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HomeMy WebLinkAbout1974-0521 REG MININVOCATION ROLL CALL Confirmation of Fred Roberts Approval of Minutes Departmental Reports Planning Commission. Minutes Petition for appeal 27S Avery St. CUP Terrace St. Improvement MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 21, 1974 Invocation was given by Roy. George of the Christian Center and followed by the Pledge of Allegiance to the Flag. The regular meeting was called to order by Council Chair- man Roble in the absence of the Mayor. McCannon was also absent. Present were Allen, Soderberg, Prickett and Conklin. Prickett move~ for confirmation of appointment of Fred Rob- errs to the Citizens Budget Committee to replace Bob Bailer who resigned. Soderberg seconded and Roberrs was confirmed by unanimous vote. Prickerr moved that minutes for the regular meeting of May 7, 1974 be approved and placed on file; Soderberg seconded the motion which unanimously passed on voice vote. Prickerr moved and Soderberg seconded that Departmental Reports for the month of April be accepted and placed on file. Passed on unanimous voice vote. Soderberg moved tha~ minutes for Planning Commission meet- ing of May 13, 1974 be accepted and placed on file. Conk~ lin seconded and motion passed unanimously on voice vote, Petition presented from property owners in the vicinity of 275 Avery Street, appealing the approval by the Planning Commission of a conditional use permit for a private school was read by City Administrator Almquist who recommended that a public hearing be set for June 4, 1974 at 7:30 P.m. Soderberg so moved and Conklin seconded. On roll call, passed unanimously. City Administrator Almquist read a petition from property owners on Terrace Street from Summit Street south to the existing pavement requesting the installation of curbs, gutters and paving and the formation of an assessment dis- trict setting 3une 4, 1974 at 7:30 p.m. as the date and time of public hearing. Site Design Review Twin Plunges Proposal Letter from Planning Commission relative to Site Design Review was read by City Administrator Almquist who stated no action was necessary. Both Karl Mawson, Planner, and Hank Hampton, Commissioner, explained that the Site Design Review Ordinance was being rewritten so that it would be more acceptable and said they were anxious to meet with Council when ordinance is drafted. Prickerr recommended that Council be submitted the rough draft in stages so it could have in-puts during drafting to the point of accept- ability. Hampton agreed and said he would have copy avail- able shortly. A letter was read from Alfred & Edith Willstatter in which they submitted proposal to lease property for public recrea. tion (swimming) for $15,000 per year or for additional 2.8 acres at $20,000 per year. Soderberg moved to defer consi& oration until such time as Parks & Recreation Commission takes action at next meeting. Prickett said he would also like to hear from Jackson County Parks and from the Commiss- ioners before consideration. Soderberg so moved; Prickerr seconded and motion passed unanimously on roll call vote. Regular Meeting Ashland City Council Pg. 2 Jackson County Transp. COG-BCATS Con~ittee Solid Waste Plans PUBLIC FORUM Park Patrol COG Charter League Meeting BCATS traffic data Golf Course Report Letter from Jackson County Department of Transportation seeking withdrawal of their request for funds to subsidize transit operations was read by the City Administrator. It was pointed out that the matter of bus stops would still be considered but would be worked out with Rogue Valley Stages. Conklin moved letter be accepted and placed on file; Allen seconded and the motion passed unanimously on roll call. City Administrator Almquist read letter from Council of Governments stating that BCATS Committee would be brought under the umbrella of COG and asked that Ashland be repres- ented when its regular meeting is held on May 29, 1974. Council Chairman Roble appointed Conklin with Soderberg as Alternate. Prickett moved for confirmation of appointment. Allen seconded. It was requested that Staff notify members of date of meeting. On roll call, all YES. A letter from Ashland Sanitary Service requesting that a committee be appointed to meet on June S, 1974 at noon at the Red Lion to discuss solid waste fssues was read by City Administrator Almquist. Council Chairman Roble deferred action and left appointments up to the pleasure of the Mayor on his return to the City. Mr. C. P. Corliss of 520 Fairfield suggested that Council request that Parks Commission reconsider the necessity for a park patrol and explained that it ~:ould not only serve as aB enforcement patrol butwould act as a deterrant. Soderberg suggested that matter Be taken to budget committ~ Prickett said the Parks went on record that this is not their responsibility and reaffirmed this at the budget meeting. Soderberg said that the matter should still be presented again by both the Parks and Police Departments on May 28, 1974 at the 2:00 p.m. session of the budget committee. Soderberg said s~e has received the agenda from Council of Governments and feels that since they are taking up the matter of an amended charter, that Ashland should be repres- ented at that meeting to be held on Wednesday, May 29, 1974 at 7:30 p.m. Conklin said that he had been contacted and planned to attend. Soderberg requested that copies of the Charter be made available before next Wednesday and that Staff also be directed to have agendas and other correspond- ence sent directly to their residences. Soderberg announced a meeting to be held for Board Members of the League of Oregon Cities on Wednesday-, May 29, 1974 at 11:00 a.m. Soderberg moved that Staff be directed to negotiate with the State Department of Transportation in seeking an update study for the City of Ashland by BCATS. Prickett seconded and on roll call, passed unanimously. Conklin reported that he and MayoPtics met-with Jack Reid at Oak Knoll at which time golf carts were discussed and the committee agreed that Reid should be reimbursed in part by charging $100.00 annual for on-site storage of private carts and this a~ount would cover electricity, shelter and annual use privileges; $50.00 would be charged as annual fee for private cart use privelcges or $1.00 per day would be charged users for private carts and so moved. Allen seconded for discussion. Dave Curtis of 694 Oak Knoll Dr., said that he would not be against the fees if there was a safe way to drive a cart on the course in its poor shape. He complained that nails protrude on bridge planks - mushy dips from poor drainage and generally poor conditions. Regular Meeting ~f course cent. National Flood Ins. Oneida Circle retaining wall liability P~rks & Recreation Flood Restoration Program & Cost Report Ashland City Council Pg. 3 Mr. King of 799 Roca said that an effort to repair the course is being made and suggested the problems be brought directly to Reid whom he feels will abide by requests.. Conklin said that if Reid can charge for the carts he will be in a better situation financially to improve the course: Prickett said that since the rates were raised he felt that conditions could be better 'and suggested a letter be sent giving Reid thirty' days to make repairs and also that an accounting statement requested months ago be submitted. On motion for cart charges, passed unanimously on roll call vote. City Administrator Almquist reported that he had met with HUD on May 3, 1974 and picked up applications for flood insurance at that time. He said that after July 1, 1975 federal loans can not be secured on property in flood plain areas without having flood insurance. Prickett asked if the City can get protection and Almquist stated that the maximum amount allowable is $200,000 at 25~ per $100. Chairman Roble deferred matter to resolution later in agenda. City Attorney Salter reported on retaining wall problem on property developed by Karl Windbigler at %ghich time, November 30, 1965, Windbigler had agreed to install a retaining wall. Subsequently a wall was built which was not in accordance with sDecifications set down by Director of Public Works Alsing and Windbigler was notified it was not in compliance with specs. Prickerr moved that Arty. Salter be directed to seek Declaratory Relief. Conklin seconded the motion which passed unanimously on roll call. Soderberg moved that Staff be directed to send a letter to Windbigler giving him ten days to respond as to his plans and that the letter be sent certified, return receipt requested. Conklin seconded. On roll call, all YES. Parks & Recreation Director McGuire submitted accounting in the amount of $24,100.03 spent or scheduled for spending from January through June on flood damage restoration. He said the committee appointed by the Mayor had raised more than $12,000 and about $35,000 was donated in time and materials for restoration of Lithia Park. McGuire asked for approval of flood restoration monies to cover those things already done and to continue program and invited Council to walk with the members of the Park Commission to see damage in the park and work which has been done to repair it. He said virtually all organizations in Ashland have made contributions. McGuire said that the compilation of the $24,000 figure represents monies he would need now before new budget year. City Administrator Almquist asked if this figure included force account work and McGuire said that it did include some for supervision on weekends when volunteer workers were used and was paying salaries for them and added that the May bills have not been paid as yet. According to McGuire the bridges have been replaced and have been upgraded to meet the building code. He said monies donated for bridges were spent on designated pro- jects. On question from Conklin, McGuire said that his force account work continued as normal and that work is currently being done as usual including Hunter Park. Prickerr reminded McGuire that it has been Council policy that all residual debts were to be brought to Council for consideration before jobs were begun or monies expended. On Allen's question, McGuire said he would be in great difficulty if Council does not approve funding. He said some of the money would be reimbursed and cited the bridge construction, flood fighting etc. McGuire said Staff approved projects thus far. Soderberg said the request was reasonable inasmuch as the wording of the bond issue included restoration of the park and this is what is being done. Prickerr said he could accept the costs for January and February and a~ked the City Administrator if fourmen Kegular ~lleet~ng Ashland City Council Pg. 4 Flood Restoration cont. 'Lithia Park Bridge Construction were hired prior to the bond issue. City Administrat6r Alm- quist said they had been because the work had to be done.. Prickerr said there apparently is a misunderstanding betwem Council and Staff on policy. Finance Director Nelson said it was his understanding that the Council wanted to be made aware of anything that would be contracted and that what work could be done by City crews was done. Conklin said it was the understanding that anything not covered by Damage Survey Reports must be approved by Council. City Administrator Almquist said that we have been bringing to Council what is being done and it was discussed at the Study Session. Allen agreed with Prickerr that we are responsible to the people of the community and that is why the bond issue passed. Soderberg said that the restoration of the park is what sold the bonds and that she would like to have had the opportunity to look at May & June schedule but that the rest of the costs were unavoidable. On Conk- lin's question as to the amount of force accounts costs McGuire said from $1,500 to $1,900 and that $2,100 would be coming back on bridge cost reimbursement. Prickett said he would like to see the park. Soderberg agreed. Prickett moved to accept Page 1 (attached) up to today and any expenditures less those reimbursed from January through May and any other items would have to be screened by the Counc~ Soderberg seconded and on roll call, all YES. McGuire then asked if this meant that no future flood restoration work would be done and if he should lay off employees. Prickett amended motion to keep labor until the next Council meeting on June 4, 1974 but any item be brought to'Co'uncil. Soder- berg seconded. McGuire said he Mould need more granite from City for preparation of the Band Shell area for SOC graduation exercises on June 1, 1974 and asked approval to get more granite. Prickerr amended motion to do whatever necessary for program up to 3une 6, 1974. On roll call, Allen, Soderberg and Prickerr voted YES. Conklin and Roble opposed the motion. ~otion carried. McGuire continued on with second page and explained that half of the work being done is the filling of holes with granite; bank protection and cleaning out channels, water and irrigation systems, cat work, top soil and shrubs. He said he would like to keep temporary employees to complete the project. Nelson asked for clarification on matter of completion of restoration of park to its previous condition and upgrading of replacements of pipe, etc. Prickerr said any items not covered by DSR's should be reviewed by Council before proceeding. It was decided to defer the issue on granite at this time. Public Works Director presented plans and s~ecifications for bridges damaged in the January flood. Alsing said the Van Ness bridge costs would be reimbursed by flood restora- tion monies should it simply be replaced but remommended looking into funding from the Federal Highway Administration in order to bring the bridge up to standards and thus pre- vent future flood damage. On reconstruction of Granite Street bridge, Alsing said $1,735 would be covered but said that widening, which he recommended, would cost an additional $5,800. Conklin moved that Alsing's recommenda- tions be accepted on Van Ness and Granite Street bridges. On roll call, passed unanimously. Alsing showed plans for Winburn Bridge which did not wash out in the flood but its position and its capacity rate contributed to the flood problems and suggested diversion, capacity and channel depth of Winburn. Alsing cited costs as being $83,460 for tube, $30,220 for lowering the channel and $4,000 for realigning the creek. Plans were shown for the Nevada Street bridge which was ]lot damaged structurally but approaches were washed out. A culvert should be added - present culvert Regular Meeting Ashland City Council Pg. S pridge Const. cont. Open Space Designation Willstatter Billings Oredson Annex. Ordinance Truck Ordinance Zone Change Ramoss, Applicant Codification Acceptance Resolution Parking - Homes St. Terrace St. Imp. National Flood Ins. could be replaced or a bridge could be constructed al6ng with rechannelling the creek in that area, according to Alsing. He explained that the creek could be realigned with no land problem since Jack ~illiams gave permission for use of his land. Conklin moved to authorize Staff to apply for necessary funding for reconstruction and up~ grading of bridges. Prickerr seconded. Soderberg asked that Alsing show plans to Parks Commission. On roll call motion passed unanimously. Prickett moved to set public hearing for June 18, 1974 at 7:30 p.m. on application filed by Alfred & Edith Will- statter for designation of land at 1st & "A" Streets as Open Space. Allen seconded and motion passed unanimously on roll call vote. Prickett moved to set public hearing for June 18, 1974 at 7:30 p.m. on application filed by John S. Billings for designation of land at Fox & Schofield Streets as Open Space. Allen seconded. Unanimously passed on roll call. City Administrator Almquist gave sec6nd readingby title only of an Ordinance dispensing with an election on pro- posed annexation as applied for by Vince Oredson. Allen moved for adoption. Soderberg seconded. On roll call, Allen and Soderberg voted YES. Prickerr, Roble and Conk- lin opposed. Motion failed. City Administrator Almquist gave fi~t reading of an Ordin- anc~ amending No. 1811 which designated a truck route in City of Ashland. Prickerr moved to second reading. Conk- lin seconded. On roll call Allen, Roble, Prickett and Conklin voted YES. Soderberg opposed. Soderberg moved for reconsideration, Prickerr seconded. On roll call, all YE~ On reconsideration of vote, passed unanimously. First reading of an ordinance amending Ordinance No. 1361 to rezone certain property from C-1 (Retail Commercial) to R-l: B-8 (Siugle Family Residential) and declaring an emergency, was given by City Administrator Almquist. Conk- lin moved to second reading; Prickerr seconded. On roll call vote, all YES. City Administrator Almquist gave first reading of an Ordin- ance adopting Ashland Municipal Code as codified. Conklin moved Ordinance be passed to second reading. Allen sec- onded. Passed unanimously on roll call vote. City Administrator read Resolution limiting parking on a portion of Homes Avenue and providing a penalty for viola- tion. Conklin moved for adoption; Soderberg seconded and motion passed unanimously on roll call vote. City Administrator Almquist read Resolution providing for construction of curbs, gutters and paving on Terrace St., and setting a public hearing for June 4, 1974 at 7:30 p.m. Soderberg moved for adoption. Conklin seconded and motion passed unanimously on roll call vote. City Administrator Almquist read Resolution authorizing submission of an application for participation in National Flood Insurance Program. Soderberg moved for adoption; Conklin seconded. On roll call, all YES. -egular Meeting Ashland City Council Pg. Plans Review - Flood Prone Areas Transfer Approp. City Administrator read Resolution establishing a plan3 review process for construction in flood prone areas. Conklin moved for adoption; Soderberg seconded. On. rorl call, passed unanimously. City Administrator Almquist read Resolution transferring appropriations within funds (Centennial expenses, Electric Dept., Salaries, Fuel). Soderberg moved for adoption; Allen seconded and motion passed unanimously on roll call vote. Prickeli absence Vito's Street Signs Adjournment Prickett moved to add item to agenda. Conklin seconded. On roll call Prickett, Conklin, Soderberg and Roble voted YES. Allen opposed. Prickett asked to be excused from Council participation for over 30 days beginning in July and so moved. Soderberg seconded. On roll call, Conklin, Prickeli, Soderberg and Roble voted YES. Alien opposed. City Administrator Almquist reported on signs at Vito's and said staff recommends that "no parking" signs be re- installed because they are primary traffic control method. Conklin moved to place item on agenda. Soderberg seconded. Motion passed unanimously on roll call vote. Conklin moved to allow painting of curbs only and to eliminate signs. Soderberg seconded. 0n roll call, Soderberg, Conklin, Robh and Prickett voted YES. Allen opposed. All moved for adjournment at ll:p.m. j6sep~M.'Butl~r ~corder Mayor ih