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HomeMy WebLinkAbout1974-0806 REG MINMINUTES FOIl TIlE REGULAR MEETING AStfLAND CITY COUNCIL August 6, 1974 INVOCATION ROLL CALL ~t~YOR' S APPOINTMENT BCATS ADVISORY COMMITTEE APPROVAL OF _MINUTES CO.~.B_IUN I CAT IONS Parks & Recreation Hospital Board Minutes Planning Commiss ion League of Oregon Cities .Information Legislature Parks & Recreation Sign- ing request Veterans of Foreign Wars 4th of July Festivities Rev. Edward II. Perry of Ashland Bible Church gave invoc alien followed by the Pl-edge of Allegiance. Mayor Fries called the regular meeting to order on the above date at 7:30 p.m. Present were Allen, Conklin an McCannon. Roble and Prickett were absent. Soderberg arrived at 7:35 p.m. Mayor Fri. es appointed Director of Public Works Alsing and Planner Mawson to BCATS Advisory Committee as rec- ommended by Conklin. Conklin moved for a~proval; second by McCannon and passed unanimously on voice vote Conklin moved that minutes of the regular meeting of July 16, 1974 be aOproved and placed on file. Second b Allen and passed unanimously on voice vote. McCannon moved for acceptance of minutes of Parks & Rec reation Commission meeting of June 20, 1974 and July 11 1974; Allen seconded and motion passed unanimously on voice vote. Allen moved that minutes of meeting of July 19, 1974'~e Conklin seconded the motion. unanimously. the Hospital Board for the accepted and placed on file On voice vote, passed McCannon moved for acceptance of minutes of the Plannin Commission for meeting of July 8 and July 22, 1974. Mot was seconded by Allen; on voice vote, all YES. City Administrato~ Almquist outlined program for Legis- lative Information by League at cost of $288.00 per yea based on two cents per capita and recommended that Ash- land participate in program. Conklin so moved; Allen seconded and motion passed unanimously on voice vote. City Administrator Almquist read recommendation from Parks & Recreation Commission for stoo sign to be Place on new street into Hunter Park Tennis Courts; that "no camping at any time" be placed adjacent to Lithia Frost and that street into Htmter Park ~'ennis Courts be named Hunter Court after George Hunter. Allen moved to adopt recommendation, Conklin seconded and on roll call vote motion passed unanimously. City Administrator Almquist read letter from VF1V comp- laining of commercial ization by organizations on col,,- cessions in l, ithia Park during 4th of ,Iuly celebration, Co,~klin n~oved that letter be placed on file. Second by Allen. Soderberg suggested that lettel' Fo to Parks & Recreation and to Chalnber of Commerce. Mayor l:ries dir ected City Administrator to handle matter. On voice Vote motioll ])assed tli1;lllilllotlsly. , P ;. 2 Rc-g_U]!~- Meeting Ashland City Council _,~ PUBLIC FORUbl Conklin Report on Truck Parking Residential area McCannon Report on Senior Citizen Discount Twin Plunges Swim Pool There was no response from the audience. Soderberg said that she has contract on BCATS and suggested that same be distributed to Council. City Administrator said he also has draft and would make it available for next meeting's agenda. Conklin reported for com~mittee on truck parking and rec ommended that truck parking in residential areas only be allowed on two hour basis during day and there be no parking between 10:00 p.m. and 7:00 a.m. and that recreational and nick-ups be excluded from limitation, and so moved. Allen seconded. On roll call, all YES. Mrs. Ralph Buerosse asked if such parking restrictions would prohibit trucks from parking on private property not necessarily owned by truck driver parking there. Conklin said that Council would have no control over th use of private land as long as such use would not be immoral or unsafe to the public. In answer to ~lrs. Buerosse's question relative to restrictive covenants of subdivision and their enforcement, Conklin said that would be the problem of individual property owners. Mr. Buerosse said that in an R-1 Zone such nuisance should not be allowed and that the quality of the area is being degraded by truck parking and brought up dange to youngsters by trucks. ~layor Fries said the amend- ments to ordinance will be drawn and suggested that any violation of same be reported. City Attorney Salter stated that enforcement of restrictive covenants in subdivision is a civil matter to be settled by civil suit, and also mentioned that Committee had recommended that one warning notice be given to violators before citations are issued. Conklin said that this recommend ation should have been part of his report. MaCannon reported on progress relative to his efforts in establishing discount rates for senior citizens of Ashland and stated that he had met with the Wenkers of Ashland Sanitary Service who ','ere agreeable to charge a $2.00 fee (instead of $3.00~ for those senior citizen who qualify for the city utility discount over sixty- five years of age and all these over eighty years otd. Bob Voris offered a twenty-fSve cent discount of his cab rate for each way. HcCannon said he also checked with businesses and that discounts would vary accordinz to their margin of profit and that the retail committee of the Chamber will see what each business may agree to. McCannon asked approval to authorize the Senior Forum to determine those eliEible, to Drovide a list and to f. ive cards to each se~ior citizen who is ible to participate and so m~ved. Allen seconded. roll call, passed unanimous Ix'. City Adlninistrator Almquist reported that the proposa] to the Parks & Retreat,ion Con:mission by the Willstattc,'.' offering to lease the swi:u:in,, pool complex to the City ]lad been forwarded to Jackso,~"County Parks and ~.,'~ '- Meeting Ashland C] ty Council P~. _J__ Twin Plunges cont. Salary Increase - Judge & City Attorney Public Hearing Zone Change 73-40 Parent, Applicant Site Design Review Study OrdixlaRce renealin- Plan- ning Commission Subcommit* tee powers etc. Recreation Department for consideration and that a coDy of their letter declinin~ the offer along with a copy of their minutes'had been received. The City Administrator said that he had also received a copy of Ashland Parks & Recreation declining the proposal. Conklin moved that salary increase of amount equal in percentage to that received by other department heads be applied to Hunicipal Judge and City Attorney. McCannon seconded and on roll call vote, motlon passed unanimous ly. Public Hearing on request for zone change was opened and the proceedings were recorded on tape. ~Iawson showed slides of the property and explained that the parcel had been annexed without zone change and that it had been zoned F-R (Farm Residential) while in the County. Maws on said that the Planning Commission had recommended the zone change from F-R to City Zoning R-3:2.4 and submitted aDplicant's findings of fact for consideration. Maws on stated that the auto renair operation on the property is illegal and actually will still be with the zone change. Bernie Biedak, who operates the Cosmic Tinker Shop said that three familic earn their livinH through the shop, and that they have been unable to locate anor~her shop to rent. On questio from Allen and Conklin, Hawson said the property would require C-1 zoning in order to allow the shop to remain and the aDDlicant had not requested C-i. On question from Murray Gardner (in audience), 1340 Ponderosa, ~iaw~ son said the parcel of land could support about 3S unit if utilized at its maximum density under R-3:2.4 zoning Mrs. Parent said she had no plans for construction of additional units she only wanted to make use of the two houses on the property. Conklin moved for zone change to R-3:2.4 as requested, and for adoption of Findings of Fact as submitted to and adopted by Plan- ning Commission. Soderberg seconded and on roll call vote, motion passed unanimously. It should be noted that there was no opposition to the zone chan~ze in the public hearing. Planner Maws on reminded Council of the joint study sess ion with Plannipg Commission set for August 12, 197~, at 8:30 p.m. in the Council Chambers. City Attorney Salter explained P]annin~ Commission's recommendation to delete certain subcommittees fcom the full comlnission. Conklin moved that City Actministr:~tor Almquist give first reading of the ordinance. Allen seconded alld motjoll passpd u~alijmously oI1 voice vote. First reading was p. iven and Conklin nlovcd that ordi~l- ance be passed to second readinyl; Alien seconded. erber~l miestion the deletion of yearl>' report3 bein~k __l~e,~i,~~l_a r Mcering Ash 1. and City Counc i 1 P~i_Z! Subcommittees cent. Sign Ordinance Amendment Marsard roofs Plaza Parking ordinance ~alker Avenue paving (be- Uween Iliawatha & Peachy) atrolman Replacement due on October 1st and asked City Attorney for reason. The City Attorney said he simply followed the oreviot:5 format aAd that the ordinance could be amended and submitted. Conklin withdrex~' motion; Allen withdrew second. Attorney Salter was directed to amend ordin- ance. City Administrator Almquist read recom~mendation from Planning Commission relative to amendment of Ordinance No. 1361 as it pertains to sign regulations and gave first reading of the ordinance. McCannon moved for it passage to second reading; Conklin seconded. Haws on asked City Attorney Salter if a m~blic hearing was nec essary to which Salter a swered in the affirmative. McCannon withdrew.: his motion to ~ass to second reading Allen withdrew his second. Soderberg moved to set public hearing for regular meeting of September 3, !97 at 7:30 p.m.; Conklin seconded and raotion passed with- out opposition on voice vote. City Administrator Almquist reported on request from Plaza businessmen to limit one hour parking between th hours of 8:30 a.m. and 8:00 p.m. on North .Main from Winburn Way to Guanajuato Way and adjacent to the island from Oak Street northerly except for five space adjacent to the Plaza Island which shall be desSgnate,i as thirty minute parking spaces from 8:30 a.m. until 8:00 p.m. Soderberg spoke in favor of some 3~ minute spaces on business side of plaza as they were previeuz: ly, but Allen said he understood this recommendation was satisfactory to businessmen and moved that ordin- be given first reading; Conklin seconded and motion passed unanimously on ;~oice vote. City Administr:~tor gave first reading and Conklin moved to second readi:~E Allen seconded and motion oassed unanimously on re!l call vote with Soderberg adding that if the merchants were not satisfied with changes that they could come back with recommendations. City Administrator Almquist reported that he had rec- eived three petitions from property owners requesting that an assessment district be formed to pave/~'alker Avenue between Hiawatha & Peachy h'ith those proper~y owners who benefit by such improvement to sha~e in the cost of same and asked that Council authorize him approach the owners of Timberline Subdivision for action. McCannou moved to give City Administrator authority to write to property owners; Conklin second,~:~ and on roll call, all YES. City Administrator Almquist reported that Lt. Roy H:in- son has been placed on sick leave until his retire:,le~,t on October 19, i97.i and asked for authorization replace him with a new bite immediately and transfer the necessary funds for the period of time through October 19, 1974, from the operating contingcucy. McCaunon moved to grant request; Allen second,'d motion passed unanimously on roll call vote. Re.C,,u]' .~eeti. ng Ashland City Council Ordinance - adoption of Ashland Municipal Code Oredson Annexation Ordinance Ordinance -hi thdrawal from Talent Rural (Oredson) Building & Const. Ord. Ashland Sanitary Service Rate ChanGe So. Mountain Stop Signs State Forestry Agree- ment - mutual aid Southern Pacific Transp. Agreement City Administrator Almquist gave first reading of an ord inance by title only adopting Ashland Municipal Code. Conklin moved for passage to second reading; Soderberg seconded and on roll call, all YES. City Administrator Almquist gave first reading of an ordinance annexing a conti~uous area to the City of Ashland, Oregon. ?4cCannon moved that ordinance be passe,1 to second reading; Soderberg seconded and ~otion ~assed with Allen, Soderberg and McCannon voting YES. Conklin opposed. First reading of an ordinance withdrawing certain recently annexed real property from the Talenr Rural Fire Protection District ~cas given by City Administrator Soderberg moved ordinance be passed to secon~ reading; McCannon seconded and motion nagged with Allen, McCannor and Soderber~ YES; Conklin NO. City Administrator A!mquist gave second readin~ by title only of an ordinance amending Title iS of the Ash'land -Municipal Code relating to Buildings and Construction ant declaring an emergency. Soderberg ~noved for adortion: Allen seconded and motion passed unanimously on roll call Second reading by title only was given of an ordinance amending Ordinance Xo. 1373, the franchise granted to AshlaAa Sanitary Service and as aznended by Ordinance No. 1665 relative to rate changes and declaring an emer- gency. Conklin moved for adoption; .McCannon seconded and motion passed unanimously on roll call vote. City Administrator Almquist asked Public Works Director Alsing for a report relative to stop signs proposed for So. Mountain Avenue who said that he had not vet net with residents but had collected data and will call meetin~ before next Council meeting on August 20,197-~. City Administrator Almquist read the Resolution calling for stop signs on So, Mountain at Ashland Street and Pleasan= Way. Soderberg moved to adopt, seconded by Allen. Passed unanimously on roll call. City Administrator Almquist submitted coonerati(*e a~ree* ment for mutual assistance with State Forestry Se,.'vice and noted although it has been a long time arrange:nest this is being done by written agreement and asked that Mayor & Recorder be ~ivep authorization to si<n sa.:~e. Conklin moved to authorize; Allen seconded. 0n roll call motion passed unanimously. Agreement with Southern Pacific ~;as presented by City Administrator Almquist who said he had been inferred l'v PUG thut a~ soc, n :~s such i{~l'op;:!o~t js executorS, funds ~.c; be made available. Allen moved that Mayor a::;[ Recorh~r be ~mthori:ed to execute the az~reemont: seconded b'y ~h,,.- erbert'. Conklin cited $oderber~,.'s oft*errs in re%ards t,? the need of crossin~ nrotection on Walker Ave. On roll call. Blotjell passed l~nanimously. Meeting Ashland City Council Executive Session Oredson Contract Bridge Bids Recorder's Salary Adjournment Mayor Fries called for executive session at 9:05 to hear report from Consultant ,John W. Bodilly relative to progress in Union negotiations. (Police) City Attorney Salter presented Oredson contract and pointed out that TIP water would be used and that the contract is the same as when review at previous meeting Conklin moved to authorize ,Hayor and Recorder to sign contract. Soderberg seconded and motion passed unan- imously on roll call vote, Mayor requested item be placed on agenda relative to bridge bids. Soderberg moved to put on agenda; _Allen seconded. On voice vote, all YES. City Administrator suggested that all bids be rejected and that we be authorized to negotiate with FD.~_~ and asked opinion of Director of Public Works Alsing who recommended that we negotiate on all three but suggested that we hold the bid on Granite Street so that if :,'e cannot negotiate successfull>' on all three we would have the bid on Granite for a reasonable amount, Conklin so moved, Alle~ seconded and on a roll call vote, all YES. Conklin asked permission for placing on agenda increase in salary for City Recorder and requested it be lqaccd on the November S, 1974 ballot and asked for a measure to give flexibility in Recorder's salary allowing ~n- crease of the same percentage as that given to depart- ment heads and moved a resolution be drawn to that effect. McCannon seconded and on roll call, all YES. Meeting adjourned at 9:40 p.m. C~,ty Recorder Archie C. Fries Mayor