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HomeMy WebLinkAbout1974-0716 REG MININVOCATION ROLL CALL APPROVAL OF MINUTES DEPAI~MENTAL REPORTS June, 1974 Parks & Recreation Minutes 6/13/74 C OMM UN I CAT I ON S MINUTES FOR TIlE REGULAR MEETING ASHLAND CITY COUNCIL July 16, 1974 Rev. Glenn Lundy of Church of Christ gave invocation followed by the Pledge of Allegiance. Mayor Fries called the regular meeting to order on the above date at 7:3~ p.m, Present were Soderberg, Allen, Conklin and McCannon. Prickett and Roble were absent. McCannon asked for correction of the minutes for the regular meeting of July 2, 1974, page 1, pp. 3 by stat- ing that he was in favor of the motion but wanted a committee appointed to study the matter. Also in the following paragraph McCannon pointed out that he had been named Committee Chairman of the Senjot Forum, the committee appointed study the matter of rates for Ash- land Sanitary Service. Recorder Butler requested that 'the last Daragraph on page 1 of the minutes for the adjourned meeting of June 27, 1974 be corrected to state that dredging was being done in Reeder Reservoir. Conklin moved that minutes of the adjourned meeting of June 27, 1974 and regular meeting of July 2, 1974 be accepted as corrected and placed on file. Soderberg seconded and motion passed on unanimous voice vote. Soderberg moved for acceptance of Departmental Reports for tie month of June; Conklin seconded. Soderberg requested that letters from U.S. Department of Justice and reply by Larry Hortom (Marquess & Marquess-Electric al Consultants) be made available to her. City Admin. Almquist said he would make correspondence available. On voice vote, motion passed umsnimously. McCannon ln'oved that minutes for the June 13, 1974 meet- ing of the Parks & Recreation Commission be accepted and placed on file; Allen seconded and ~otion passed unanimously on voice vote. City Administrator Almquist read a letter from Mr. & Mrs. Ralph Buerosse complaining of heavy trncks in Quiet Village. Mrs. Buerosse submitted a petition signed by twenty-six residents and submitted a copy of covenants and restrictions covering subdivision ask- ing that the latter be read by the City Administrator. City Administrator Almquist read Article 6 of the declarstion as recorded in the Jackson County Court- house. City Administrator Almquist cited complaints the Police Department has received on the truck nuis- ance and Conklin said he had had many calls on it. Conklin said he would like to see a committee appointed to look into the matter and to come back to Council with a recommendation. Mayor Pries appointed Conklin to chair committee and Allen to serve. PUBLIC FORUM Mayor Fries reported that July 27, 1974 has been desig- nated as Airport Day and that a program is being planned, lib announced that a Sister City (Mexico) Con- vention is being held jn Mazat]an. The Mayor read a letter of thanks from Charlotte Hildebrand of the "Flappers of '17" who had entered the 4th of July par- ade an~ who had canned recognition at that time. A letter thanking Mayor Fries, his wife, Mrs. Soderber~i and citizens of Ashland for hospitality dnring the week. end of thc Fourth of July from Mayor llale of Coos Bay was also read, Re ~' Meeting Ashland City Council 7/16/74 Pg.2 Public Foruia Cont. Vinton Phelps Parking Request Ochs Conditional Use Boar's Head Request Mayor Fries also read a letter from Southern Pacific Company relative to their visit to Ashland for the Golden Spike ceremony during the 4th celebration. A letter had also been received from the Oregon Musenm of Natural History explaining that it is without a Board of Directors ~nd would like to turn everything over to the City. Mayor Fries asked Council's opinion, saying that he had talked to Mr. Fink, curator of the museum in Jacksonville, and be will take the matter up with the Southern Oregon Historical Society should the Council express interest in reopening the ~useum. Soderberg suggested the matter be taken to Parks Comm- ission for consideration. Mayor agreed to contact them. Vinton Phelps of 3~2 Lithis Way asked that Council cousider designating two hour parking on two spaces from the alley to the driveway in front of his business to preclude all day parking for people employed in the the area of his barber shop. Conklin said that a sur- vey was made with the business people expressing what they wanted in the area and he didn't see how parking could be piece meal on the street. Mayor Fries said he would take the matter under advisement. City Attorney Salter reported the James Ochs had filed a Writ of Review in court and that it will be desirable to adopt the findings of fact and asked for direction on issue from Council. McCannon said he could not see how he could be expected to.change his vote on the issue now by adopting findings of fact he didn't agree with. Conklin moved to bring the matter off the table and Allen seconded. On roll call; all YES. Conklin moved for adoption of the findings of fact as express- ion of the majority of the Council. Allen seqonded for discussion. McCannon asked City Attorney Salter when the decision on adoption has' to be made and was informed that records must be filed by August 12, 1974, and findings must be adopted by July 23, 1974~ Salter also pointed out that the ordinance requires that we do adopt findings of fact. Soderberg said she could not agree with the statements at the time and cannot agree with it now. Allen said that he could vote for that motion because the majority of the Couucil agreed on them. On roll call Conklin and Allen.voted YES. McCanno~ and Soderberg opposed the motion. Mayor Frios refused to vote stating that he had broken the tie on two previous occasions...Soderberg's motion to table died for lack of a second. Conklin witkdrew his motion, and Allen his second. Soderberg moved for' approval of conditional use permit and to accept .findings of fact aGoFted Ly Planning Commission. 'blcCannon seconded and on roll call ~oderberg, HcCannon and Allen voted YES; Conltlin, iiO. Hotion carried. City Attorney Salter reported that Ordinanc~ would allow Boar's Head to remain open until 2:30 a.m. as requested by Dick Sn~ith, owner. Conklin asked for recommendation of Chief of Police Hays who stated he could gee no problem in closing hours. Conklin moved that Boar's llead he allowed to stay open until 2:30 a.m. Alien ~econded and motion passed unanimously on toil call vote. Fleeting Ashland City Council 7/16/74 Pg. 3 ' NEW & MISC. BUSINESS Oredson Annexation Public Itearing Parent - Applicant Zone Change 73-40 TRAFFIC CONTROL So. Nountain City Attorney Salter reported that an agreement was being drawn up covering the twenty acres in the City and the proposed annexation of the five plus acres in which applicant agrees to develop into single family units the eighty lots in his master.plan. Salter said that the five acres of open space are to be maintained by a property owner's association and suggested that same should be reviewed by the Planning Commission and reviewed by the Council so that the City would have some control of development. The public hearing was opened and there was no opposition from the audience. The public hearing was closed and McCannon moved that City Attorney be instructed to prepare ordinance for annexation. Allen seconded and asked Salter if it would be possible to require through the agreement that Talent Irrigation District water be piped to each lot. Salter said this could requested and if agreed to could be put into the agreenlent. Harry Skerry, Attorney for Applicant Oredson said that "Subdivision #1" would be prepared for record and that the Planning Commission will have to approve it so that many of the details will be incorporated into the agreement with the City. On roll call Allen, Soderberg and McCannon voted YES. Conklin opposed. Salter asked Council for guidance relative to control of the Property O~ner's Assn., on the open space. Oredson expressed that he felt the whole package should go before the Planning Commisslon and the Council if it wished. Soderberg asked Oredson if the open space would be used by the property owners or the public and Orcdson explained he would have to wait on that decis- ion until such time as he applies for open space tax status. Soderberg moved that matter not be brDught to Council until such time as owners.ask for tax exempt status. McCannon seconded. On roll call, all YES. Recommendation for approval from the Planning Commiss- ion to reclassify from County F-R to City R-3;2.4 (Zone Change No. 73-40) was submitted by City Adminis- trator Almquist who recommended a public hearing be held on August 6, 1974 and that notices be sent accord- ingly. Conklin moved lhat public hearing be set for August 6, 1974; Soderberg seconded. Conklin, Soder- berg and McCannon voted YES. Allen was absent from the room at the time of voting. A letter from Thomas !'~r. Pyle, S71 So. ~Jountain, in which stop signs ~ere requested on Mountain at Ashland and Pleasant l'7ay was d~scussed. Mayor Fries suggested tl~ere be a staff report and recoiamendation on the subject. A1 glaszak, 612 So. Nountain, asked that a petition be considered, and presented one from the residents of So. Blountain between tlonry aad Prospect~ Pleasant Vay, Ash]and St., Fern St., Elkader St., Roca St. and Prospect St. in which the petitioners also requcstc~ stop s~gns faci g ~on~tain Avenue traffic at Ashlaud St. and Plclasant Way. gonkli!~ asked j f the petitioners had considered the slippery condition of the Avenue in tile ~.Hnter, to which P, egu]_L,a'--Ueetiug Ashland City Council 7/16/74 Pg. 4 ~ TRAFFIC CONTROI~ So. Mountain (Cent' d. ) COMPREiiENSIVE pLAN ORDINANCES & RESOLUTIONS Bldg. Code SANITARY SERVICE FRdUqCIIISE WAGE PLANS FUN D IF RAN S FE RS Elaszak replied that ice is only a problem on five or six days ef the year, and felt the safety factor during the rest of the year necessitated the stop signs. Conklin moved that st'op signs be installed on South Mountain Ave. at PleaSant Way and Ashland Street. Soderberg seconded. Passed unanimously on roll call vote. Karl Mawson, City Planner, reported on the status of updating the Comprehensive Plan. lie said that we now have a Planning Technician and he (~lawson) . can now devote his time to updating the plan. He reported that he has had replies from consultants, and their fees will range from $20 to $30 per hour, and suggested trying to use them as sparingly as possible. Mawson said there will be meetings with a citizen's committee and Planning Commission and invited Council members to also assist if they so desire, and promised to keep them appraised of the progress being made, Allen felt the Comprehensive Plan is a Planning Comnlission function, but would appreciate the opportunity in sit in on meetings. Other Couucil members agreed, and Soderber~- questioned the procedure of Plaunjug Commission committees, to which Ma~.;Son replied that the Commissibn is currently ~orking ou modification of their composition. It was agreed that a joint meeting of the Council and Planning Commission would be held on July 29, 1974 to discuss a site review ordinance. Almquist said that notice of consideration of an ordinance amending Title 1S of t'he Ashland Municipal Code relating to bui]diugs and construction had been posted and published, and therefore the ordiuance did not require a full reading. Conklin moved to pass ordinance to second reading. Seconded by McCannon and passed unanimously on roll call vote. Almquist read an ordinance amending Ordinance 1373 relating to the franchise granted to Ashland Sanitary Service regarding rate changes. B~cCannon moved to pass to second reading; seconded by Conklin and passed unanimously on roll call vote. Almquist presented a resolution setting forth a wage plan for miscellaneous non=supervisory cm~ pl6yees for the fiscal year 1974-75. Soderberg moved to adopt the resolution. Seconded by Conklin and passed unanimously on roll call vote. Almquist read a resolution settiug forth a wage plan for supervisory and maaagement employees for the fiscal year 1974-7S. McCanuon moved to adopt. Conklin sccouded and asked that the motion also in- clude a 10!i-% increase in July and additional increase in January, 197S, for the administrator, to which ~cCannon agreed to arecad his motion. Passed unanimously on roll call vote. Finance Director Nelson presenteel a resolution for transfers of funds within departments for fiscal year ]973-74 (P.W. Salaries to P.lV. Administration, ,lar Meeting Ashland City Council 7/16/74 Pg. S FUND TRANSFERS (Cont'd.) ASPHALT TANK MULTI-SERVICE CENTER ADJOUI~NMENT Finance Achninistration Salarics to Finance Admini- stration Office Supplies, Utilities Operating Con- tingenc]es to Water Division Chemicals and Repair and Replacement, and from Hospital Operating Con- tingency to Hospital ~Iaterials and Services). He explained that the Hospital fund transfer was nec- essitated by delivery of a smoke detector system jn fiscal year 1973-74 that had been expected in June of 1973, and not rebudgeted, and the other transfers resulted primarily as a result of flood work, Conklin moved to adopt the resolution; seconded by McCannon and passed unanimously on roll' call vote. Almquist asked to place an item on the agenda. On motion by Cenklin, seconded by Allen, approval was granted. Almquist said he has two potential pur- chasers for an asphalt storage tank that we no longer need, and asked for authority to negotiate. Conklin moved to grant authority, seconded by Allen, and passed unanimously on roll call vote. Almquist also announced that Kesler Cannon of DEq will be in Ashland on August S, 1974, and asked that the Council meet with him. Almquist a~so reported the County now has funds available for the Comprehensive Education & Training Act program, and asked Council members to meet with him on July 17, 1974, to discuss the program. He also reported having discussion with County Com- missloner Henry Padgham on the Emergency Employment Act and its extension. Allen asked to place an item on the agenda~ which lvas' approved on motion by Conklin and seconde,d by Sodcrberg. Allen reported that tile Parks Department has prepared a schedule of hours 'when various organi- zations can use the Recreation Center, and then moved that the City pay for that portion of the building's utility bills required by the Multi- Service uses. McCannon seconded, and called atten- tion to this arrangement being made for only a three-months' trial period. Passed unanimously on roll call vote. The meeting adjourned at 9:35 p.m. on a motion by Comklin. ~ ~z~ City/Recorder Mayor