city. Prickerr introduced Audrey Soderberg as Chairman of the committe~ and thanked her for her efforts. ~ McCannon moved for approval of minutes of Executive Session and Regular Meeting of May 18, 1976; McDowell seconded and on voice vote, all YES. McDowell moved to accept and place on file all minutes of boards, com- missions and committees. Hoffarth seconded and on voice vote, passed unanimously. A petition from the property oT~ners of Bellview Avenue for installation of street improvements was read and City Administrator Almquist said that 55.9% were in favor and noted that the Resolution will appear later on the agenda. A request for closure of Guanajuato Way during their festival from the Amigo Club was read. McCannon moved for approval; McDowell saconded and on roll call, all YES. Prickerr directed Almquist to get details on exact time of closure. An appeal was read from Sidney Ainsworth relative to a decision of the Planning Commission on Conditional Use Permit No. 183 on behalf of Raym,nd pruitt and 32 other individuals. Almquist recommended that a pu571c hearing date be set for June 16, 1976 at 7:30 p.m. Laws so movec second by Allen and on roll call, all YES. Letter from Agate Cab Compa~ was read in which problems of business during early morning hours was given for reason for requesting modifica- ation of agreement to render 24-hour service in Ashland. Allen said that the example given of the month of April is not enought data on which to judge the success or failure of a business and that it could have been a slow month for anyone and that they would do better overall in the summer. Laws moved to table until more information is available: second by Allen and passed unanimously on roll call vote. Prickett asked that the committee headed up by Allen investigate and return with information at next meeting, A letter was read from McGrew Bros. Sawmill requesting relocation of Mistletoe Road on land which they lease from the City. Director of Public Works explained the work for the road would be done by MeGfew except for the surface which the City would do with granite. On Mayor's question as to cost, Alsing said it would not involve cash as it would be the City's materials and equipment. Alsing suggested that proposed road be restricted to street purposeslonly without allowing access from _ Ke~ular ~teet=ng Ashland City Council __ 6/1/76 Page 2 Mistletoe ~d. Relocation cant. PUBLIC FORUM S~inming Tickets Harrison St. Gas Leak DR. So JOHNSON REQUEST TO ELIMINATE ASSESSMENT PUBLIC HEARING Zoning Amendment Coventry Pi., Oxford St. & Cambridge St. Improvements Guthrie St. Improve- ments adjoining. property. Allen requested that estimates be submitted at next meeting by Alsing. Mayor asked Almquist to place item on agenda. Jean Webb reported on swimming ticket sales saying that 458 tickets have been sold and asked direction on disposition of balance and time for cut-off of sales. Webb also asked for input as to how tickets could be distributed to deprived families whose children could use the tickets made available as a result of an anonomous donation of $175 for this purpose. Laws suggested that ministers and welfare agency be given tickets or called on far names.. Ann Sanford said that 100 more tickets should sell when the weather gets warmer and friends of present ticket holders want to swim. Carroll Corliss suggested the Butler fund of the Elks Club could give names and assistance. Mayo~ appointed Laws to work with the committee on tickets. Allen felt they should continue selling and if there happens to be a loss, that the City subsidize the effort. Director of Public Works Alsing reported that a gas leak exists on Harrison Street and that the street would have to be cut for repairs. McCannon moved to put on agenda; Hoffarth seconded and on voice vote, all YES. McCannon moved to approve request; second by McDowell and on roll call, passed unanimously. Dr. Johnson asked that his request be deferred until his attorney has time to examine easement information according to Almquist. A memo from the Planning Commission relative to proposed zoning amend- ments to provide for installation of parking facilities and landscaping was read. Mayor Prickerr opened the public hearing and asked for opposition from the audience, There was no opposition. No one spoke in favor. Hearing was closed and McDowell moved to instruct City Attorney to prepare ordinance for consideration at the next reglar meeting; Laws seconded and on roll call, passed unanimously. A public hearing was opened on Coventry Place with 77.83% of property owners in favor; Oxford Street with 52.61% and Cambridge Street with 100% favoring improvements by installation of curbs, gutters and pav- ing. Opposing the proposed improvements was a Mr. Moser, representing the Stuarts who own a lot on the corner of Oxford Street & Coventry P1. with 190' of frontage and asked if it would be mandatory to have paving and if the same contractor would be used for the complete job. Public Works Director Alsing explained that the same contractor would do all of the paving and another would do all of the curbs and gutters. On Moser~s question as to whether the contract had already been let, Mayor Prickett said it would not be let until the project is approved by property owners. The public hearing was closed with the ordinance to appear later on the agenda. The public hearing on the improvement of Guthrie Street as proposed from Holly to Ashland Streets was opened and the ~yor invited the opposition to speak. Frances Burmham of 460 Herbert Street voiced concern that paving would create more and faster traffic on Guthrie and because the street is very steep worries that a car might leave the road and land on her patio below the street. 6/1/76 Page ~¢o Re~uler Meeting Ashland City Council 6/1/76 P~ge 3 Public ~e~ring Cont'. Guthrie Street Impr. LIQUOR LICENSE REQUEST Mark Antony Hotel PUBLIC SAFETY PLANS Mrs, Burnham also pointed out that the majority of the property owners agreeable to improving the street live on the flat part of Guthrie where they or their property wouldn't be in jeopardy. Glen Shipley of 419 Friendship Circle said his property would not benefit from the improvements and said the slope easement would cut into his property which would effect his trees and ultimately the value of his lot. In favor of the project was John Gray of 408 Friendship who complained that the dust over the years has been difficult to live with and he suspects that it could be a health hazard now that the street has had an increase in vehicular traffic as a result of development. Henry Kneebone asked about leaving a 3% slope and Alsing said the City would try not to have more than one foot difference on one side or the other. On question as to whether there would be a storm drain at Herbert Street down to Merrill, Alsing told Kneebone that drain is in the proposal. Don Fogg of 385 Guthrie suggested that stop sign be placed where Herb- ert Comes into Guthrte to slow traffic, and asked what the cost of the paving would be per foot. Alsing said that cost was estimated at $21.64 per running foot.but may. change when bids are let. Sanford said that after upper Park was paved that speeders took over. Bill Hearts of Holly & Guthrie recommended that a stop sign at the corner of Holly & Guthrie or jiggle bars to slow traffic. Public hearing was closed. The protests represented 17.9% of frontage. The City Administrator read the ordinance ordering improvements of Guthrie Street. McCannon moved to second reading; Hoffarth seconded. Laws abstained. On roll call, p;~ssed unanimously. Mayor Prickerr asked that Alsing place the question of the stop sign on the next Traffic Commission agenda for co,sideration. Request for liquor license from Mark Antony was presented by Recorder Butler who asked recommendation of Police Chief Hays. Hays said that he would recommend approval subject to a satisfactory fingerprint report not returned as yet. Hoffarth moved to approve; McCannon seconded. Allen abstained. On roll call, all YES. Hank Hampton, attor- ney for Pixieland, Inc., holding company of the hotel said that plans for renovation are underway. and invited questions of representatives who were at the meeting. Ragland asked what plans for decoration they have and was told that it would remain in the Shakespearean theme with Elizabethan motif throughout. On question as to colors used on the exterior, representative Tom Bowie said final decision had not been made and offered to consult with anyone interested in the project. Mayor Prickett gave a brief background of the study, hearings and recommendations resultant of some eighteen months and urged that Fire and Police Chief write procedure manuals in the event that the Fair Labor Standards reduces the work week below fifty four hours for fire- men. ~he-Mayo~ recommended hiring to the level of manning as budgeted for the next fiscal year and if FLS is adopted we will be in a position to do something n~ or see if the people of Ashland will be willing to accept the financial responsibility. McCannon said Council sheuId approve the concept now and that plan could be implemente~ when necess i rated by a change of weekly hours. Public Safe~:y cont. PARKS & RECREATION FINANCIAL COMMENTARY THRU 4/30/76 MONTHLY FINANCIAL CO~fENTARY THRU 4/30/76 ORDINANCES~ RESOLUTIONS ETC. Wimer Street Parks - Parking in and al:jacent to Oxford, Coventry and Cambridge Improvements Bellview Improvement Res. Council agreed that when Chief Hays & Reed retire we should replace them with a Public Safety Director and assistant and as new men are hired that they be appra~ed of the possibility of working into P.S.O. If costs can no longer support the services as they are, we will have to cut. Hoffarth told of communication with fireman who had suggested ways in which they could make better use of their time and asked for their ideas. Laws said we should get Job descriptions prepared and procedures completed on training. Hoffarth moved to adopt plan as Council's plan of action in the event Fair Labor Standard mandate calls for less than 54 hours and in the interim a procedure manual be prepared; second by McCannon. On roll aall, all YES. Laws moved that Fire Chief have study done in department toward more efficiency and that Police Chief study ways policemen can assist in firefighting; Hoffarth seconded. On roll call, passed unanimously. Hoffarth moved to add four men; Ragland seconded and on roll call motion carried unanimously. Report received - no action necessary. Monthly Financial Commentary as submitted by Finance Director Nelson accepted with no action necessary. Second reading by title only of ordinance authorizing and ordering th improvement of Wimer Street from Chestnut to Grandview, and Grandview from Wimer southerly a distance of 600 feet was given by the City Admi istrator. McCannon moved to second reading; Hoffarth seconded and on roll call vote, all YES. Second reading was given in full of an ordinance amending Ordinance No. 626 and mmending Sections 10.68.270 and 10.68.330 and addix~ a new section to Chapter 10.68. Ragland said he had talked with the Chief of Police and found that people with trailers, motorhome~ etc., use park facilities to empty refuse, holding tanks and whatever, and asked that the ordinance be amended by striking the parking prohibited Between 2:00 and 6:00 a.m. part of the section and inserting "which bears a motorhome or camper license" (after the word "vehicle" in the second line of "10.68.370 Parking Limitations. Laws moved to pass to second reading as amended; McCannon seconded and on roll call, passed unanimously. First reading of an ordinance was given authorizing and ordering the improvement of Oxford, Coventry and Cambridge Streets. Hoffarth moved to second reading; seconded by Ragland and passed unanimously on roll call vote. A resolution setting a date for a public hearing on the proposed ~np- rovement of Guthrie Street from Holly to Ashland Streets was read. McCannon moved to adopt; Laws seconded and on roll call, Allen, Rag- land, McCannon, Laws and McDowell voted YES. Hoffarth was absent from the room. 6/1/76 Page 4 Ordinances, Resolutions cont. E. Main Street Parking BUILDING VALUATION RES. QUITCLAIM DEEDS Bryant/Jones Harry & Evelyn Arnold Laborers Union Contract Ratification ADJOURNMENT A resolution establishing parking limitations on East Main Street was read. McDowell moved to adopt; seconded by Ragland and passed unani- mously on roll call vote. A resolution was read adopting building valuation data pursuant to Section 423 of the Uniform Building Code. On Hoffarth's question as to whether the building department.is self-supporting, he was told that since the Department of Conmerce h~d computed the fees it is an attempt to bring our fee into line for this region. McDowell moved to adopt; Ragland seconded and on roll call Allen, Ragland, McCannon, Laws and McDowell voted for the motion; Hoffarth opposed. Motion carried. Almquist explained that on the Jones & Bryant 0uitclafm Deed that the title company had discovered an error in the sewer easement which has been replaced with a corrected easement and this deed is to abandon incorrect easement; the Arnold Quitclaim Deed is presented to abandon an electric easement no longer necessary. Laws moved to authorize signing of both deeds by Mayor and City Recorder; seconded by McDowell and passed unanimously on roll call vote. McCannon moved to authorize Mayor and Recorder to sign Laborers Contract as submitted. Seconded by Laws and passed on roll call without opposition. The meeting adjourned at 9:45 p.m. to June 16, 1976 at 7:30 p.m. l~ep~. Butler e~ty Recorder Mayor