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Home My WebLink About1974-1126 ADJOURNEDINVOCATION CALL TO ORDER RESIGNATIONS ROLL CALL COUNCIL VACANCIES MINUTES FOR ~E REGUIAR }~ETING OF NOV. 5, 1974 & ADJOURNED MEF. TING OF NOVEMBER 8, 1974 MINUTES FOR ~IE ADJOUP~NED ~tEETING ASHLAND CITY COUNCIL November 2~, 1974 Invocation was given by Rev. O. V. Ingle of the Pentecostal Church of · God followed by the Pledge of Allegiance. Mayor Fries called the meeting to order a~ 7:30 p.m. in the Council Chambers. Recorder Butler read a letter of resignation from Council Chair- man William P. Roble, resigantion to be effective 7:30 p.m. on Noveraber 26, 1974. He also read a letter of resignation from Mayor Archie C. Fries which will take effect November 30, 1974. Butler then called the roll of the remaining five Councilmembers, Allen, Soderberg, McCannon, Conklin and Prickett were all present. McCannon suggested that the vacancy created by the resignation of Council Chairman Roble be filled and that an Acting Chairman be selected for the interim meetings until the first meeting in January. when the new Council takes over and added that it will be necessary to have someone who can sign che~s/~he Ci y. McCann moved ~hat James Ragland be nominated ~M) ~ill Co~a'~ " and cited the Planning Commission Chairman as bein~ highly re'and qualifie!. Conklin asked if matter should not first be placeson the agenda for consideration to which McCannon stated it was a procedural matter and would not have to be on agenda. City Attorney Salter said it should first be made an agenda item. McCannon moved that item be placed on ageads; Conklin seconded. On Roll call Soderberg, Conklin and McCannc~ voted YES; Allen and Prickett opposed. Prickerr said he voted NO ' because it was not an agenda item and he had not given the matter con- sideration for that reason and further felt that such consideration mightytaken up at a closed meeting or study session and pointed out thet he was not questioning the candidate nominated as bein% qualifieh for the position. Allen agreed with Prickett regarding. consideration, that he felt that the opportunity to serve should be open to other per- sons who might be interested and suggested that choice be put off unti9 January 1, 1975 so that the people on Council at that time would have a say. in choosing the person they will be working with for the next two years at least. Prickerr said he has someone in mind who he feels is well qualified and wants time to find if he might be interested in serving. McCannon a~ain moved that James Ragland be appointed to filh vacancy of Councilman left by Roble; Conklin seconded and on roll call was approved with Soderberg, McCannon and Conklin voting YES. Allen a~d Prickett, NO. Conklin nomiDated McCannon for interim Council Chairman to serve until January 1, 1975. Soderberg seconded and McCannGn was chosen by unan~mo~ secret ballot. With Council concurrence, Mayor Fries approved minutes for the regular meeting of November 5, 1974 and adjourned meeting of November g, 1974, as submitted. ' PARKS DEPARTMENT FLOOD OAK iC~OLL ELECTRIC FLOOD RESTORATION AIRPORT COL.~CIL PROCEDLrRE ORDI_YA_YCES , RESOLUTIONS A_YD CO:~IRACrS Oak Knoll Annexation Parking Time Limits Items 3 & 4 Prickett moved to accept financial report relative to flood restoration expenditures for October 30, 1974 and projections through January 1973 as suDmitted by Steve Shapiro of Parks & Recreation Departmerl~; Conklin seconded, and the motion to accept and place on file was passed on roll call unanimously. CiD' Administrator A!mquist recommended that a letter be drafted to Pacific Power & Light Company relative to it's alleged refusal to sell sen'ice in Oak Knoll properties and requested that two Council members assist in draft. Prickerr moved to accept request; McCannon seconded and motion passed unanimously on voice vote. Mayor Fries appointed Conklin and Prickett to serve. Public Works Director Alsing showed map of d~mage of airport as a result of seconda~' flood caused by flooding of Emigrant Lake area and requeste that $1,500 for materials and $1,000 for force labor be made available for rip-rap from flood restoration funds. Soderberg moved to grant request; Conklin seconded. Alien posed question on legality' and as to whether the language on the bond issue passed by citizenry would qualify funding a secondary flood. Soderberg withdrew her motion until research could be done to qualify request. Conklin withdrm¢ second. Prickerr asked, as point of order, if vote was proper to place an item on the agenda and said it was his understanding there had to be a 2/3 majority vote. Soderber~ suggested that City Attorney Salter research and return with results after recess. City Administrator Almquist requested ten-minute recess to check previous minutes on Council proced- ure. ~Cnen meeting resumed, >~yor Fries said it appears a 2~ majority vote would be necessary to place item on the agenda, and therefore declared the appointcut of Ragland and the ballotlug on Council Chair- man to be null and void. Conklin moved that item of choosing Council Cnairman be placed on agenda; Prickett seconded and on roll call vote motion passed unanimously. Conklin moved that McCannon be appointed Council Chair~an until January 1, 197~, Soderberg seconded. Motion carried on secret ballot. City Administrator Almquist gave second reading by title only of an ordinance dispensing with an election within the City of ~_shland on the question of a proposed annexation and setting the time and place for a public hearing thereon; and, setting a public date on the withdrawal of certain real property from the Talent Rural Fire Protect- ion District and directing publication of notices as directed by ORS. 222.524; and declaring an emergency. Prickerr moved to set public hearing for December 17, 1974 at 7:30 p.m. Conklin seconded and motion passed on roll call vote with all voting YES. Ci~' Administrator Almquist gave second reading by title only of an ordinance amending Sections A & B of Section 11.28.010 of the Ashland Municipal Code and which pertains to parking time limits; and declaring an emergency. Soderberg moved for adoption; Prickett seconded and mot- ion passed unanimously on roll call vote. Mayor Fries recommended that Items 3 & 4 be deferred until after January.; Prickerr so moved with Conklin seconding and motion passed on roll call vote unanimously. 11~26/74 Pg. 3 Adjourned bieettng Ashland C£ty Council- P;-~e four Soderberg Resolution City Administrator Almquist gave reading of a resolution commending Councilwoman Soderberg~for out~tandtng service in connection with the City of Ashland Centennial. McCannon moved for adoption; Allen seconded and motion passed unanimously on voice vote. Mayor Fries& Councilman Roble Commendation Prickett recommended that letters of commendation be written to point up outstanding contribution to City by Mayor Archie C. Fries and Council Chairman William P. Roble (resigned) and that they be placed on next agenda. McCannon suggested that Council consider presenting Mayor Fries with a placque for service to the City. Mayor Fries respectfully req- uested that presentation not be made as it would, in his opinion, be inappropriate under the circumstances. Banking Depository & Withdrawal Authority U. S. National Crater National CiD~ Recorder Butler gave reading of Resolution designating banking depository and city officers authorized to withdraw money therefrom, said designation United States National Bank of Oregon. Conklin moved for adoption; Allen seconded & ~otion passed without opposition, on rc!L call. City Recorder Butler gave reading of Resolution desiRnating banking depository and City Officers authorized to withdraw money therefrom, said designation Crater National Bank. Soderberg moved; Prickett seconga: and motion carried unanimously on roll call vote- First National City Recorder Butler gave reading of Resolution designating banking depository and city officers authorized to withdraw money therefrom, said designation First National Bank of Oregon. Conklin moved for adoption; McCannon seconded. Passed unanimously on roll call vote. Meeting adjourned at 8:35 p.m. X~ing Mayor 11/26/74 Page 4 CITY OF ASHLAND CITY HALL ASHLAND, OREGON 97520 tele~e~e (Cocie 503) 482.3211 November 22, 1974 Mr. Joseph M. Butler, Recorder City of Ashl~md 20 East M~in Street Ashland, Oregon 97520 Dear ~. Butler I hereby resign the office of Mayor of the City of Ashland effective as of midnight on November 30, 1974. Very truly yours /! ~ ~ , ~ ? ~I~ Archie C. Fries, Mayor CITY OF ASHLAND CITY HALL November 25, 1974 Recorder Joseph M. Butler, Mayor and City Council In compliance to the provisions of the AShland City Charter relative to City Officers entering into contracts with the City posing "Con- flict of Interest" status it was my intention to submit my resigna- tion as City Councilman effective as of December 31, 1974 such resignation by reason of my being a party to the purchase of the Oak Knoll Golf properties involving a lease with the City. Inasmuch as the new lease would be effective January 1, 1975 and contingent upon proper surrender of the existing lease - plus trans- fer of liquor license, it was my feeling I would not be in "Conflict of interest" with the City's Charter, however, City Attorney Salter informed me this morning of a letter from James M. Mattis, Legal Consultant to the League of Oregon Cities, stating I should not be in office at the time the Council acts on the lease. Mr. ~lattis's letter is length>, with ample legal wording which Mr. Salter explained to me and to which Attorney Salter agrees. I do not wish to, in any way, place the City Council, my associates or myself in any posi- tion of question now - or at some future date and in keeping with this position, Ihereby submit my resignation as City Councilman, Position No. 3 effective as of 7:30 p.m., Tuesday, November 26, 1974. Needless to say these past four years have been beneficial to me and I wish to express my appreciation to the Cormcil and City Staff for their ceoperation and consideration shown me, especially those periods when I served as presiding chairman. With best wishes for the future William P. Roble