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HomeMy WebLinkAbout1973-1218 REG MINROLL CALL APPROVAL OF MINUTES PLANNING COmmISSION APPOINTMENT DEPARTMENTAL REPORTS CO~4MUNICATIONS Parks 5 Rec. Cornre. Planning Commission American Legion Nursery Street Imp. Speed Control Board Airport Access MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 18, 1975 The regular meeting was called to order by Mayor Eries at 7:30 p.m., in the Council Chambers on the above date. Conklin, McCannon, Allen, Soderberg, Roble and Prickerr were present. Prickett moved that minutes for the regular meeting of December 4, 1973 be accepted and placed on file. Mayor Fries approved the minutes as read. Allen nominated Hank Hampton to serve on the Planning Com- mission. Conklin seconded the motion add.ing that he planned to nominate Lois Wenker when the two vacancies come up at the end of the year. Gerald Barnes of S42 Oak submitted his name for consideration along with his resume and letters of recommendation. Council agreed that quali- fications be reviewed at this time and that Barnes' name might be considered after the first Of the year. Conklin moved nominations be closed and unanimous ball~t be cast for Hank Hampton. On roll call vote, passed unanimously. Roble moved that Departmental Reports for month of Nov- ember, 1973, be accepte~ and placed on file. On voice vote, passed unanimously. Prickett requeste~ that Planning Commission vacancies be placed on the January 15, 1974 Agenda. Roble so moved. On voice vote, all YES. McCannon moved Parks ~ Recreation minutes for meeting of November 8, 1973 be accepted and placed on file. On voice vote, all YES. Prickett moved that minutes for the meeting of December 10, 1974 be accepted and placed on file. On voice vote, approved unanimous ly. City Administrator Almquist read a letter of request from American Legion for a permit to have a circus sponsored by the Post and since it is to be a non-profit function, a waiver of the fee for permit was also requested. Roble moved request be granted subject to adequate police pro- tection as recommended by the Police Department and that an electrical permit be secured. On roll call, all YES. City Administrator Almquist read petition from owners on Nursery Street requesting formation of an A~sessment Dis- trict to assist in construction of curbs, gutters and pav- ing of a small strip to bring the street to 36' in width and at a cost of $4.00 per lin. ft. Conklin moved ordin- ance be drawn to call for public hearing. On roll call, Unanimously carried. City Administrator Almquist read a letter from Oregon State Speed Control Board proposing to retain the 45 MPH speed zoning on Siskiyou Blvd., from Harmony Lane to s'outh city limits. Conklin moved that Stat~ be written requesting reconsideration. On roll call, passed without opposition. City Administrator Almquist read request from Daniel Hakes of 2011 E. Main Street, for access to the runway from his private land. Prickett moved that request be denied. Prickerr added that Hakes could continue to work with the Airport Committee and felt.their recommendation should be followed. On roll call, passed unanimously. Regular hiecling Ashland City Counci} Page 2 COMMUNICATIONS CONT. Obie Outdoor Adv. PUBLIC FORUM UNFINISHED BUSINESS Water Report Justice Center Greenway Plan Council Procedure Smoking Ban Public }fearing Meister Annex. Soderberg moved to reject letter from Obie Outdoor Adver- tising relative to request for "Grandfather Clause" in recently adopted Sign Ordinance. On roll call, all YES with the exception of Conklin who opposed the motion. No one spoke from the audience. Conklin congratulated Director of Public Works Alsing on his Water Report and recommended the information be used as guideline on water resources. Prickeli requested a Study Session be held with the Planning Commission as soon as possible after the new Commissioners are appointed to consider information now available in reports on water and undeveloped land. Council agreed to Joint Study Session on January 22, 1974 at 7:30 p.m. McCannon moved to declare moratorium on further requests for annexation after February 1, 1974 with the exception of those already in process of annexation until we make a final decision on the water situation. Prickeli requested that each member of the Planning Commission be given both the water and lot report in advance of the Study Session. Soderberg disagreed with motion on moratorium stating that we are not in an emergency situation. Conklin moved to amend motion to delete the date of February 1, 1974 and to include "any new annexation bids from this point on". Roble, Conklin and McCannon voted YES on roll call vote on the amendment. Alien, Soderberg and Prickeli voted NO. Mayor Fries broke the tie by voting YES. On the original amended motion, Conklin, McCannon, Roble and Prickeli voted YES. Allen and Soderberg voted NO. Motion passed. City Administrator Almquist reported:.that application to LEAA for Justice Center funds would be considered on February 20, 1974 and that he would report back at the following Council meeting. Prickett submitted a Greenway plan proposing a ten year serial tax levy and creation of a public trust committee to acquire land for open space reserve on Ashland Creek. Roble moved that the proposal be taken up at the regular meeting on January 1S, 1974. Passed unanimously on roll call vote. Prickeli moved that no items will be acted on unless they are on the Agenda, except by a 2/3 majority vote and then only when absolutely necessary. On roll call, all YES with exception of Conklin who opposed the motion. Roble moved that smoking be prohibited in Council Chambers during Council meetings. Conklin moved to amend motion to read "second floor". Roble agreed and changed his motion to prohibit smoking during Council meetings on the entire second floor. McCannon moved to amend motion to confine the ban to Council Chambers but motion died for lack of second. On roll call on smoking prohibition on all of second floor, all YES with exception of Soderberg who ~the motion. The public hearing was opened and there were no adverse comments from the audience. Because of the moratorium just set on future annexation applications, Prickerr felt that final approval should be held up until after the study session on January 22, 1974 and asked Meister if such deferral would create a hardship. Meister said that a postponement of two or three weeks would not fnconvenience him as long as he got started with construction in Spring. Regular Meeting Ashland City Council Page 3 UNFINISHED BUSINESS Meister Public Hrg. Cont. Forest Service Land-use Planning Lithia Springs Lease City Hall Office Hr~. Overtime Practices RESOLUTIONS, ORDINANCES & CONTRACTS Oredson Annexation Curtailment Transfer of Funds Sewer Bonds Prickerr moved that public hearing be closed and that first reading of annexation ordinance be given January 29, 1974. On roll call, all YES, with Allen abstaining. Prickerr moved to accept Memorandum of Understanding between U.S.D.A. Forest Service and City of Ashland and authorize Mayor and Recorder to sign it. Passed unani- mously on roll call vote. Prickett moved to accept City Administrator Almquist's report and to authorize Almquist to submit report to the State on citizen participation as required in S.B. 100. On roll call vote, all YES. City Administrator Almquist read memorandum from Parks Dir- ector McGuire relative to 10-year lease on Lithia Springs property. Soderberg moved to grant request. McGuire said their lease had expired in June. Recorder Butler said the lease of May, 1968, ran to June of 1973, but had been mod- ified in 1969 to extend the lease to June 1, 1978. McGuire said in that case no action was necessary. Soderberg with- drew her motion. Mayor Fries suggested a close watch on possible pollution in the springs area and that safeguards be provided when deemed necessary. City Administrator Almquist read his memorandum on new office hours (see attached) and asked approval of times to become effective January 6, 1974. Conklin moved to approve. On roll call, all YES. Roble moved recommendation of City Administrator Almquist to pay Electric Department Employees double time rate be approved. On roll call, passed unanimously. City Administrator Almquist gave first reading of an Ord- inance dispensing with an election and set a public hearing for February S, 1974. McCannon moved to pass to second reading. Prickett said he felt the public hearing Ihat soon would not afford the new Planning Commissioner and possible two to be appointed an opportunity to study the proposal and to submit recommendations. Prickett stated further that he was concerned about eventual traffic load on Greenmeadows. Harry Skerry, attorney for Oredson, said there were questions the Council should have answered at the hearing but now they just wanted a hearing scheduled. On roll call, Allen, Soderberg, McCannon and Roble voted YBS; Conklin and Prickart voted against the motion. City Administrator Almquist gave reading of a Resolution adopting a program for Load Curtailment during emergencies. McCannon moved for adoption. Roble said Governor McCall's actions indicate there is no longer an emergency. On roll call, Allen, McCannon, Soderberg and Prickerr voted YES. Roble and Conklin opposed the motion. City Administrator Almquist read a resolution to transfer appropriations within a fund, and explained that the Res- olution formalized the actions previously approved by Council regarding the funding of a City Planner and a Labor Relations Consultant. Roble moved to adopt. Passed unanimously on roll call vote. City Administrator Almquist read Resolution 73-74 relating to the issuance of City of Ashland General Obligation Sewer Bonds in the amount of $280,000.00; providing for a form of said bond and maturities thereof; and directing public- ation of a call for bids thereon. Councilman Conkli~ moved Regular Meeting Ashland City Council Page 4 Sewer Bond Res. 73-74 eont. TOPICS Plan Sewer Bond Contract Adjournment for adoption of the Resolution, seconded by Councilman Roble. On roll call vote there were 6 affirmative votes and no votes in the negatiye and the Resolution was duly adopted. City Administrator Almquist read a Resolution adopting an areawide TOPICS Plan for implementation of traffic improve- ments under the Federal Aid TOPICS Program. Soderberg moved for adoption. Passed unanimously on roll call vote. Prickerr moved to authorize execution of the Sewer Bond Contract with Department of Environmental Quality. Passed unanimously on roll call vote. Roble moved for adjournment to January 1S; 1974. On voice vote, passed unanimously. Meeting adjourned at 9:45 p.m. Mayor It i,~- ia7 u~n,l! i:;isr. dil![~ '::h~l Cough'::5,~ ;,fill ::~q,rove davl~J:ht s~vings timo cfC<.ci:~vc~ Jsi~u~ ,y 6~ ~97~, i)ue to, lic~ fact thut it i,:j]! stj].i by doric at ~':uO AU {cur >rcsen~ T:O0 ArS~ ;,ed the fact l:hut c, ur bus~nc.s:: trans- a. ctjo3~:~ bale:re 9:00 AN :~Te vc'~y f:~inima],, ~ would ]~]co to TOC~:jVC )'our aN>to,::' to <:hanEj. e Cj t>' R~]:[ office ]iours as Collows until furthci' no~cc: 8:30 AM to 5:00 r'iM O.fith 30 minutes for lunch) S,,'%c'dulcs f'oT Policc, f:i'rc and Field C-;e,,,~s would ]'Q/hL~]i I~/~CjLG},T?Od (Field crcus non,,, wo'r't- c_ , AM ,, . ~, ~Ohl 8:00 to 4:30 P?: . l+h 30 mjuutes for luncjl). I ?i:~vc ,.ii[:cus:;,-,6 ibis with ibc a:;'fc'cted eIr!p]o);ees and most are cnthus.- iastS c :?)oat i'~:<~ l~r<,]toi:cil. in l:]ie lrt~l:i, tics !>cpartDe, nt it would also ailc,,.: ']/l ]:our .,:oh ninr/~ng to ]}[ii,21~tO the 'previous days rece:lpts and i'O pcJ liDill! 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