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HomeMy WebLinkAbout1973-1106 REG MINROLL'CALL APPROVAL OF MINUTES Regular Meeting COMMUNICATIONS, PETIT- IONS & REMONSTRANCES Parks & Recreation Hospital Board Energy Crisis Valentine Request Liquor Lic. Appeal PUBLIC FORUM "People for Parks" MINUTES FOR THE REGULAR.MEETING ASHLAND CITY COUNCIL November 6, 1973 The regular meeting was called to order by Mayor Fries at 7:30 p.m. in the Council Chambers on the above date. Con- klin, McCannon, Allen, Prickerr, Soderberg and Roble were present. Mayor Fries appr~ved the minutes of the regular meeting of October 16, 1973 as submitted and placed on file. . Prickerr moved that Parks 6 hecreation minutes for meeting of October 10, 1973 be accepted and placed on file. On voice vote, passed unanimously. Soderberg moved that minutes of the Hospital Board for meeting of October 19, 1973 be accepted and placed on file. On voice vote, passed unanimously. Marry Edberg of Pacific Power~ Light addressed the Council relative to the energy crisis. Edberg said that the dry weather was the main reason for the crisis in that 90% of our energy comes from hydro-electric plants and while there is a capacity of 4S million acre feet of water storage, at this time there is a deficit of some 12 million acre feet. Edberg stressed the continued need for reduction by con- sumers of electrical power saying that we should be con- verted to nuclear power by the early 80's. Edberg said that legislatien had passed which would serve as guidelines on both voluntary plans for reduction and involuntary cut- backs and that their plan is filed with the Commission (P.U.C.) in the event they have to put it in motion. Edberg suggestsa common sense approach in use of energy by resi- dents of Oregon and said much energy can be saved by insul- ation and less use of electrical gadgets in the home. Mayor Fries said that the Council may have to declare a moritorium on building in order to supply the capacity needed by consumers already hooked up in this area. (Report attached). A request was read from John G. Valentine relative to denial of a liquor license from O.L.C.C. asking the City to appeal such action. The license applied for is in connection with proposed convention center. Prickerr moved to instruct Staff to prepare letter appealing decision and specifically pointing out the lack of any convention center in Ashland. On roll call vote, all YES. Conklin said there was also another business which was turned down and wondered why the City was not equally concerned. Prickerr explained that he was not advocating appealing every denial. O.L.C.C. set down but that Ashland's need for a convention center is obvious and in the motel/convention complex a liquor lic- ense would be absolutely essential to the business. James Sims, on behalf of "People for Parks", requested postponement of a public hearing set for November 20, 1973 in order to do more research on the proposed closure of Winburn Way from Nutley to Granite Streets. Sims said there apparently is nothing filed on the subject and for that reason an in depth study must be made causing post- ponement for an lndeflnlte period of time. Soderbcrg moved to grant request. On roll call, passed unanimously. Regular Meeting Ashland City Council Page 2 PUBLIC FORUM cont. Centennial UNFINISHED BUSINESS Armory Committee P61ice Department Insurance Program Surplus Fire truck transfer to Airport Nevada Paving Soderberg, as Chairman of the Centennial Committee said that she would like to invite all members of the League of Oregon Cities to Ashland during our Centennial Year and suggested invitations and display could be set up at the Hilton Hotel registration desk during the League convention which begins Sunday night. Soderberg moved that Council issue invitations and pay costs involved in inviting people to Ashland during our Centennial Year. On roll call, all YES. Conklin said that the Presbyterian Church is anxious to coordinate efforts with the Centennial Committee. Mayor Fries appointed a committee to study and recommend. a site for the proposed Armory made up of Allen, Chair- man, Soderberg and Roble. Also appointed were Lt. Col.Hald and Lt. Dan Allison. Conklin moved for confirmation of appointments. On roll call, all YES. Prickett moved that Police Department insurance program report from City Administrator Almquist be postponed until his return from Portland. On voice vote, all YES. Roble explained that it was his proposal originally to transfer fire equipment to Airport for initial attack rel- htive to any emergency. Roble asked that Major John Cady explain tentative plans for housing the equipment, train- ing of manpower and use of foam. Major Cady said that by Spring at which time he would expect a transfer of equip- ment that the Civil Air Patrol installation would be near completion and would provide housing for the pumper. He said that he ~ould not risk putting inexperienced men in charge of the equipment and that training would be provided with the assistance of Chief Reed. He said that all per- sonnel are now adequately covered by insurance and that claims have been light due to the safety standards employed. Cady said that he has a source for getting foam at low cost and that there would be no special equipment for it's use. Elmont George, Airport Manager, spoke in favor of the pro- posal. Prickett moved to direct the City Attorney in cooperation with City Administrator and Fire Chief to draw a lease containing stipulation of one year term between Civil Air Patrol and City for housing of pumper at no liab- ility to City for Council review. On roll call, all YES. Report was read from City Administrator Almquist relative to possible formation of assessment district for improve- ment of Nevada Street from Oak to Helman Streets and results of survey made in Quiet Village area indicated that 93% of the owners of abutting property are opposed and that owner representing 7% of frontage property could not be reached. Almquist recommended that no action be taken until interest by property owners to form assessment district is shown. Conklin said an assessment district might be formed for getting the paving done and that residents in Quiet Village should help but didn't think the City should init- iate such a district. Soderberg moved the Staff might be able to sound out the people and said she thought we have a problem we are going to have to face and that a new look should be taken at the street problem in a study session later in the year and when the City Administrator and Public Works Director are here to discuss the matter. McCannon suggested the people who want the work done might initiate the petition themselves. Prickett amended the motion to state "when Staff has time they might get read- ing from people by contacting them by letter to see if the residents of Quiet Village would want to initiate a petition for paving." On roll call, all YES. Regular Meeting NEW & MISC. BUSINESS Revenue Sharing Ashland City Council Page Roble moved for withdrawa'l of $12,000 for microfilm system stating it would come with the Justice Building. No dissent w ~ expressed. ~cCannen suggested $2,000 be added to the $100,000 marked f~ paving & suggested that $10,000 be set aside for land acq- uisition for the park chain in the event a developer should come in and pic~ up what the City would need for park or open space and said that a study session should be held to consider a motel/hotel tax as a source for park land acquis- ition. McCannon moved for study session to be held on pro- cedures. Mrs.'Virginia Vogel spoke from the audience as an owner of seven acres on Ashland Creek and stated that she and her neighbors have no intention of selling property to -City nor having a freeway over the creek and felt that property owners should be respected for this. On mo%ion to set date for stud}' session,' Soderberg, McCannon, Conklin and Prickett voted YES; Allen and Roble voted NO. Study Session set for November 27, 1973. Soderberg said that if we use $10,000 for Ashland Greenway it would be matched by the State, but not by Federal Grants. Soderberg said she had recently spoken with Dave Talbot and learned ~hat the State is establishing procedures so you can make applica- tion for funding and that $300,000 has been allocated this year. Parks Director McGulre said that he had been told by Glenn Jackson that $300,000 would also be available next year. Soderberg pointed out that if State funds are used, .the City cannot condenm and that she would like money set aside in a contingency fund for land should it become avail- able. Prickett reminded Soderberg that when the Ashland Creek Greenway concept was originally brought before Council he asked specifically whether the City would be obligated for funding and was assured it was not. Prickett said he would have to. have more information relative to the scope of the project and felt Soderberg has "the cart before the horse" Allen said the people in record seeking a change to vote where capital expenditures are involved and felt this case is no exception. Allen moved that $10,000 of Revenue Sharing money be placed in contingency fund. Soderberg said there is no way without an appraisal to complete the scope with facts and figures to take to the people. She stated that the appraisal would cost at least $6,000 and that the County had promised $3,000. Prickerr said he felt the appraisal should be done and he could go along with the $3,000. Allen said that the City employee problem coming up could create added expenditures and he felt we should have some reserve. Allen further stated he is in favor of neighborhood parks. Kathleen Newcomb of League of Women Voters spoke in support of the greenway concept and asked that those in the audience also in support stand up. Nine people stood in favor. On Allen's motion to place $10,000 in operating contingency, Allen, Prickett and Conklin voted YES. Soderberg, Roble and McCannon voted against the measure. Mayor Fries broke the tie bY yotin~ YES. Motion carried. Prickett moved to put $3,000 against the cost of appraisal of Ashland Creek property. Roble said that it would cost at least $6,000 for an appraisal. Conklin said he fails to see any purpose in appraising property that can't be con- demned by the City and again suggested that the property owners should be sounded out first on what they want and whether they would sell or not and at what price. Soder- berg said that we could get 75% match if we do not use any Revenue Sharing funds. On roll call Conklin voted NO, Allen, Soderberg, Roble, McCannon and Prickett ~upported the motion. Regular Meeting Minipumper Street Improvements Park Improvements P.E.R.B. Services "701" Comp. Plan Assistance (H.U.D.) ORDINANCES,RES.& CONTR. Load Limit Ord. P.U.D. Ordinance Sign Ordinance Meister Annexation Ashland City Council Page 4 Roble moved for approprifition of $15,000 for four wheel drive minipumper. On roll call, all YES. Prickett moved that $100,000 be expended for street improve- ments. Soderberg would like to have discussion on design- ations of streets. Mayor Fries suggested appropriation could be made for streets in general and designated later. On roll call, all YES. McCannon moved to'approve $10,000 for park improvements and back-flow ~ontrol valves, $3400 of amount for play- ground equipment. On question from Allen, McGuire said that old fi~e truck for playground would be impractical 'from a liability standpoint. Catharine Carey spoke from the audience to ask that consideration be given to more tennis courts in the north end of town saying that the ones in Lithia Park are usually occupied and the ones at the college and Hunter Park are a little far. McCannon withdrew his previous motion and then moved that $9,000 be appropriated for park improvements from revenue shar- ing and $1,000 from contingency fund to make up the $10,000 needed. On roll call, all YES. Memo from City Administrator Almquist was read request- ing use of services of P.E.R.B. for conduct of secret ballot representation election relative to employees of 'the Fire Department. Conklin moved to grant request. On roll call, Allen, Roble, McCannon, Prickett and Conklin voted YES. Soderberg was absent from the room. Memorandum from City Administrator A]mquist read request- ing authority to apply to H.U.D. for Comprehensive Plan Assistance. }rickerr moved to grant authority. On roll call, Allen, Rob!e, McCannon, Prickerr and Conklin voted YES., Soderberg was absent from the room. Recorder Butler gave second reading by title only of ordin- ance providing for maximum load limit on certain streets [Oak Street from Hersey to City Limits). Prickett moved for adoption. On roll call Allen, Roble, McCannon, Prick- ett voted YES, Conklin abstained. Soderberg was absent from the room. Mayor Fries gave second reading by title only of an ord- inance amending Ordinance No. 1361, Zoning Ordinance, relative to Planned Unit Development. Conklin moved to adopt. On roll call, passed unanimously. Butler gave first reading by title only of an ordinance amending Ordinance No. 1361, the Zoning Ordinance regulat- ing signs and repealing Ordinance No. 1637 as amended. McCannon moved to second reading. On roll call, passed with Allen, Soderberg, Roble McCannon and Prickerr voting YES. Conklin, NO. City Recorder gave first reading of an Ordinance dispensing with an election within the City of Ashland on the question of a proposed annexation and setting the time and place for a public hearing thereon; and setting a public date on withdrawal of certain real property from the Talent Rural Fire Protection District. Soderberg moved to second read- ing. Conklin commented on erer~y & water shortage. Prickett said "we should not did ourselves into a hole on possible shortages and a moratorium and should discuss the problem and keep updated on the issue". Mayor Fries agreed and cautioned Council that careful consideration must be given to development for fear that resultant(possible) may mean that we must reduce energy to people living in Ash- land today. Soderberg said that steps should be taken to get a study of long range capital improvement'plhnning including a water and utility resources updating so that Ldecisions can be made based on c~rrent information. On Toll call, Soderberg, Roble, McCannon, Prickett and Conklin voted YES. Allen abstained. Regular Meeting ORDINANCES, RESOL. & CONTR. cont. Special Benefit Ass'mts Funds transfer, RVCG dues, TOPICS overrun. Ashland City Council Fage City Recorder Butler gav'e first reading of an ordinance levying special benefits assessments in the amount of $71,104.10 in the matter of construction of curbs and paving in Street Improvement District No. 39, and declar- ing an emergency. (Granite, Mountain, Drager & Oak Sts.) Soderberg reminded Council that previously property owners were rendered the opportunity on Oak Street to give land to the City in lieu of paving assessment and Bob Voris was the only person to her knowledge who accepted the offer. Soderberg requested that staff be instructed to again offer people an opportunity to place property in City owner- ship. Prickett moved to second reading with stipulation that information on Resolution be submitted to Council. On roll call, passed unanimously. Finance Director Nelson read a resolution transferring appropriations within funds. Prickerr asked why so many cities have dropped out of the Council of Gqvernments. Mayor Fries said that the cities which withdrew from the COG do so because their councils are ~gnorant of that fact that COG is made up of each agency of government and can control different agency funds as they filter down to the county level. The Mayor said that each General Purpose city has one vote, regardless of size and population. Fries said it is unfortunate that COG has been called "supergovernment" when all it is trying to do is work together for the common good. Soderberg said she understands there has been new reorganization and wondered if information ~bout it could be passed on to the members of the Council. Prickett asked if there was going to be an overrun on the Downtown Project. In answer to Prickett's question Nelson said that if there was an overrun, taxiway project monies could be used if Council wished them to be applied. He said the project could conceivably have some overrun. Nel- son explained that this interfund transfer of $6,250 was to cover the increase of TOPICS program from $84,000 to $90,250. McCannon moved for adoption. Soderberg, Conklin, McCannon, Prickett and Roble voted YES. Allen abstained. Corallo Annexation Ordinance Butler gave first reading of an ordinance dispensing with an election on the proposed annexation and setting a public hearing thereon; and setting a public date on the withdrawal of certain real property from the Talent Rural Fire Protect- ion District and declaring an emergency. Conklin moved to second reading. Allen and Prickett objected to the item being added to the original Agenda. Soderberg agreed that matter should not be heard for same reason and that further she opposed the location of pro- posed mobile home park. The applicant, Corallo, said that he had not requested the item to be added to this evening's Agenda. On roll call, Allen, McCannon and Conklin voted YES. Soderberg, Prickett and Roble voted in opposition. Mayor Fries voted NO to break the tie stating that he was doing so because of the objections cited by Council members. It was decided that the item should be brought up at next meeting. The meeting was adjourned at 10:15 p m. //~_ose ut~l~r Archie C. Fries City ~Recorder Mayor Noveinber 6, 1973 M!.~yor Arch~ie C. FrSes You have requested that i give you an updating of our pro2ress in meeting a 7% reduction from last year's energy consumption figures. I regret to report that in sprite of substantial savings by the city government and several of our major users such as S.O.C., we are fighting a loosing battle! 'the fe]iowing figures represent a comparison of 1972 with 1973: 1.972 1973 % Change E!ectrj c Customers Energy Constunption. (Oct.) 6,126,000NW 7,623,000I(W +24% Con.aect/Disc. Orders (9 me.) 2,284 2,803 +23% In addition to the new residential customers during the past year, the following now commercial loads were added: Apartments: 91 Morton Colony inn A.S .H. 744 Normal 482 b'alker 2080 Siskiyou 131. Californ]a 117 Garfield 20 Lincoln Addition to WiTU~spread ~,I.tI " tO MC(;TeW Sawmill " to P(~rsuns Pine Bigfoot I.umbcr ]'rodtic1 s S.O.C. i~ducstjon Buildinf: Les Schwab ]'ire Center "A'~ Street Aulo Shop Ash land YHCA .P. 18 apts. 49 " 167 " 14 " 8 " 24 " 10 " 20 " 20 t00KW 300 1,002 S0 S0 100 S0 75 7B 250 750 999 501 300 75 75 225 ]'he above figltru,- :cc!2ro:;ent the ,:dditj. on of the cquivaient of the ]o;,fd of an cnti~c ]ioh' [ucdr,:l'~ ~:ucl ~t iS c,:c'[im~ied [hat ll',iF ]o;~.d will c,m:~,u,~e about g]O,O00 iiWII month:ly. it' th~s kiud ,t' lc,:;d ~,l'O~;['h {:O]~I:j~HijG~ 1[;I,11 CCUI~;j~CF;'! ;OT~ ]S IlOt ~ljVfzll [O Cllft;liljll~ add ' lfi(.n;i! dcveilo~'u~oi,[, ,~cr'iv.iti~::', ~}t(,ce ~f: /Io v:av tbc~t As}~/r, ad Page t~ cut its 1972 consnmption by 7%1: All of the apartment develop- ments above have been all-electric heat, anti most new homes are putting in elect, tic furnaces. It is also repor¢'cd thai: the OSFA is purchasing five 25KW electric heaters to repl~lce its oil heat system in the scene shop, and ~vishes to install a-~ c.i~clcl-~ic fl~rnace in the old Christian Science Church. The a~]dition of the Heisl~er mobile home p.ar].; will create an addition- al 400 K~{. load. The addition of 130 homes at Oak Knoll will create an additional 1300 KW load. The 26 lot Thurderbird Heights subdivision by Mr. tlerzmann will add a 260 }(W load.