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HomeMy WebLinkAbout1974-1015 REG MINMINUTES FOR T~IE REGULAR MEETING ASHLAND CITY COI,,~CIL October 15, 1974 INVOCATION ROLL CALL APPROVAL OF MINUTES Reg. Meeting 10/1/74 D~partmental Repts. Parks & Recreation Hospital Board Oak Knoll Annexation Petition Rev. Charles Davis of Hillside Alliance Church gave invocation followed by the Pledge of Allegiance. Conklin, Roble, McCannon, Prickett, Allen and Soderberg were present. Councilman Conklin requested a correction in the minutes of the regular meet ing of October 1, 1974 on page two where he was included on the Do~ Control Committee to whichhe was not appointed and moved that minutes be approved as corrected and placed on file; Soderberg seconded and the motion passed unanimously on voice vote. Conklin moved to accept and place on file Departmental Reports for the month of September; Soderberg seconded and on voice vote, all YES. Soderberg moved that minutes of the September 12, 1974 meeting of the Parks and Recreation Commission be accepted and placed on file; Roble seconded anc motion passed on unanimous voice vote. Roble moved minutes of the Hospital Board meeting of September 20, 1974 be accepted and placed on file; Allen seconded and on voice vote, all YES. A letter from property owner George G. Sink and annexation petition signed by forty property o~mers of Oak Knoll was read by City Administrator A]rn- quist who said he also had a consent to annexation form signed by B & G Properties. City Administrator Almquist suggested Council might consider annexation of the Oak Knoll Golf Course, and asked City Attorney Salter for procedure. Salter said the City would have the option of (1) declining, (2) holding a city-wide election, or (3) dispensing with an election and calling for a public hearing. Conklin moved to dispense with election and call for a public hearing; Soderberg seconded. Prickett asked that City Administrator again pursue the possibility of acquiring the electric servic~ from PP&L and to report back. On roll call vote, all YES. Conklin moved that Oak Knoll Golf Course be included in annexation; Prickett seconded and motion passed unanimously on roll call vote. Planning Commission Joint Meeting PUBLIC FORUM f~;. Knoll Golf Course ~mmittee Report City Planner Mawson requested a joint meeting of the Planning Commission and City Council to discuss the Comprehensive Plan work program. Prickett asked if future street agreement policy could aiso be discussed. It was agreed that both matters would be taken up and the meeting was set for 7:30 p.m. on November 12, 1974. No response from the audience. Prickett reported on October 5th meeting with committee, Mr. Reid and principals interested in possible purchase, and reviewed reconmendations made by Eugene Russell in letter of October 5, 1974, stating that the green: should be fertilized, top-dressed and that weed and fungus control imp]e- mented; that work should be completed within thirty days and that the cc, in- mittee work with prospective new owners durin~ and after transfer of 1case to follow through on mainteuance problem, and so moved, Conklin seco,~.dej. Roble asked permission to abstain because of interest in possible trans- action. On roll call, Allen, Prtckett, Conklin, McCannon and Soderbe:'g supported the motion. Roble abstained. Conklin asked that Mr. 'Millcr's letter be placed oa agenda. Prickerr said his letter was included l.n his motion for consideration. /.~'- 15'-7y '~ ,Meeting Ashland City Council. Page 2 Meter drop increase Ashland Cab Company Council of Governments Multi-service Center Nevada St. Bridge Dog Control Meeting Pavement Cut Roqnests Councilman Allen, Chairman of committee on cab company request recommended that request by company for 20¢ meter drop increase be granted to assure Ashland of good cab service, with condition that the~e be a 50C per ride discount to qualified senior citizens, with those over 80 years of age to qualify automatically. Allen moved that City Attorney Snlter draft necessary resolution for next meeting; Conkiln seconded and motion passed without opposition on voice vote. Mayor Fries asked to d~scuss RVCC and recon~nended withdrawal from the Council commenting that reconsideration could be given only if nonmember governments are not allowed to serve on advisory co_~rm~.ittees and said that Ashland's withdrawal may well bring the percentage of population totals below the figure to qualify for funding and result in disintegration of the Council. Conklin moved for withdrawal with condition mentioned and Roble seconded. On roll call motion passed unanimously. Allen reported that the Multi-service Center is well under w~y with partieS. pants from six agencies making use of the facilities and moved that Mayor approve suggested namesto make up Executive Board and that such board report directly to City Council through its Council representative but asked that third point concerning responsibility of coordinator to be changed to provide that coordinator be responsible to City Council'through the Parks & Recreation Commission; Roble seconded and on roll call, all YES Mayor Fries asked Allen to serve on the Executive Board as Council repres- entative. (See attached memo from Elaine Shanafelt). Director of Public Works Alsing recommended that something be done relative to the Nevada Street Bridge as it remains unprotected and suggested the following options: (1) continue to work toward right-of-way and if success- ful to ask for new bids which he would expect to be higher than those received originally, and (2) to straighten out the existing culvert and do rechannelling upstream for storm protection of adjoining property,.and (3) to erect headwalls at approximate cost of $4,000.00. Conklin reminded Council that Jack Williams has been willing to give property necessary to straighten out channel and that he feared that Williams might withdraw his offer. Allen moved that decision on bridge be dropped until enough money isavailable to do the job right; Soderberg seconded and on roll call vote, Allen, McCannon, Soderberg, Prickett and Roble voted YES. Conklin voted Alsing asked for direction on whether he should continue in his attempt to acquire necessary right-of-way and Mayor Fries suggested he do so. Soder- berg said she would like Council to have a letter from Williams statin~ his proposal. Prickett asked City Attorney's opinion as to whether bond issue monies could be properly used on bridge. Conklin expressed fear tbat City! liability could cost more in the long run and urged steps be taken to eliminate danger as it exists. Mayor Fries reset study session on dog control to November 12, 1974 at 7:30 p.m. Council considered request to cut pavement for water and sewer service at 289 Avery Street and likewise to repair leak on Harrison Street. City Administrator explained that the pavin~ had been d~ne before the five ye~r prohibition was passed ou pavesout cutting and recommended thz~t permiss~o~ be granted on each request. McCannon moved that permission be granted; Soderberg seconded and on roll call, all YES, ]0/15/74 _Meeting Ash]and City Council -- ._,~,,___3. Pavement cent, Traffic Commission Centennial Success Eiectr{c Rates & Budget Committee Report Senate Bill 100 ORDINA~CCES, RE. SOLU- TIONS & CONT~XCTS Electric Rate Ord. On question from Prickett as to what added streets have been paved, Alsin% said Park Street and portion of E. Main. McCannon said he has heard lots of complaints on shrubbery growth blocking vision of traffic on cern2rs. A]sin said this is a yearly prob].em. Soderberg suggested that such conlplaints be referred to Traffic Commission to which Mayor Fries agreed. Allen criticize Staff for going ahead with streets not aDDroved by Council and said if there were monies left over in the budget the Council could decide on thed.r expenditure. Mayor Fries reported on September 18, 1974 meeting and recomnended that two-. hour parking be retained on Lithia Way and from Lithia Way to the structure over Water Street; that two hour parking be allowed year around with the exception of three 5-minute parking spaces immediately adjacent to the Post Office. Prickett moved to accept recommendation and that ordinance be drafted accordingly; Conklin seconded and motion passed unanimously oil roll call vote. Mayor Fries added that it had been decided that one parking space should be eliminated on the corner of Pioneer and on First St. where it is difficult for buses and trucks to execute left turns off E, Main and recommended to' City Administrator Almquist that first parking space at northeast corner of each of those intersections be eliminated and the curbs painted yellow. Prickett complimented Soderberg on the success of the portion of the Centen- nial held on Saturday evening, October 12th. Council agreed and added that the entire celebration was well planned on a limited budget. Recommendation from Budget Committee was read by Finance Director Nelson stating that electric rates should be adjnsted to'agree with those of Pacific Power & Light; that support of General Fund from ElecEric Department be limited to not over 33% of department's revenues (excluding any beginning balance carried over from previous years); that a public hearing be set £or November 5, 1974 regarding a proposed supplemental budget; and that City Attorney be instructed to prepare necessary ordinances for Council considera- tion. McCannon moved that public hearing be set for Noveider 5, 1974; Prickett seconded and motion passed unanimously on roll call vote. Council approved by voice vote a request by Mayor Fries to place memorandum from Soderberg relative to S.B. 100 on the agenda. Soderberg requested that Council consider meeting with County Commissioners and candidates for that office to ascertain their views on implementing Senate Bill 100 and what they have planned for urban boundary areas. Mayor agreed that we should know where we stand and said that there has been little attempt by LCDC to outline criteria and there is no representative south of Eugene with exception of one in Klama~h Falls and that Newp6rt is represented by two members. Allen moved that meeting be planned sometime after the League Convention; Conklin seconded and on voice vote, all YES. City Administrator Almquist read title of Ordinance amending Ordinance No. 1673 as amended, and Sections 14.]6.030 through 14.16,070 of the Ashland Municipal Code: A2nendinK Ordinance No. 1757 and Sections 14.12,030, 14.12.050 and ]4.12.060 of the Ashland Mnnfctpal Code: and declaring an emergency, and read each of the changes made in full, Roble question time rates would go into effect as ont]ined in Section 5 wilere consumers would ba charged the increased rates for month of December. ]0/15/74 rg 3 .ar Mo_cting Ash].qt~d City Co,ncl] -. PB. 4 Electric Rates Continued Conklin and Prickett felt the section agreed with Prickett's motion in Budget Colmnittee. Prickett asked Herton (consultant) why our rates have to be structured in line with PP&L and Herton explained that it would take a tremendous amount of time and money for a study and that the dXta now stored for the City would not be adequate for determina- tion and further that he would recommend that City avail itself of the expertise and results of Ion% expensive studies by PP&L. From the audienc% Willstatter said the difference between the City of Ashland and PP&L is that the latter has its stock holder to consider. Tingle and Nelson agreed that the rate structure adopted by PP&L which have undergone the scrutiny of PUC and public hearings vould be safe to follow. McCannon moved to second reading; Conklin seconded. Allen felt that the first reading could wait until after the budget hearing on November. Almquist said that staff would need lead time to program the computer. On roll call, Conklin, McCannon, Prickett and Soderberg voted YES; Roble and Allen voted NO. City Recorder May o r 10/15/74 Pg. 4