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HomeMy WebLinkAbout1974-0917 REG MININ VOCAT} ON ~OLL CALL APPROVAL OF blINUTES DEPARTME~'~T,M~ REPORTS PLANNING COilMiSSION MINUTES STATE OF OREGO?~ Sewer service Siskiyou Rest Oredsen F. equest for Variance_ (Street width) (Relied curbs) PIJBLIC FORUM UNFIN] SliEi; BUSINESS Cab Cohm~itteo Rev. Earl Lowen, Calw~ry Baptist C~mrch, gave invocation fo!iowecl by the Pledge of Allegiance. Mayor ]Pries called the regu]sr meeting to order on the abov~,~ date at 7:30p: in the Council Chambers. Allen, Conk]in and Prickart were present. Rolls was absent and Scalarberg arrived at 7:30 p.m. McCannon arrived at 8:45 p.m. 1%ere being no corrections, the minutes of the regular meeting of Sept- ember 3, 1974 stood approved as read. Conklin moved that Department Reports for the month of August be accepted and placed on file; Allen seconded and on voice vote passed unanimously. Conklin moved to accept and place on file the minutes of the Planning Com.ub- ission for meeting of September 9, 1974. City Administrator Almqujst stated that he had heard from xIr. Earl Purdy, Resident Engineer, and that he had asked that request b~ postponed until further notice. 'i]~e City Administrator reed a letter from Vincent Oredash requestin~ a variance in road construction details for Mountain Rs~mh Subdivision and a memorandum from Director of Public Works reco~neDding against rolled curbs because of drainage problems, difficulty in flushing and c]erninfT, damage to landscaping by cars drfving over curbs and the fact that 'zedes-- trians are endangered by lack of a safety factor bet~¢een -chiclea and pedss-- trians. The other request in Oredson's letter related to irregular widths in streets. Oredson showed maps of the proposed subdivjsicn and the plans for narrowing streets where parking is not needed and having the sta~dard thirty-six foot width where parking is needed. On question from Allen a~ to whether or not this may have gone to Planning Commission, City Adminj~- strator Almquist explained it would be covered by Publjc Works Scantlards. Conklin and Sealerberg suggested that to protect the city in the furl;re the same agreement !night be used as w~s on 5~9untain Street whrlre ::? a~-ree- meat would be recorded in wi~ich the property owner wou!d be assessed for widening of the street should it be deemed necessary by the city. Oa Mayor' question, Oredson sa{d he would be willing to make such sEtcement s,~ as to provide for the rural atmosphere he was after. Prickart moved to accept request on width of streets if Oredson wott]d sign agree:vent a~:d pro'/;.dc 7or signing and catch basips as recommended by staff; Conklin secoI,dod and on roll call, all YES. After lengthy discussion and on recommendation of Alsip%, Allen mo',~ed to deny request for rotled curbs. Plrickett secnnded. On roll call. ~]lea, Prickett and Conkiln voted YES, Sodc, rberg oppo~;ed, Motion to deny passe.~, A] l. au relw~rt,.,d thal he had recc, lw,d f[n;n~c'iri] statemeet bafore the and woB]d need time to analyze it so wou]d d~fer recolumerld;ttion Uetii Coun('il n,,~ctLng. 9117/7~ ?l:, ] Mult~-service Center Revert Trucks - Noise & sur- face drainage Nevada Street Bridge Skycrest area water & water pressure Chairman Alien gave report ou Multi-service Center saying% that the hood Forum had requested that a coordinator be sou~5~t ~nd th'~t his cem,'n- ittee agreed w~th request and augv;ested that Jan~t Mayo who is no~ worki:~c~ part time with the Senior Forum be hired for the s;:lf day to coordinate the blultj-serv4ce Center ~jnce she is already familipr :rith ::~nv of the agencies, and suggested mOuies come from Revenue Sharing funds. Allen moved to hire Janet Mayo on one-half time basis for one year at a salary of $3,000 and $14.00 per month for travel and that after that time the Neighborhood Forum be encouraged to get particiDatinK aKencies to DaY the salary ~n the fature. Sealerberg seconded for discussion. Conl~]in suggestel delay of vote until a supplenentat budget meeting is caJlad. Allen said he is anxious to get it started. Conk]in said tha~ he was in agreement with the program but that priorities should be established. Sealerberg wondered about the chais of command in an instance ~:here Janet Mayo ~¢ould have tx,yo separate programs to coordinate end Allen said the committee had discussed the matter and could see no conflict. Allen amended his motion to hire Janet Mayo with salaD' to be covered through November by the contingency fund. Conklin seconded the motion which unanimously on roll call vote. City Attorney Salter gave report on complaint of J. H. Huskey as it re]ate~ our Code and said that epparentl~ the noise problem was not in vioiat~on but went on to say that a complaint is being filed against the, trucker, james Everes~ with respect to polluted water being drained and allotted run free in a residential area. No action necessarT, Director of Public Works AlsinZ reported on progress cf proposed rechanrI==!- ins and erection of a new Nevada Street bridge to a more westerly lccati!~n and said he was having difficulty in reaching an agreement with property owners on easements and recolnnended that the new bridge plan be sbendo~,~s at this time and that in order to protect the existin~ structure and ban>s that wing walls be placed there at considerably l?ss cost. City Admin~s-. trator Almquist noted that price submitted would be good only until October l, 1974 which would be too seen to do anything and re/ot~ended theft pro~ect be abandoned and offered to br~n~ back some other plan re CouaciJ. Allen moved to accept staff reconunendation and recormmended that a new pro- posal be brought ba~k to Council. Soderberg seconded and motion passed unanimousiv on ro]l call vote. City Administrator Almquist asked that Public Works Director A~in% on water problem .'~s presented by Bob Reinholdt in a letter to the and Als~ng sts~ed that the iustotlation of fac~lities for pumi~ip~ slur uou]d run about q15,950 with electric ~ner~y costin% $500.00 per month stated that there had been a study throo,q~ Coonci] some vents ;~u ou ure ]cvul Limits for the ar~a and it w~s iudicated that the should be pro..~ram:ned on a ]eve] at a time basis. Alsln~, aug:Lea;ted asscs:~men~ distt]ci could be for;ned. (X',nhlin stnted that he r~tl]] i"~]:; thai l'hos,~ who p~tv tax~n in this t~wn ~hou] d ,,n i~,y the serv h'~.,. A] 7 ~'~, 9 / i 7 / / 4 !' i', Parhs Dep t. Res tore t ion Report Steve Shapiro submitted report (Exhibit "A" attached) on Flood Restora- tion progress and estin"lIcd costs for comelet{on of work expected ,~n Januacy. Prjckett mnved to accept report aud for approval nf work and equipment as long as it slays within the framework of monies bndgetcd. Conklan seconded and on roll call, a]l YES. McCannon Arrival Street Sweeper Bids Arm)' Recruiting Request Dog Control Oak Knoll Golf Course McCannon arrived at 8:45 p.m. City Administrator Almquist read memorandum from Director of Public Works to Director of Finance Fb]son requesting consideration ~f recommendation to retain the present sweeper for use during heavy seasonal demands or possible down time of new sweeper and to accept low bid on the Wayne sweeper. Conklin moved to accept staff reco,~anendation; McCannon seconded an~ on roll call vote motion passed unanimously. City Administrator Almquist read request from U. S. Arm), Recruiting Serv- ice for use of Plaza Information Booth and said be had approval from Oregon Shakespearean Festival Association to allow use of booth one day a week from September ].6,.j974 throuqh May 1, 1975. Conklin moved to approve request; Allen seconded and Allen, Soderberg, McCannon and Conklin voted YES. Prickett was absent from the room during vote. Mayor Fries presented recommendations for dog control (E:chibit "A") and suggested present ordinance be amended or new ordinance made applicable to effect dog control along with vehicle and do'g control officer for enforcement. Soderber~, asked that matter be delayed for study and be placed on next agenda. Prickett seconded. Conklin asked that City Attor- ney Salter provide information relative to the levying of fines by the City. Richard Siebring, manager of Boar's Head Tavern, spoke from the audience stating that he could understand not allowing du~s in park not on a leash but failed to understand why dogs v'on]d not be able to go into park at Joha Vallerga of 185 Granite Street djsagreed with Mayor saying that should be allowed to remain loose on private property. On roll call, motion passed without opposition. Having had a meeting at fi~e Oak Knol] ~!olf course Mayor Fries decried t~c deplorable ccnd:tt~on of the cour,de citing Br~lgo ~1 as bein~ in bad fain,,ays not adequately watored, flooded areas and generai]V rundo~,,n a~d mentioned the requested fiuancia] statcn:eut had jnst :~rrived ten late and that if things didn't t~nprovt~ something: would have to be about the ].e~se. Prickeft: asked Jack Reid ;rod E. Ttqchh'aucor why the accounts of t,he coFpoFatjorl llad no{' bees s~parat(.ct as reqltt~sted whcl; 9117/76 V,. Oak Knoll continued Sign Ordinance (Yansard Roofs) Planning Conunission SubcoPdnittees (Amend 0rd. 1720) Water Connects Traffic Safety Ordinance Resolution - Work C'Jcle -- Fjrefghtrs Reid said that tile lumber for rebuilding the damaged bridge is oa the site and that the flooding on the course is from TID system and that he had spent a considernble amount of money ~epajring the sprinkler system last year and to replace whole system at this time wonJd be prohibitive and that he doesn't have tile money for such a project. Prickett suggested that an expert on golf course maintenance and condition should be brou~;ht iu for evaluation and recommepdations. Couucil agreed and Mayor }Pries reappointed the same golf course committee installed to report on the problem previous] headed up by Pri,:kett. It was suggested that provisions be made for toilet facilities wbep the study is made. City Administrator Almquist gave second reading by title only of an ordin- ance amending Ashland Ordinance No. 1361 and amending section 18.50.030(B) of the Ashland Municipal Code, and deciar~ng an emergency. Conklin moved for adoption; Allen seconded and Allen, Soderberg, McCannon and Couklin voted YES on roll call. Prickett was absent from the room. Second reading by title only was given by City Administrator Almquist relative to the elimination of subcm~ittees on the Planning Commission. McCannon moved to adopt, seconded byConklin. Allen, McCannon, Conklin and Soderberg voted YES on adoption of the ordinance. Prickett was absent. City Administrator gave report on alternative types of financing for water and sewer connects stating the City could Bancroft water aod sewer but net other improvements by allowing the snbdivider to. make app]ication for assessment district and the City to hold interest bearing notes to cover costs and that if they become too difficult to be carried that they be so!d, Soderberg suggested that City Administrator Almquist submit written report on alternatives mentioned and that tile second reading of the ordinance be deferred until October 1, 197~ meeting to allow for consideration when the information is in written form and so moved. McCannon seconded and the motioned passed unanimously oB roll call. City Administrator Almquist g~-e first reading of an ordinance estab!ishin~ a Traffic Safety Commission, a.d declaring an emergency. Council agreed to amend the last two sentences to read "recommend" instead of "implement" and "establish", and to amend the first two lines of Page two to read "To review and recommend project applications for funding"(C) and "To serve in a liajson capacity between the city and etc. Conklin m~vcd that the ameuded ordinanca be passed to second reading; Prickett seconded. Soderber~, asked how he, r Chairl!!armhip of tile BiF_ycle Ccmr:iCtee ndd~t be effected by the traffic commission and Prickett pointed tip that since ~r i~ funded and a sopsrate eotity be felt they should be kt'pt separate. Connc~l! agreed. Hotiou passed unanimo,x~]y on roll call vote, City AdIninistrator Almquist gavp first reddin7 of a Re::olution work cycle as called for in tl,e Fair Labor Standards Acl_s Azae~dm':nl~: of 1974. Sealerberg moved for adoption of the i~e:~oJutlsu; Prickart ant ChlPf Vol'is s~:ld [t was met u[th apprc;v:d. 9/17/74 Iandlo~cl~s Waiver LtcGrel4 Bros . Pric]:ett moved that Wa~v~r and Ccn:~ent a~%rcement; McCannon seconded and on roll call, passed unanimously. Kevenl>'e Sharing Council approved Prickett's req.est to speak on subject not appearin~ ot~ ;igenda. Pricllett ruqne!sted Illat Council be mad,* aware on a n~nthly report basis of financial condit Leo who. their there is a deficit or a balance ~tnd so moved. Sealerberg sec- onded and on voice vote, all YES. Meeting adjourned at 10:05 p.m. /~City ~ec~or~er ~ Mayor ih