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HomeMy WebLinkAbout1974-0903 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL S.~ptember 3, 1974 INWOCATION Roy, Phil Harder gave invocation followed by the Pledge of Allegiance, ROLL CALL Mayor Fries called the regular meeting to order on the above date at 7:30 p,m, in the Council Chambers, All members were present, APPROVAL OF MIN- .UTE_S Planning Cornre, There being no corrections, the minutes of the regular meeting of Aug, 20, 197 stood approved as read, Soderber~ moved that:minutes of the Planning'Conmission for Augus~¥12, 1974 and August 19, 1974 special meeting be accepted and placed on file; McCannon' seconded and motion passed unanimously on voice vote. Hospital Board CO}LMUNICATIONS LCDC Xeeting Roble moved that minutes of the Hospital Board for meeting August 14, 1974 be accepted and placed on file; Allen seconded, On voice vote, all YES, Mayor Fries announced that two meetings would be held relative to land use - in Medford at 2:30 p,m, October 3rd and at Central Point at 7:30 in the even- ing on that date, Ashland Cab Meter Drop Rate A letter was received from Robert Voris, Ashland Cab Company, giving account- ing of business and requesting a 20¢ rate increase. Mayor Fries appointed the same committee which had worked on previous rate increase request headed by Councilman Allen end asked that report be returned for September 17 meeting, 2 hour parking Request was read from Van Vleet and Associates requesting retention of the Lithia Way & C St, two hour parking ordinarily posted during summer months only on Lithia Way. Roble moved that letter be acknowledged and request be g~anted; Soderberg seconded, Conklin suggested that all Lithis Way parking be studied in order to preclude dealing with problem on piece-meal basis and further that the traffic committee to be appointed by the Mayor be in charge of matter, Roble withdrew his motion to allow traffic committee to handle, :' · · ' ~ · · ~ - · - , "~. · .... ... '... ~ · , . .... ~ . :, : .: . ,., · :. .- ~ --~ . T.:,'..~, ,: .'~ ..- -~ ~'mL~c F0~b~' '~'... ::' ;~a~e~ ..'~ris~n Si~s a~d Rev,' Phil Mard~r"reported progress on planS for- - ~ Chautaqua celebration as an offshoot of the Centennial Year festivities chaire Harder & Sims by Soderberg and said that September 28 was picked for the date, Sims named various groups in the con~nunity who would be active in presenting the arts, bands, and a host of other entrants in an effort to make Chautauqua what it was to the city at the turn of the century. Sims asked that anyone having · .... .. .. · information as to where early ·history of the Indians in this area could be · ..,. .".. ~.: .. :~...::gathe~ed~ake such information.~vailable. tQ him,.~.May~r Fr~es,'and:MCCannOn. commended Sims and Harder and McCannon moved that Council go on record as supporting theefforts of the group,· .Soderbe.rg lent her encouragement and '- said that the~e would be Centennial festivities·On October ].'2 and 13 and . · - "". .... -' a~ked that Couneil. keep .those~dates'in'mind, Motion passed' on unanimons voice =. .",,.',. :, . ., ,vote, :- ..' .,..' ,'..'.' ,-,., .,.:':.. .. .',-. .,--;.,. ,.'.'.'.,,..'! .;~. ;,:~ ', J, H, Huskey Truck Ordinance J, H, lluskey of 957 Harmony Lane complained that the truck ordinance needs enforcement and that be resents having effluence resulting from washing truck parked next door running onto his property, noxious odors and the sightly property on which the truck is parked and asked that some action be taken to protect the ~nvironment of his residence, tle stated that his was . ~lar Meeting Ashland City Council Truck Ord. Cent. not a personal complaint on the owners of the truck but of what is being done and that he plans to stand up and be counted on behalf of other residents who agree that trucks of this type have no place in residential areas. On Roble'~ question, City Attorney Salter said he had Just returned from vacation and would study the ramifications of the truck ordinance and report back. Soder- berg said that she had heard complaints but had also been in touch with owner~ of trucks and that she is concerned with the incomes involved as result of restrictions. Prickett suggested that City Attorney Salter research ordin- ances to see if protection for various nuisances such as fumes, spilling of effluents etc., might already be covered in the ordinances and to report back with findings at the September 17, 1974 meeting. Budget Meeting Prickett recommended that a meeting with the Budget Committee be held as soon as possible to go over the June 30, 1974 report instead of waiting until~months have passed. Skycrest Water Pressure Conklin brought up the water problem as it exists in the Skycrest area which was pointed up in a letter from Robert Reinholdt of Skycrest Drive. City Administrator Almquist said that staff had talked about forming an assessment district to put up a pumping station to get enough pressure to insure that a fire could be put out.-Conklin said the city is negligent if adequate pressure is not provided. Soderberg asked that matter be placed on next meeting's agenda; Mayor Fries so ordered and asked for staff report. Boar's Head On request of Recorder Butler, Prickett moved that license renewal be placed on agenda for Boar's Head. Conklin seconded and motion passed unanimously on roll call. UNFINISHED BUS. Multi-Service :~.Center.Report · Councilman Allen reported on establishment of Multi-Service Center and said that efforts were being made to house the center at Hunter Park. Allen said -- that.'tt-Was hopeHa coordinato~'~6uld,be retained on ~01unte~r'b'a-si~. with?...:' amedical plan pr0Q~ded and ~ha[ ~'persOn iS available but that he was informed by the Department of Labor that anyone working for the city would have to be paid at least the minimum wage. Elaine Shaffelt who is working with Council on organization of the center said it is hoped the city could help financially and that there are ten agencies hoping to set up in the center and that some of them feel that they may be able to contribute funds · . ' after getting services .started. Prickett asked if i~ may help to get a ' "-'.!'~" '.' ~ 'Seni'orGr~dUate' s~udent.on'Work"Study;~lledland Ela'ine Sh~f~r~.~ed that'." it might solve the problem of coordinator position. General Insurance C{ty At'to~n~y Salt~r r~ported tha~ the City has been Joined in a lawsuit .lawsuit. . ..... against the O'reg0n Shakespearean F~stiVal AssoCiation i~it~ated By.General"" (Shakespeare), · Insurance Company of America,'Inc., a'nd'n~.ted'that'OSFA h'adI a~reeH t~'in~emn~ ify and save the City of kshland free and harmless from all costs and expenses including a possible judgment and asked that the City be defended by the law firm of Tooze, Kerr, Paterson, Marshall & Shenker of Portland, Oregon. Prickerr moved to accept City Attornev's recommendation; .~ulleu seconded and on roll call Frickart, Allen, McCannon and Conklin voted YES. SoderberR abstained. Roble was momentarily out of the room. R~,~'~ ar Meeting Ashland City Council ~imb~rline Sub. Paving City Administrator Almquist reported that an opinion poll was taken oF resid- ents of the Timberline Subdivision as to their interest in sharing the coets of paving Walker from Hiawatha to Pinecrest and that'of the 52 property o~mers only 24 were heard from and of that amount only 13 supported the proposal and recommended that the matter be dropped at this time. Prickett moved that matter of paving Walker be dropped at this time; Allen seconded and on roll call motion passed unanimously. Flood Restoration Bond Fund A report was given by Finance Director Nelson on the status of the Flood Res- toration Bond Fund, a copy of which is attached to the ageadd. Prickerr requested that Council be provided with information as to the redemption, availability and market value of bonds and a cash flow statement. Parks Department Pestoration rept. New &Misc. Bus- iness Public Hearing P.C. Subcommitt- ees Ordinance Planning Comm. Subcommittees Director of Parks & Recreation McGuire gave progress report of flood restora- tion projects and asked authority to get bids on materials and equipment necessary for completion of the projects. Conklin moved that Parks Departmeal be given permission to go ahead with flood restoration work with whatever equipment they need. Roble seconded and on roll call, all YES. A public hearing was opened relative to an amendment to the Zoning Ordinance pertaining to subconnnittees of the Planning Conmission. Joe McVey of 242 E. Main asked for reasons for eliminating subcommittees and Mayor Fries explained that the subcommittees were made up of lay people who would make recommendations but that final decisions were made by the Planning Corm~ission and that appointing committees among them would be more appropriate and valid, There being no opposition from the audience, Mayor Fries closed the public hearing. City Administrator Almquist gave first reading of an Ordinance amending Ordinance No. 1720 to provide for deletion of P. C. subcommittees. Prickett moved to second reading, seconded by Conklin. Soderberg asked about the annual report called for in the ordinance. Planner Mawson said he was una~.ar~ of such report and said he would make one available. On roll call, all YES. Public Hearing Sign Ordinance (mansard roofs) ,'i.':, .{ : :, Public hearing was opened relative to an amendment to the Zoning Ordinance pertaining to signs on false mansard roofs. There being no comments from the audience, the Mayor closed the public hearing. City Administrator Almquist '-.gav~ f~r~t reading of 'an ~dinance 'amending'Ash'land Ofdinan~ N0<.!361, apd ~ amending Section' 18.50.030(B) of the Ashland Municipal Code; and'declaring an emergency. Conkiin'moved to second reading, Prickett seconded and motion passed unanimously on roll call vote. Pac. N.W. Bell Joint Use Agree- ment City Administrator Almquist gave oral report concerning status of propesed modification of Joint Use Agreement with Pacific Northwest Bell updating costs to 1974 prices. Agreement approved by'Mayor and Council and Almq,~i~t ~uthori~ed to:eign~ agreement,: .... ;""";" .......... :'~ '. ~L-":-. ....... Tolman Creek Rd. City Administrator Almquist reported On the ~esuits 0f a m~et!n.g with the · Improvements County Commissioners r~lattve to need for pav%ng and drainage 'improvements . o~ ~olman Creek Road (middle)' and futd'r'e maintenance and i~ Was de~ided t~at · 7. ..;'... -:.1 .,.a me~ting should be ~ll~dtoen'list-Supp~rt':of ~uc~ fm~rovem~n.t~'byf0rmI''' ation of an assessment district should the residents approval proposal. Roble moved that report be approved and meeting with property owners be held. On roll call, all YES. Liquor License Transfer Apps. Recorder Butler submitted list of applicants for transfers of liquo.r licenses! and renewal of Boar's Head license. Chief Hays recommended approval and Con- klin so moved. On roll call, Conklin, Soderberg, Roble, McCannon & Prlckett voted YES. Allen abstained. Re ' Meeting Ashland City Council Ordinances, Resolu- tions & Contracts (Parent, App.) City Administrator Almquist gave second reading by title only of an ordinance amending Ordinance No. 1361 to rezone property from the zone that was design- ated before it was annexed to the City. Soderberg moved for 8doption. Allen seconded. S~Jerberg, Allen, McCannon and Conklin voted YES. Prickett and Roble abstained; . Truck Ord. City Administrator Almquistgave second reading by title only of an ordinance adding provisions to Section 11.28.010 of the Ashland Municipal Code which relate to truck parking; and declaring an emergency. McCannon moved for adoption, Allen seconded and motion passed without opposition. Traffic Safety Committee Mayor Fries asked that appointment of traffic safety committee be placed on the agenda and appointed Brian Almquist, City Administrator, C. P. Corliss, Robert O'Harra and Floyd Vogel as members and the committee to be chaired by Mayor Fries. Appointed to work in an advisory capacity were Conklin, Alsing, Police Chief Hays, Fire Chief Reed, Ronald Salter, City Attorney, Judge Glenn Munsell, A1 Carver, Chamber of Commerce, State Representative Johnson, Stan Jobe, Supt. of Schools and Earl Liverman of SOCo McCannon moved to approve recommendation, Soderberg seconded and on roll call, all YES. Mayor asked the. City Attorney to draw ordinance governing function of commission. Water & Sewer Connect Rates Proposal City Administrator Almquist submitted report on proposed water and sewer con- nect rates and stated that information on inflationary prices had come from the Water Quality Superintendent. Prickett asked why price hikes were not considered in the annual budget to which Almquist answered that the labor contracts had not been effective at that time. Allen requested that connect fees be gathered from other cities in the valley and state as he had heard that the City's fees were too hiSh. McCannon moved to accept proposal. Sod- erberg commented that it would seem time that the City would look into Ban- croftlag connect costs ~to which City':Adminis~trator. AlmqUis'ts~id he would ~ot~ recommend Bancrofting Subdivisions as it is not the Citv'sbuSineSs. Conklin seconded the motion to approve and asked that'the Ordinance be read. On roll call, Prickerr, McCannon and Conklin voted YES. Allen, Soderberg and Roble voted NO. Mayor Fries broke the tie by supporting the motion. Ordinance City Administrator Almquist gave first reading of an Ordinance amending Water Connect Section 10 of Ordinance No. 1776 and Section.14.04,030 of Ashland Mnnicipal ~.gees: ~ .,' · .... .'....."'Code,. prescribing ~ater :set-x/ice hOfineCtion~'r'at'~s.· ,~fCCannon ~no~/~'d' ~0 ~aSs ' OrdinaDce to second reading: Conklin seconded. Prickett, McCannon and Conklin voted YES. Allen, Sg~erberg and Roble opposed. Mayor Fries broke .~ie with .a · ' "' ' -'-" ' YES Vote'~ M~yor Fries aSke'd that the City Administrator have information by the time the ordinance gets to second reading. .. ..: .. ~ ., .~ .... , Sewer Connect City Administrator Almquist gave first reading of an Ordinance :~mendinR Fees Ordinance No. 1777 by addjail a new Section 14.~8.025 to the Ashland MuntciDal Code; amending Subpart "A" of Section 14.08.030. Conklin move to pass to second reading; McCannon seconded and on roll call vote, Prickerr, HcCannon and Conklin supported the motion. Allen, Soderberg and Roble voted NO. To break the tie, Mayor Fries voted YES. Rer''~ gr Meeting Ashland City Council Resolution on Special Election Council Salaries Resolution on transfer of funds Comprehensive Plan Consultant Contract Resolution calling for special election to determine a salary increase for Mayor and Councilman was presented. Council generally agreed they were not concerned with a salary increase but an "in-city" expense reimbursement. Prickett suggested that monies be budgeted to send someone out of town to s meeting or convention but. otherwise routine expense be submitted monthly. City Administrator Almquist said that he would make request forms available. Roble moved that Resolution not be read; McCannon seconded and motion passed unanimously on roll call vote. City Administrator Almquist read corrected Resolution on transferring approp- riations for designated funds necessitated by salary increases negotiated since adoption of budget. Roble moved for_ adoption: McCannon seconded and on roll call,' motion passed unanimously. Planner Mawson presented letter-form contract from Eldon E. Edwards, Planning Consultants, and recommended the firm be hired for work on tha Comprehensive Plan. On Allen's question as to why he was not working on the plan himself Mawson explained that it is a more feasible approach to have the plan set up initially so that guidelines would be laid out in the beginning to avoid the loss of time and money in backtracking to correct work already done. Mawson said he anticipated that it would take about eighteen months to put the plan together. Prickett moved that Mayor and Recorder be authorized to sign the consultant contract; McCannon seconded and motion passed without opposition. Hardesty lawsuit Letter of offer by Harold Hardesty to settle legal dispute for $15,000 plus expenses was read. On question by Prickett, City Attorney Salter said he would not recommend offer. Soderberg moved to place item on agenda; Conklin seconded and on roll call Soderberg, McCanaon, Prickett and Conklin voted YES. Allen and Roble opposed. Roble moved to table for further study. Soderberg seconded and on roll call, Soderberg, Roble, McCannon, Allen and Pricket, t ' ': '. ' .: ' ·:"Voted. YES. .Conklin ~voted NO. Motion' nasse'd.'- ' ., ' - '- --' · -DEQ Letter City Adminiseratbr Almquist reported that he had received a draft' of proposal· by the Department of Environmental Quality for future plans relative to sewer treatment operation, building of a dam on Bear Creel; and other proposals which would not be acceptable asked that he be given permission to write a letter strenuously objecting to plans as outlined in draft proposal. Soderberg ~oved that item be placed on age,nda; Conkiln seconded and'on 'roll Call,' -. .... ': .... . . :Conkl.in., .Soderb.erg, .'.~CCannon, ~Prickett and'-Roble, vOted:YES;: Alien o~pdsed..- ''t "' 'Indiscussion, Council agreed that Administrator should write to DEQ to · ..comment. o.n the r.eport~ .. .- : i~ ~ecorder Ma~or ~/