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HomeMy WebLinkAbout1974-0402 REG MINROLL CALL Invocation Approval of Minutes: Parks ~ Recreation Hospital Board PUD Appeal Shelter Home Public Forum Armory Committee Street Paving Charter Question Flood Damage Funding MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL April 2, 1974 The regular meeting was called to order by Mayor Fries in the Council Chambers on the above date at 7:30 p.m. Conklin, McCannon, Allen, Soderberg, Prickerr and Rob1 were present. Invocation was given by Reverend Paul Hagadorn. Mayor Fries asked for corrections of the minutes of the regular meeting of March 1[ and executive session of March 19, 1974. In the absence of corrections the minutes stood approved and placed on file. Prickerr moved that minutes of the Recreation Cormnission meeting of March 14, 1974 be accepted and placed on file. Conklin seconded and the minutes were unanimously ~ccepted on voice vote. Roble moved that minutes of the Hospital Board for meeting of March 1S, 1974 be accepted and placed on file. Unanimously passed on voice vote. City Administrator Almquist read letter appealing decision of Planning Commission on PUD (Oredson, applicant) signed by Harold C. Reger representing the "Home Owners of Upper Tolman Creek Road, Morada Lane and Greenmeadows Way. Vince Oredson read a prepared statement in which he outlined reasons for his decision to withdraw his appeal from Planning Commission decision to delete proposed commercial store from PUD plans and to abandon plans of developing the Planned Unit Development because of unexpected opposition. Oredson said instead of the PUD that he is planning to develop a subdivision made up of single family residences and asked that Council consider annexation of 7.96 acres and place item on agenda. Oredson said he would like to know if the Planning Commission approves of subdivision now so that time ar money is not expanded in engineering previous to acceptance and wondered if the Planning Commission could approve of a subdivision part of which extends outside city limits. He asked that the rezoning hearing be postponed and placed on the agenda at the same time as the annexation hearing. City Attorney Salter said that the ordinance could be amended to provide how the subdivision would be annexed. Soderberg moved that staff be instructed to draw ordinance calling for public hear- ing on annexation of 7.96 acres and that Oredson handle Planning Commission proced- ures. Conklin said that he cannot pass annexation at this time nor in the future until "we get our house in order". On roll call, Soderberg, Roble and McCannon voted YES: Conklin, Prickett and Allen opposed the motion. Mayor Fries broke the tie by voting YES. Motion carried. George Brown, director of the Jackson County Juvenile Department, Gary Burrell and Mary Blankenship of Children's Services described their efforts to locate a house for setting up a shelter home in Ashland which would pass building and safety code~ at a price they can afford and one which would be in the right zone. They asked any recommendations the Council might have. Roble offered assistance by checking out a home they might consider buying to appraise them of what it would take to bring it up to code so they wouldn't run into impossible circumstances after havinI made a purchase. Mayor Fries and Council supported the shelter home plan. McCannon brought up the matter of reduced cab rates for senior citizens which he had recommended during time rate raises were considered by Council for Lithia Cab Company. Allen, who had chaired the committee said he understood that we were try. ing to get information about systems other cities hav~ adopted on reduced rates fo: senior citizens. City Administrator Almquist stated that he has contacted the League of Oregon Cities and heard there are two cities using such a plan and that ] is now awaiting information and will report when it is received. Allen, Chairman of the Armory Committee, set April 30, 1974 for an inspection of the facilities of the Grants Pass Armory and suggested that local legislators be invited to join the tour. Capt. Miller of the Ashland Armory will head the group. Mrs. Terry Prince asked about city's policy in paving. Public Works Director Alsi: said we normally order street improvements if petitioned to do so by S0% of the affected property owners. Soderberg asked if staff had taken any action on question raised by League of Wome voters relative to charter authority of the City to provide water for consumers outside the city limits. City Attorney Salter said that he was awaiting the retur of Attorney Frohnmayer presently on a trip, at which time attention will be turned to the question. On Prickett's question, Almqulst said he had not been notified on funding as yet for restoration projects. Reg,' Meeting Ashland City Council . ~Page two Walker Ave. Crossing Greenway Funding Industrial Park Social Gambling Kuest Building (office space) Treatment Plant Access Road Zoning Adjustment Committee Comprehensive Plan Soderberg asked what progress had been made with plans for the Walker Avenue rail- road crossing. City Administrator Almquist said that it is in the hands of Soderberg advised that Bear Creek Greenway had been granted funding and now sh~/~ would like to see the Ashland Greenway Committee reactivated and requested Council recommendation on what should be done about the $3,000 figure for appraisal. Mayor said the committee could continue its work. Soderberg said she would call a meeting. City Administrator Almquist said that Lininger had dlscu~sed a possible trade of land a month before the matter came up with Workman showing an interest in the City Industrial Park, and suggested that committee check with Lininger before pro- ceeding. Roble, Chairman of the committee said that he, Salter, Soderberg, Conklir Alsing and Workman had met out at the property and returned to City Hall where maps were checked out. Alsing said that Workman is interested in five (5) plus acres and will be making his decision on the property in a week or so. City Attorney Salter, in order to avoid conflict, agreed to pay for services of any attorney Council would like to recommend for the City since Workman is Salter's client. Roble said the committee will be glad to act on the Lininger ,offer. Mayor Fries asked that committee report back at the regular meeting of April 16, 1974. Richard Cottle, attorney, on behalf of the Elks Club requested that an ordinance like Ordinance No. 1802 be drawn t6 allow gambling in fraternal, charitable and religious organizations, and that the thirty day clause be deleted from such ordin- ance. Conklin moved that matter be discussed and that an ordinance be drawn such as Ordinance No. 1802 with 30 day clause deleted. Soderberg seconded for discuss- ion. Bd McKeown of 1673 Parker Street (partner in Omar's), said that he and his partner had e'ntertained the idea of purchasihg a license to gamble but objected to gambling being limited in the way proposed. Allen asked Chief Hays if he knew of other cities who had done this and Chief Hays said he had no knowledge of any. Betty Miller of the ~ledford Mail Tribune said that Butte Falls had passed an ordin- ance allowing gambling. On roll call, passed unanimously. City Administrator Almquist reported that he had checked on available office space adjacent to that reserved for Building and Planning for the Engineering offices. The space could be leased at $7S.00 per month. Almquist asked that Chief Hays explain his plan. Proposal is to move the Finance Department upstairs, and to expand the Police Department into that area. Prickerr moved that plan go forward; Conklin seconded and the motion passed unanimously on roll call vote. City Attorney Salter showed map of treatment plant area and explained that efflu- ence is discharging into a dry creek bed as a result of the rechannelled creek due to the recent flood and that we will have to look forward to a long period of litigation over the road and suggested various alternatives available, and recom- mended that a licensed appraiser be hired look the situation over, appraise the surrounding properties and to come up with the most economical solution to the pro- blem. The City Attorney stated further that under the circumstances it would be necessary to adopt a resolution to get Court to condemn easement and convince jury of the value. Conklin stated that Staff could determine.which is the best route tc take and that only the immediate area need be appraised. On Roble's question as to estimated cost, Salter said he would guess at around $S00. Prickett moved to accept Attorney's recommendation, but also still interested in getting proposal fro property owner. Conklin seconded. Passed unanimously on roll call vote. City Administrator Almquist read memorandum from the Planning Commission recommend- ing that the Economic and Downtown Development Committees be phased out and that decisions previously made by the three member ZAC now come before the full Plan- ning Commission. Soderberg said that in order to change any setdp in the Planning Commission it would mean to rewrite the ordinance. Soderberg suggested that ordin- ance be amended to follow recommendation to eliminate subcommittees. City Attorne) Salter said the Planning Commission could hold public hearing amending zoning ordinance. Conklin moved that staff draw necessary papers to repeal ordinance and draft new ordinance. On roll call, passed unanimously. Prickett asked for progress on Comprehensive Planjsuggested the committee get back together to follow up plans. Allen, Chairman of the committee said that the posi- tion of planning technician has been advertised in the trade publications and when Mawson's present position has been filled, work will begin on the Comprehensive Plan. Almquist said that two consultants had been interviewed relative to the preliminary work to be done 9n limited basis and that he would report back later. Meeting Ashland City Council .~Page thre~ Site Review Adult Student Housing Position Classification Ordinance Truck Ronte Ordinance ADJOURNMENT Conklin moved status of site review'ordinance be discussed. Roble seconded, 'on roll call, passed unanimously. City Administrator Almquist advised that the Plan- ning Commission had sent the Site Design Review ordinance'to Council a~d it was rejected by a 4-2 vote and said that a joint meeting had been set up for Council ~ Planning Commissioners to discuss the problem. Since there were only three mem- bers present from Planning Commission the issue was not taken up and a subsequent meeting has not been called. Mayor Pries said it was unclear as to what a Site Review Board was supposed to do. Mayor Fries asked Council to authorize him or City Administrator Almquist to write a letter to Internal Revenue to find out whether or not ASH is a non-profit organi; ation and said that from what he had learned, ASH had no plan for lowering rents if they do come off the tax rolls. Prickett said he thinks it is a much broader problem and that we should be contacting the State Legislature and that ASH should not be criticized for taking a legal option set down by the State Legislature. said perhaps Housing & Urban Development should be contacted because ASH is qualified under that program. Fries said that if ASH is granted exemption, then the rest of us are going to have to pick up the tax loss. Fries suggested that Hatfield and Packwood be contacted. tie further stated that rental income should be sufficient to pay taxes. Prickett moved that Mayor or City Administrator write appropriate letters and include all data on Adult Student Housing. Conklin sec- onded. Soderberg said that in talking about taxes for school support, she objects to constant discrimination relative to children and that she does not share in thi~ objection to children. Mayor Fries said he objects to paying school taxes for parents who do not pay taxes. On roll call, motion passed unanimously. City Administrator Almquist gave second reading by title only of an ordinance amending Ordinance No. 1415 as amended by Ordinance Nos. 1713 & 1795, which adoptel and created a position classification plan for the City of Ashland, and declarinR an emergency. Prickett moved for adoption. McCannon seconded. On roll call, Roble, McCannon, Prickett, Conklin and Allen voted YES. Soderberg opposed. biotiol carried. City Attorney Salter proposed an amendment to the truck route ordinance to clarify it. City Administrator Almquist read Ordinance amending Ordinance No. lgll which designated truck route within the City of Ashland. and declaring an emergency. Conklin moved to pass to second readinc. On roll call, Soderberg opposed the motion. All other members voted YES. Motion carried. There being no further business, Mayor Fries adjourned the meeting at 9:25 p.m.