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HomeMy WebLinkAbout1973-0206 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL February 6, 1973 ROLL CALL APPROVAL OF MINUTES Council on Aging Collins, Ferris vs City (Kounz) Hospital Board Minutes Planning Comm- ission Minutes Gresham Street Petition Finance Report 15 NPH Speed Lmt. Indiana Street Downtown The regular meeting was called to order by Mayor Fries on the above date at 7:30 p.m. Conklin, Roble, McCannon, Allen, Prickett present; Soderberg arrived moments late. Conklin moved that minutes of the adjourned meeting of January 30, 1973 be approved. Roble requested change in minutes to include request that matter of Cable TV be taken up at stu~ session. On roll call vote, minutes unanimously approved as corrected. City Administrator Almquist read a letter from Rogue Valley Council on Aging requesting allocation of portion of revenue sharin? funds. McCannon moved that letter be accepted and placed on file. On voice, passed unanimously. City Administrator read communication from Collins. Ferris & Velure who have entered a claim against the city on behalf of Rebecca Kounz. City Attorney Sal ter advised that he has referred the letter to the city's insurance carrier whose attorney will defend the city. Roble offered to explain any part of the Hospital Board minutes. McCannon moved to accept minutes and place on file. On voice vote, motion passed unanimously. Roble moved to confirm power to rent or lease by the Hospital Board as outlined in Ordinance 1279. On roll call, passed unanimously. · McCannon moved that minutes of the regular meeting of the Planning Commission be accepted and placed on file. On roll call vote, passed unanimously. City Administrator Almquist road petition submitted by residents in the vicinity of the 200 block of Gresham Stroetroquesting "Slow" sign or speed control especially during winter. A memorandum from Chief Hays and Public .u)_ ..,~uuvr .,..,,~ ~th reco~ieiidatio,i~ was '--' in ......... '~ .....~ ' ~ays said that a radar unit could be placed i n the area for enforcement to point up possible danger in the area. Conklin moved to accept Chief Hays' recommend- ations. On roll call, passed unanimously. Roble commended Finance Director Nelson for submitting an exceptionally good report. City Administrator Almquist read recommendation from Director of Public Works relative to traffic control on Indiana Street between Madrone and Siskiyou Boulevard. Soderberg moved that Indiana Street from Hwy 99 to Oregon Street be vacated; McCannon seconded for discussion. Conklin suggested postponement of such a move until Woodland Drive is completed which is expected by summer. Mary Duhaime of Suzanne Hall said that any cross-walk could not accommodate all persons requiring simultaneous use and requested closure or vacation of Indiana Street. Mr. John Kneeland cited hazardous conditions while students use streets for crossing to meals and classes, many using the crossing several times a day. Roble asked City Attorney Salter if closure or vacation would constitute acknowledgement of fault and Salter answered in the negative. Conklin rocommended that any change be part of the TOPICS program to see how it would fit into the plans of the State Hi ghway Department. On roll call vote, Soderberg and Prickett, YES. Conklin, Allen, Roble and McCannon voted against the motion. Conklin moved that staff be instructed to install "high risers" {bumps) and follow recommendation of staff by use of lighted reflectors and that t Islnd placement of bumps be at staff's discretion. On roll call. passed Hnan~ y. City Administrator Almquist read results of poll of property owners. Including those who did not respond and were considered in favor, it was determined that 63% of the property owners approved the downtown project. This percentage did not include ci ty-owned property. City Administrator Almquist stated that he had received positive response from 2g.50~. City Administrator Almquist gave the first reading of an ordinance authorizing the improvement of Nain Street, from Church Street to Third Street, by constructing thereon sidewalks, curbs, Street trees, street lighting and street furniture; authorizing the assessment of cost of said improvement against property to be benefitted thereby and pro- viding that warrants issued for the cost thereof be general obligations of the City of Ashland. Conkli n moved ordinance be passed to second reading. On roll call, motion passed unanimously, kegular Meeting Ashland City Council Page 2 Fischer vs City Subdivisions Street Paving Oak Knoll Lease Bid Results Paving Equipment Zoning Newly Annexed Areas Adult Bookstores S. Mountain & Emma St. Imp. City Attorney Salter gave a report on the status of Fischer lawsuit. Conklin moved report be placed on file; on voice vote passed unanimously. City Attorney Salter gave legal analysis of Ordinance relative to the respons- ibility of subdivider and specifically regarding Oak Court Subdivision. No action was taken. City Attorney Salter submitted report relative to Oak Knoll Lease. Salter noted that there was no evidence of adequate insurance and recommended that Finance Director Nelson do some checking in order to have information on which to base rate change request. City Attorney Salter also reported that taxes due on November 15, 1972 have not been paid and the city has the option to demand that taxes be brought up to date within thirty days or lease could be terminated. Conklin moved accounting of Oak Knoll Golf Course segment of the Oak Knoll Corporation be audited and results reported back to the Council by Finance Director Nelson before approval of rate raise. On roll call, passed unanimously. McCannon moved that Mr. John Reid be notified by staff that taxes must be paid and that he be reminded that he could lose his lease. Roll call vote recorded all in favor. Prickett moved that inventory of insurance be made; on roll call, passed unanimously. City Administrator Almquist read three bids received for Loader/Backhoe advising that low bidder was Hubbard-Wray Company at $11,O00. City Administrator Almquist read bids for two 45,000 GVW dump trucks on which Webfoot Truck & Equipment was low bidder at $28,192.08. City Administrator Almquist read results of bids on asphalt spreader and reconnendation from Director of Public Works that award of bid go to Feenaughty Machinery {Blaw-Knox) at a cost of $32,483. Th; cost of $71,674 ~s $d,OOO under the o~ginal estimate for the three pieces of equipment. Conklin moved to award to each low bidder. On roll call, Roble, McCannon, Conklin and Prickett, YES. Allen a~d Soderberg, NO. Motion passed. A public hearing was opened on proposed amendment to Zoning Ordinance pertain- ing to the zoning of newly annexed areas. City Administrator gave first reading of the ordinance. No opposition was heard from the audience. Conklin moved to pass ordinance to second reading; passed unanimously on roll call vote. A public hearing was opened on an ordinance amending Ordinance No. 1361 adding adult bookstores and adult movie houses as conditional uses in certain com- mercial districts, and declaring an emergency. There was no opposition voiced from the audience. Roble moved that 500 feet minimum be inserted in the ord- inance. On roll call, passed unanimously. Soderberg moved that C-2 Zone be inserted; motion passed unanimously on roll call vote. City Administrator Almquist gave first reading of the ordinance. Roble moved that ordinance be passed to second reading. Passed unanimously on roll call vote. A public hearing was opened on the proposed construction of curbs, gutters and paving on S. Mountain Avenue from E~a Street to the South City Limits at a pavement width of 34 feet. Mr. Bill Brubaker requested that pavement width be held to 28 feet wide and said that he could submit petition with signatures of 100% of the property owners. Conklin moved that public hearing be continued until Council received petition on this matter; on roll call, pass- ed unanimously. Roble moved to direct staff to prepare ordinance ordering street improvement of curbs, gutters and paving of a width of 28 feet on S. Mountain Avenue from Emma Street to the South City Limits and to present such ordinance to Council after staff has received both a petition for such i~rovement and an agreement to permit future widening of the street to 34 feet at the discretion of the City Council, both to be signed by 100% of the property owners; on roll call, motion passed unanimously. ~egular Meeting Ashland City Council Page 3 Justice Center TOPICS Report Parent Annexation Oak Street Improvements Improvement Dist. No. 38 Planning Commission Appt. Walker Ave Crossing Gates Utility Discount Adjournment Roble made recommendation from Justice Center Committee relative to site location, and Vince Oredson, Architect, presented preliminary report on alternative sites for the Justice Center and an evaluation of each of three. sites presented. Mr. Oredson recommended the Boyden site on the NE corner of Pioneer & C Streets. Roble moved that Oredson draw up schematics for a 8600 sq. foot building for approval by the Justice Center Committee; passed by unanimous roll call vote. Conklin presented report from TOPICS Committee relative to Indiana/Wal ker section of Siskiyou B1 vd. Conklin moved for permission to get funding on 50% of $94,000 plus no-interest money from the State to complete the project; passed unanimously on roll call vote. City Administrator Almquist gave a second reading, by title only, of an ordinance dispensing with an election within the City of Ashland on the question of a proposed annexation and setting the time and place for a public hearing thereon, and declaring an emergency. McCannon moved for adoption; on roll call vote McCannon, Roble, Soderberg, Conklin and Allen voted in favor; Prickett abstained. City Administrator Almquist gave first reading of an ordinance authorizing and ordering the improvement of Oak Street, from Nevada Street to the North City Limits, by constructing thereon curbs, gutters and paving; authorizing assessment of cost of said improvement against property to be benefitted there- by; and providing that warrants issued for the cost thereof be general obligations of the City of Ashland. Conklin moved that ordinance be passed to second reading; On roll call, passed unanimously. City Administrator Almquist gave first reading of an ordinance authorizing issuance of City Improvement Bonds in the matter of paving city streets in what has been designated as Street Improvement District No. 38 {Portions of Coventry Place, Oxford Street, Linda Avenue, Clay Street and Crestview Drive} and declaring an emergency. McCannon moved that ordinance be passed to second reading. un roll call, motion passed Dy unanimous vote. Mayor Fries appointed Don Skillman to fill the vacancy on the Zoning Adjust- ment Committee left by Lewis Osborne who had resigned. Conklin moved that Mayor's appointment be confirmed; on voice vote, passed unanimously. Soderberg asked staff to write to Southern Pacific relative to crossing gates at Walker Avenue and stated that S.P. is willing to pay for half of the costs of the project. Soderberg suggested that a meeting be set up with the Board of Commissioners to enlist at least 25% funding on crossing gates. Mayor Pries asked that Soderberg arrange for meeting in Ashland and notify members. McCannon raised the question of percentage discount on utilities and income qualifications of senior citizens and asked that the matter be reviewed at a study session. The meeting was adjourned at 10:20 p.m. Archie C. Fries Mayor