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HomeMy WebLinkAbout1974-0820 REG MINMINUTES FOR ~]IE REGULAR MEETING ASHLAND CI'll' COUNCIL August 20, 1974 INVOCATION P~OLL CALL APPROVAL OF MINUTES & CO>LMUNICATIONS Departmental Reports Planning Commission Hinutes Parks & Recreation Minutes City-o~.:ned lot Jane & Mohawk PL~LIC FORL}I Mountain Avenue Traffic Problems Mayor Archie C. Fries gave invocation'followed by Pledge of Allegiance. Mayor Fries called the regular meeting to order on the above date at 7:30 in the Council Chambers. Present were Conklin, McCannon, Roble and Soder- berg. Prickett and Allen were absent. ~e minutes for the regular meeting of August 6, 1974 and the executive sea ion of August 6, 1974 were approved as submitted. Conklin moved that departmental reports for month of July be accepted and placed on file. Soderberg seconded and asked about comments in the Marque & Marquess Report relative to rise in construction costs and asked for a report from City Administrator Almqnist. Roble mentioned the costs invoi~ in consulting services of the firm and the City Adminisarator informed Ro~ the matter would be covered later in the meeting. On voice vote, passed unanimously. McCannon moved minutes for the special meeting of the Planning Commission for August 5, 1974 be accepted and placed on file, Soderberg seconded an on voice vote, all YES. Soderberg moved that minutes of the Parks & Recreation Commission for July 31, 1974 be accepted and placed on file. On voice vote, passed unanimous ly. Mayor Fries reported receipt of letters from Mr. & Mrs. Ralph Bikes and from Mr. Joe K. Andrews proposing sale of City owned lot at the corner c Mary Jane & ~Iohawk Avenues and stated that the procedure ~ould be to the lot appraised and to put it up for sealed bids with the time and they can be submitted to be published. Conklin so moved with Soderberg ending the motion. Passed unanimously on voice vote. ,'qr. Andreds said lot was zoned for R 10 and wondered if it would be fezshed to R 8 to wh the City Administrator explained that it was a pre-exist~ng lot and had abide only by the set-back, Mrs. T. V. Fox of 15 Winburn Way commented on dirty sidewalks down to~,rI and wondered what could be done. City Administrator Almquist said tba Ray Jackson of the Retail Trades Committee of the Chamber is working the retail businesses to make trash receptacles available and that ha come back with a report and recomznendation at that time. Public Works Director Alsing said that there were about fo five residents of ~-{ountain Avenue area at the meatia!~ he b called relative to traffic problems and asked that Council Conklin report on the nesting:. Conklin sal~ there ~era a of suggesrien~ and complaints and that the matter would an ~ndepth study. ~cl>'or Fries said that he planned on dis ing formation of a traffic safety committee later ia the and if the matter cau wait ua[~t sometiln~ after Sel~tember could be placed In the hands; of that coxnmittee. lh~ Mayo suggested that ~OC might bu contacted for use of the lot at tht~ bottom of Mountain Avenue In extreme wPathcr c Meeting Ashland City Co_uncil Bridge Recons- truction Bids Council of Govern- ments membership Traffic Safety Commission Director of Public Works Alsing reported that Marquess & Mar- quess had negotiated ~ith four different contractors, two of which bid on building the three bridges - Van Ness, Nevada and Granite. Alsing said that.an earlier estimate on Granite Stree' bridge showed we would have to add some $~,000 to flood restor- ation monies to add to the bridge and that now it looks mere like an additional S7,000 will be necessary over the federal funds. He said the. federal government is willing to go along with the Van Ness bridge and that the Nevada Street brid~e wou!~ have to be paid for entirely by the city, pointing out that although the city had estimated a cost of ~27,000 on that bridg~ the lowest bid was S40,000. Alsing pointed up the need for neg otiating with one property owner on a right of way problem on Nevada Street bridge and possible cost of such acqulsiticn. Alsing recommended acceptance of Wisnovsky bid in the amount of $82,500 with a discount offered in the amount of ~2,500 should all three bridges be included in the award. Sherman Holt, con- trsctor from Medford who had bid on the Van Ness bridge only in the ~mount of S8,000 for labor with the city to furnish ~ate~ iat objected to the fact that he had first bid on the project o~ August 2, 1974 and held it unfair of the city to defer acceptanl and to bring in more bidders and then offered to build the Nevada Street bridge at a cost to the City of less than Wisnov- sky's bid. McCannon moved to approve recommendation cf Aising on acceptance of Wisnovsky low bid; Conklin seconded. Soderber~ requested details of bids submitted on paper before she could vote. Details having been supplied, discussion ensued and Sod- erberg joined with contractor Holt in his objection to bid acceptance. On roll call Conklin and McCannon voted YES: Sed- erberg voted NO along with Roble who stated there was too much variation in the bids. Mayor ~ries broke the tie by voting YES saying that construction should begin without further delay. Mayor Fries reported that Medford is paying one-half of their annual membership fee until they see what develops in the reorg- anization of COG; that he understands that Jackson County will be paying one-quarter of their dues upon the return of Commiss- ioner Deason from his vacation and recommended that the zity pay one-quarter of its dues until possible formation of a new Jackson County only COG. Conklin moved to accept recommendatior Soderberg seconded and motion passed unanimously on roll call. Mayor Fries told of plans to form a Traffic Safety Commission to include Police Chief, County Engineer, Highway Engineer, Superintendent of Schools, Security office of SOC, Direc~lr ef Public Works, in order to form a broad enough spectrum se ti:at we would have the expertise and b~nefit of those concerned and that he would hope to have the commission pretty well f~rmed by the next regular meeting on September 3, 1974. 8/20/74 2 Re~,~.L~ MeetinJl' Ashland City Council P8. L:tquor Ltcences SPRR Cancellation of lease Lithia Water Marquess & ~arq- uess Consultants Rate Increase Recorder Butler presented liquor license renewal applications for recommendation by Council. Applications were considered the following package beer and wine licenses: fO Safeway Stores, Inc., Siskiyou & Sherman Sts. Meister's Buy Rite, 1475 Siskiyou The Bi-Mart Company 2280 Ashland Street K & H Enterprises, Minute Market ~5, 304 N. Main K & H Enterprises, Minute Market #6, 1690 Siskiyou Cheshire Cat Cheese Shop, John C. & Rose Mary Ralston, 10 Guanajuato Way 99 Market, John R. & Wanda Speece, 1725 Siskiyou Kacy's Market, Inc., 1644 Ashland Street Southside Market, Wm. R. & Joyce Y. Ficker, 1602 Hwy 66 Pioneer Market, Pioneer Shopping Center, Inc., Oak & "A" Sts. Applications for the following dispensers' licenses were also considered: Hiltah Temple, 51 Winburn Way O'Mars, O~Iars, Inc., 1380 Siskiyou Bohemian Club, Wm. H. Hampton, 347 E. Main Chateaulin Restaurant, Bernard J. & Alice E. Pradel, 50 E.Mair Cook's Reception, Lowell E. & Bettye J. Smith, 68 D. Main Ye Old Pub, Donald G. Malos, 137 E. Main Angelo's Pizza Parlos, Robert Perkins & Roy Smith, 1585 Siski-~ Mark Antony & Crown Room, Leigh T. Johnson you Blvd. Elks Club, 255 E. Main Street Log Cabin, James L. Terrile & Jack L. Gaviglio Vito's, Victor N. & Mary Rose Abatino, 75 N. Main Oak Tree, Ashco, Inc., 2359 Highway 66 McDuff's, Robert C. Abel & Kurt Falkenstein, 1700 Ashland St. Conklin moved for recommendation on the applications submitted. Soderberg seconded and requested that names of applicants be part of the minutes; motion passed unanimously on voice vote. McCannon reported'that he had been in touch with Historical Preservation committee and was informed that it is their intent- ion to preserve the historic S. P. depot in which case riley would like to have the water hookups and lease remain intact. McCannon recommended that pipes be repaired and water t~rned on and the lease remain in effect; Conklin seconded and on roll call vote, passed unanimously, City Administrator Almquist read letter from Electrical Consult- ants, Marquess & Marquess, requesting hourly rate iucrcase to $20.00 per hour. McCanno~ moved that request be accepted with the sti~ulat~on that any over-r~n exceeding funds budgeted be brought before Council; Soderberg seconded stating that to hire new firm would be exp~nsive in research etc. Ou roll c~ll, McCannon, Soderberg and Conklin voted YES. Roble oDposed. 8/20/74 3 Reg_ular Meetlag Ashland City_ Counci] Site Design Review Public Hearing ORDINANCES, TIONS & CONTRACTS Ashland Muni. Code Oredson Annex. City Administrator Almqutst recommended that public hearing on site design review be set for September 17, 1974 at 7:30 p,m. Conklin requested that Planner Mawson make criteria available so that contractor's would have guidelines to go by. The City Administrator said that he would make such information available during the first of the week. Mayor Fries set hearing as sug- gested. RESOLU-City Administrator Almquist gave second reading by title only of an ordinance adopting the "Ashland Municipal Code". Roble moved for adoption; Conklin seconded and motion passed unan- imously on roll call vote. T~lent Rural With- drawal - Oredson Plaza Parking Ordinance to amend Zoning Ord. #1361 (Parent, applicant Truck Parking City Administrator gave second reading by title only of an ordinance annexing a conti~uous area to the City of Ashland. McCannon moved for adoption; Soderberg seconded. Soderberg, McCannon and Rcble voted YES. Conklin voted NO. Motion passed. Second reading by title only was given by the City Administrator of an ordinance withdrawing certain recently annexed real prop- erty from the Talent Rural Fire Protection District. McCannon moved for adoption; Soderberg seconded. McCannon, Soderberg and Roble voted for the motion; Conklin opposed. Motion passed. ~City Administrator Almquist gave second reading by title only of an ordinance establishing parking restrictions in the Plaza area. Soderberg moved for adoption stating that the merchants would still like two extra spaces on merchants side of the stree. for deliveries and that a petition for same would be coming before Council in the near future; Conklin seconded and motion passed unanimously on roll call. gave first reading of an ordinance to fezone certain property from the City Administrator Almquist to amend Ordinance No. 1361 zone that was designated before it was annexed to the City so that it is now zoned R-3:2.~. Conklin moved to second reading with Soderberg seconding the motion. On roll call, all YES. City Administrator gave first reading of an ordinance relative to truck Parking. Conklin moved to second reading; Soderberg seconded. Mrs. James Everest of 961 Harmony Lane objected to the ordinance stating that i[ discriminated against the working man and that the truck driver pays more than his share in fees for upkeep of roads and further that recreational vehicles take up as much room as trucks. McCannon and Soderberg agreed and suggested that the ordinance should be amended to this effect. Mayor Fries said he would like to see the Lithia Mill property used for storage of all vehicles with exception of passenger cars. qn roll call Soderberg, McCannon and Conklia voted YES: Roble voted NO. Motion passed. 8/20/74 4 Re.g~l~.i.. MeetinB Ashland City Council Homes & Hunter Stop Sign Rea. City Administrator Almquist of stop sign at ttomes Avecue adoption; Soderberg seconded read resolution designating locatio: & Hunter Court. Roble moved for and on roll call, all YES. Recorder's Salary Special Election City Administrator read resolution calling for a special elect- ion proposing legislation amending the Charter to provide for manner in which the salary of the City Recorder shall be adjust- ed. McCannon moved for adoption; seconded by Conklin and passe~ unanimously on roll call vote. Council Salary Roble suggested adding to agenda a salary consideration for Council & Mayor and suggested thought be given to it and moved that resolution to prepared in blank for meeting of September 3, 1974. Conklin seconded. McCannon said he was most concerned about automobile and meal expenses and suggested mileage reim- bursement instead of salary increase. Roble suggested increase become effective July 1, 1975 so as not to upset this budget. On roll call, all YES. Resolution Trans- ferring Funds City Administrator Almquist read a Resolution transferring appropriations within funds in order to increase salaries as approved by Council. Conklin moved for adoption; McCannon sec- onded and on roll call passed unanimously. Resolution - fund loan inter-City Administrator Atmquist gave reading of Resolution author- izing a loan of funds from General Fund to the Parks & Recrea- tion fund. McCannon moved for adoption; Conklin seconded and motion passed unanimously on roll call. Conklin noted the "fantastic" job of flood restoration done in the park. Exchange Lininger Agreement & City Conklin moved that Mayor & Recorder be given authority to sign agreement and bargain of sale deed for exchange of COtton Mill property for Water StreE~ property; Soderberg seconded and motion passed unanimously on roll call vote. Eldon Edwards Planning Cons. City Administrator said that the letter-form agreement with Eldon Brown had not arrived and that the subject should be deferred until September 3, 1973 meeting, Police Officers %ssociation City Administrator Almquist presented the contract with the National Union of Police Officers and said there were no changes since Council had reviewed same. Conklin moved for authority to sign a~reement by Mayor & Recorder. Roble sec- onded and on roll call, all YES. ~dJ ournme n t Conklin adjourned at 9:10 p.m. moved for adjournment - McCannon seconded and meeting