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Home My WebLink About1975-1216 REG MINROLL CALL APPROVAL OF MINUTES Council Boards, Commissions & Con~ittees Council of Gov. PUBhIC FORI~I Linda Vista Care Center Liaison Reports Request for reim- bursement by ParFs & Rec. MINUTES FOR ~[E REGULAR MEETING ASHLAND CITY COFNCIL December 16, 1975 The Pledge of Allegiance was led by Mayor Prickett who called the meeting to order at 7:30 p.m., on the above date in the Council Chambers. Hoffafth, McDowell, Ragland and Laws were present. McCannon and Allen were absent. McDowell moved that minutes for the regular meeting of December 2, 1975 and the Executive Session of Dece~er 2, 1975 be aDproved and placed on file Laws seconded and on voice vote, all YE~, McDowell mcved that minutes for Boards, Commissions and Cormnittees be accept, ed and placed on file; Laws seconded and on voice vote, psssed unanimously, A memorandum from City Administrator Almquist and letter from Rogue Valla~ Conncil of Governn~ents were read by the City Administrator relative to initiative attempts to abolish COGS and its affect on other conperative agreements between units of local government. No action necessary, There were no comments from the audience. Mayor Prickett presented a letter from Linda Vista Nursing Home and requested item be consic~ered as an item. McDowe]l moved to place item on agenda; seconded by Laws axed en reJl call, all YES. Mr. Charles Fogg, Administrator for the nursing home told of need for skilled beds and plans for combining the facilities of >It, Vie~7 Nursing Home and Linda Vista Care Center and would like s'~lpport of Ceu~.c~! in preparation of certificate of nec~i application for skilled beds. arth ~oved that Mayor be authorized to send letter of support on beha]J of Linda Vista Nursing Home; McDowell seconded and on roll ca],-]., all YES. Councilman Laws requested that reports from members of Council who act as liaison ~ different organizations be mnde a regular item on the agcnda. Mayor Pv' zkett requested that such reports - oral or written-- be placed on agenda .~. I added to Departmenta] Reports slot. Mayor Prickett reviewed a ] otter from Parks Commission Chairman requestin~ reimbursement of funds in connection with flood restoration and a bi]] fro,nx the State Employment off]ce in the amount of some $1300 as a result of offs after restoration of which Bennett requested a Dro-rata share of ~he bill be paid by the City, Prickett reminded Chairman Bennett that recerds do not show that all bills paid from flood restoration funds were in fact specifically for restoration and that he had been assured at the time of Steve Sbapiro's fins] report of costs that no more bills would continue to trickle in. Prickett added that the unemploylnent insurance bill might wL, 1l be an exception. Costs of labor and materials by jobs was discussed and was concluded that the recent audit was made with a lack of specifics and further detern~instion x.~ould be impossible based just on time sheets and bill! Laws wondered why the City and Parks Department were spoken of as scpc:rai-e entities and Mayor Prickett explained that the Parks Conmaissjon is account:t-* able for its own funding by the 6]~arter. Ragland said that withcwt dc',c- umentation there would be no le,~al way the City could accept the burdc.n ~f the $6,000 request. F_~n~r~ce Director Nelson said that a~ything in the! x.~av of expenditur~.*s pr~or to the Shapiro report should no longer he consic]era!c7 but that there could be items like equfpment rental and materials which work! be eligible for flood funds. Laws moved that Conncil authorize spending, $1316 for Unei?p].oyment Compensation from Flood Restoration Fund; Ra~,~land . ReF~u~ Meeting Ashland City Council __ "~,e two Parks & Rec. Request continued Motor Grader Hllmsn Resources Con~ittee Report Southern Pacific Land Lease Uncollectible Utility Bills Contracts Review Bd. Collective Bargain- ing Ordinance seconded and on roll call, passed unanimously. Hoffarth moved that further requests for flood restoration funds be tabled until Parks can document same seconded by McDowell and passed withou~ opposition on roll call vote. Director of Finance reported on the need for a motor grader and presented pros and cons of leasin~ and purchasihg. The matter was discussed in depth. Ragland then moved to buy new grader; second by Laws and passed unan~l~ously on roll call vote. Mayor Prickett read report by Chairperson Shanafelt outlining results of recent meetings and survey and making certain recommendations. Prickett invited Shanafelt to make further comments. Shanafelt suFaned up the report by stating that perhaps more time could have been spent in resource areas but said that the accessibility of facilities poses a problem and that the need for transportation was pointed out through questionnaires. Mayor Prick ett requested that City Administrator Almquist refer information relating to the "Youth Involvement Center Survey" and "Community Schools Program" to the Parks & Recreation Department for study and that youth recreation pro-- gram be considered with the assistance of Brenda Conwell, s school rep- resentative,~-Laws moved that committee consider the question of whether needs are being met sufficiently.by ~lti-service Center and Senior Forum; on how a central information center might be set up and further report on ~te pleasure of the committee as re~ar~s other items mentioned in report. Shanafelt said the committee would meet again in January or February to cove issues brought up by Laws; McDowell seconded and on roll call, sll YES. A memorandum from Director of Public Works Alsing was read by City Adminis- trator Almquist relative to the lease with Southern Pacific in which it was recommended that property now being le sod from S.P. for a storage yard is not needed and that the lease be ten~:~ated, ~e City Administrator pointed out that the cost had gone from $30 t~. year to $210 - a 700% increase. Hoffarth moved for termination of lease; second by McDowell and on roll call, passed unanimously, City Administrator Almquist read a memorandum and presented list showing amount of unpaid and unco]lectible bills and reouested authorization to ~rit off $5,245.76 stating that the percentage was negliKible over the period dating back for some time. Ragland moved for write-off; second by McDowel!, and on roll call all YES. City Administrator Almquist read a memorandum in wt!ich he cited the need for local control of contrscts review by ordinance as opposed to be~n~ under the contro] of the State board. Hoffarth moved to authorize City Administrator Almquist to Dropare ordinance; second by Raglsnd and passed unanimously on roll call vote. City Administrator Almquist presented Council with a memorandum he had written recommending that an ordinance be drawn to set down procedures with built-in "home rule" controls which would be based on but not con- trolled by state law on the subject of collective bargaining~ Ragland moved City Administrator be given authority to work with the City Attorney to draw up an ordinance to be brought back to Council; McDowell seconded and the motion passed unanimously on roll cal] vote. ]2I]6/75 Pa~c 2 Regul_~l_Meeting · Asmland City Council 12/16/75 P~-~ three bCDC Extension Jork Stldy Patrolmen A letter to Land Conservation & Dsvelopment Commission requesting a condit- ional extension until February 1, 1976 was read byCity Administrator Almquist. On question from Mayor Prickett as to LCDC's authority~ Mawson said that the cities are to go through certain processes or LCDC can with- hold funding should cities not comply and added that to this point LCDC has been satisfied with the plannin~ which has been done. Mawson said there had been no funding as yet and tbat it will be necessary to see what LCDC reqnires before a dollar figure can be established to complete the plan. Hoffarth moved to send letter requesting conditional extension; second by McDowell and on roll call, passed unanimously. Laws requested permission to work with Chief Hays on possibility of ha~ing work study stndents on dog control and downtown psrking, Mayor Prickett felt it was a good idea and Council concurred. Chief Hays suggested a bike path patrol be considered in proposal, No action necessary. ~una Vista Imp. Ord. SecOnd reading by title only of an ordinance authorizing and ordering the improvement of Luna Vista Street between Chestnut & Walnut Streets was read by City Administrator Almquist, McDQwell moved for adoption; second by Laws and passed unanimously on roll call vote. ~chool Grounds & Speed ~ont~tol notices City Administrator Almquist read a resolution directing the Depsrtment o[ Public Wer~s to post notices of school grounds and speed control on South Mountain Avenue between Siskiyou Boulevard and Ashland Street. Rag]and moved for adoption; Hoffarth seconded and passed unanimously by roll call. ~stablistnnent of Bus ;top & Prohibition of !ar~!ng etc. City Administrator Almquist read a resolution establishing a bus stop and prohibiting parking on the southeasterly side of Manzanita Street for a distance of forty (40) feet from its intersection with North Main Str et and also prohibiting parking on the westerly side of Mountsin Avenul. .~or a distance twenty (20) feet in esch direction from its intersection ~ith Henry Street and providing a penalty for violation of this resnlutiom. Hoffarth moved for adoption; second by Ragland and on roll call, all YES. ~epartmental Reports ~ovember 1975 Laws moved for acceptance of DeDsrtmental Reports for the month of November; McDowell seconded and passed unanimously on voice vote. :oil Conservation Mawson announced that Soil Conservation District would be meeting on the 37th at Hill~h Temple at 7:30 p.m. and invited Council to attend. SJOUKNMENT Meeting adjourned at 10:00 p.m. Mayor