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HomeMy WebLinkAbout1972-0905 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL September 5, 1972 ROLL CALL: PRESENTATION OF CERTIFICATES TO FIREMEN: The regular meeting of the Ashland City Council was called to order on the above date at 7:30 p.m. in the Council Chambers, Ashland City Hall, by Mayor Charles Mc~een. On roll call: Conklin, McCannon, Roble and Willstatter PRESENT; Roberrs ABSENT; Sederberg arrived late. City Administrator read a Resolution commending the following members of the Ashland Fire Department upon completion of a course in Cardiopulmonary Resuscitation and Defibrillation: Fire Engineer John K. Stevens, Fire Engineer Robert L. Voris, Fireman K. W. Heard, Fireman Joseph B. Peters, Fireman William S. Phillips, and Fireman Wilbur H. Strait, Jr. Roble moved that copies of the Resolution and Certificates be presented to those members; Conklin seconded; on roll call, passed unanimously. Mayor McKeen then made the present- ation, with the commendation of the Council. APPROVAL OF MINUTES: Conklin moved that the minutes of the adjourned meeting of A~gust 22, 1972 be approved and placed on file; Willstatter seconded; on voice vote, passed unanimously. STREETS & TRAFFIC COM~ITTEE REPORTS: SPEED ZONES IN LITHIA PARK Soderberg recommended that the existing 15 mph speed zone in Lithia Park, from Granite to Nutley Streets, be ext6nded to the Plaza and sO moved; Police Chief Hays concurred with said.recommendation; Conklin seconded; on voice vote, passed unanimously. Soderberg requested the Public Works Director paint (rather than post) the 15 mph signing. PARKING ON BAUM STREET Soderberg moved that parking prohibitions be installed on the south side of Baum Street, from Granite to Pine; Conklin seconded. City Administrator Almquist advised that notice was given to property owners on the street. Mr. Bill Lewis, 5S Granite, objected to the proposal and suggested that one way parking be considered for said street. Mrs. Presley, Baum Street, advised the Council that she had lived on Baum and Granite Streets for six years and the only time there was congestion was on the 4th of July and SOC graduation day. After further discussion, Soderberg recommended that the matter be referred back to the Streets and Traffic Committee and the Mayor so referred. R__e~,llar HeetinR ASHLAND CITY COUNCIL September S, 72 STREETS & TRAFFIC COmmITTEE REPORTS: (Continued) PARKING ON ASHLAND STREET Soderberg recommended that parking prohibitions be installed on the south side of Ashland Street, from Mountain to Beach. Mr. Wayne Johnson, resident on Ashland Street and Glenview Drive, was concerned that parking prohibitions would cause hardship on residential parking. Mr. Dave Lindsay, 543 So. Mountain Avenue, suggested the street be widened and a sidewalk be installed. Soderberg noted this would be assessed to the property owner. Roble was concerned about the narrow street and access by emergency equipment. It was suggested that the matter be referred back to Streets & Traffic Committee for further study; the Mayor so referred. COMMUNICATIONS: WINBURN WAY ORAL FROM THE AUDIENCE A lady from the audience asked whether the Council were considering closing Winburn Way, and felt that such a closure would create a traffic and parking burden on residents of side streets. Soderberg stated the Committee had no recommendation at this time. COMMUNICATIONS: HOSPITAL BOARD MINUTES WITHDRAWAL OF APPEAL (JACK ERWIN) WITHDRAWAL OF ANNEXATION REQUEST (STAN ADKINS) REQUEST FOR ANNEXATION (VAN FLEET) WRITTEN Willstatter moved that the minutes of the Hospital Board meeting of August 18, 1972 be accepted and placed on file; Soderberg seconded; on voice vote, passed unanimously. City Administrator Almquist read a letter withdrawing an appeal by Jack Erwin from a decision of the Planning Commission denying Conditional Use Permit No. 105 to allow the construction of 90 apartment units in a C-1 zone at 645 Tolman Creek Road. Conklin moved that the wi't~drawi be accepted and placed on file, Willstatter seconded; on voice vote, passed unanimously. City Administrator Almquist read a letter from Van Vleet & Associates on behalf of Stan Adkins, Inc. withdrawing the original request for annexation of property at 2525 Highway 66, and also requesting immediate annexation of the undeveloped property. Conklin moved that the request be denied; Willstatter seconded, stating the City's first obligation should be to those residents within the City limits before annexation should be considered. Conklin stated the Council had established a policy on annexation and should adhere to it, although he agreed it was unfortunate the proposed development had fallen through. Mr. Van Vleet pointed out it had taken seven months to get through the Council. Soderberg felt the best possible solution for Ashland is having property developed and then annexed so that it increases the tax for the City. Since the City had R__e~ular Meeting ASHLAND CITY COUNCIL September S, nZ2 COmmUNICATIONS: WHRITTEN CContinued) WITHDRAWAL OF ANNEXATION REQUEST (STAN ADKINS) REQUEST FOR ANNEXATION (VAN FLEET) (Continued) turned down the Bear Creek Sanitary District, she felt it had some responsibility to provide a sewer system. Mr. Van Vleet stated that he did not feel the property would attract anyone unless it were to be zoned. Roble stated thathe felt the particular piece of property had special appeal and was in favor of annexation. In reply to Roble, Director of Public Works Alsing stated there were water mains and sewer lines in front of the property. Mayor McKeen felt if the the particular property was found to be something to be anneked to the City, then the City should not turn it down just because it does not want to annex anything. Conklin stated that he was not opposed to annexation if it would benefit the city. Conklin moved to refer to the original question; Willstatter seconded; on roll call vote, passed unanimously; on roll call on original motion, YES - Willstatter and Conklin; NO - Soderberg, McCannon and Roble. McCannon moved to approve the request for annexation, Soderberg seconded; on roll call, YES - McCannon, Roble and Soderberg, NO - Willstatter and Conklin. Roble moved the letter withdrawing original request be placed on file; Soderberg seconded; on voice vote, passed unanimously. City Administrator Almquist noted the Council held a public hearing on January 4, 1972 and passed an Ordinance dispensing with an election. City Attorney Salter advised that an annexation fee is charged and there was the matter of the fire district. Salter suggested that the staff be instructed to determine the fee. Soderberg moved that, upon payment of the annexation fee and retirement of the Talent Rural Fire Protection District bonded indebtedness, the property be annexed and an ordinance prepared. McCannon seconded. On roll call, YES - Conklin, McCannon, Soderberg and Roble; NO - Willstatter. UNFINISHED BUSINESS: PLANNING COMMISSION BUDGET City Administrator Almquist the Planning Commission proposing for the fiscal year 1972-7S: read a memorandum from the budget allocations Acct. Code Materials and Services 301 Office Supplies 401 Travel & Subsistence 402 Dues & Subscriptions 403 Telephone 423 Postage 437 Publishing Notices 439 Consulting Services 456 Contract Services (Chamber) -3~ Recommended 1972-73 $ 1,000 700 75 500 100 600 11,775 2,250 Jtf ar ~lleeting ASHLAND CITY COUNCIL September 5, '~ PLANNING COMMISSION BUDGET (continued) REQUEST FOR INCREASE Consulting Engineer TOTAL APPROPRIATIONS $17,000 Conklin was opposed to the $22S0 contribution to the Chamber of Commerce, he was willing to give them $1800 as in previous years, stipulating it could be less next year. Willstatter moved that the memo be accepted and referred to the Finance & Property Committee for further study. (Motion died for lack of a second.) McCannon felt the matter had been delayed enough, and that the Chamber should receive some support from the City for the services it provided. Further discussion ensued. McCannon then moved to accept the proposed Planning Commission budetary allocation; Soderberg ~co$~ ~.~adisc ~si~. ,~illstatter was opposed to ~tcr~g ~t~a~agrc~6~t with th~ Chamber and possibly obligating future funds. Conklin expressed his concern for updating the Comprehensive Plan and the Zoning Ordinance. Soderberg did not feel the City should attempt to make suggestions to the Chamber on how to conduct its business. Soderberg moved to amend the original motion to delete reference to the Council entering into agreement with the Chamber of Commerce; McCannon seconded; on roll call, YES - McCannon, Soderberg, Conklin, Roble; NO - Willstatter. Roll call for the original motion; YES McCannon; NO - Willstatter and Conklin Roble, Soderberg Troy Reynolds, President of the Chamber of Commerce, thanked the City Administrator Almquist presented a request from L. S. Horton of Marquess & Marquess, consulting electrical engineer, for an increase in the hourly service charge, effective September 1, 1972. Soderberg moved that the request be granted and the staff be instructed to prepare the necessary contract; Conklin seconded; on roll call vote, passed unanimously. At this time, a 10 minute recess was called. NEW .&.MISCELLANEQUS BUSINESS: LIQUOR LICENSES (Renewal) After no remonstrance from the Police Department, McCannon moved that the Council approve the following applications for renewal of dispensor's liquor license be made to the Oregon Liquor Control Commission: (a) Oak Knoll Corporation for the Oak Tree Restaurant; 2365 Ashland Street; (b) Robert Perkins and R. M. Smith for Angelo's Pizza, 1585 Siskiyou Blvd.; and (c) Wm. ~4- R_~' r Meetin~ ASHLAND CITY COUNCIL September 5, ~2 NEW & MISCELLANEOUS LIQUOR LICENSES (Renewal) (Continued) LIQUOR LICENSE "Beef & Brew" ELECTRIC SERVICE CODE AND REVISED PURCHASING ORDINANCE BUSINESS: (Continued) H. & B.D. Hampton for the B~hemian Club, 347 E. Main Street. Willstatter seconded. In reply to Conklin, City Administrator Almquist confirmed that Angelo's Pizza should have made application for a Conditional Use Permit (as required by the Zoning Ordinance for a C-1 district). City Attorney Salter stated there was the possibility of exposure to a lawsuit and the Council might be best advised, considering the particular instance, to approve the request for renewal of a dispenser's liquor license for Angelo's Pizza but request them to process an application for Conditional Use Permit as soon as possible and prior to the next renewal of their license. On roll call, passed unanimously to recommend approval for all three applicants. Willstatter moved that the staff be so directed to write a letter to Angelo's Pizza; Soderberg seconded; on voice vote, passed unanimously. An application for recommendation of a new dispenser's license for beer and wine by R. W. Voris for "Beef & Brew", 12SS Siskiyou B1vd. (across from Southern Oregon College) was presented. Conklin moved that recommendation be made to OLCC contingent upon issuance of a Conditional Use Permit; Soderberg seconded. There was no remonstrance from the Police Department. Roble questioned whether there were any restrictions (such as so many feet from an education institution) which would apply, to whcih Voris replied there were some taverns on other state campuses. On roll call, passed unanimously. City Administrator Almquist presented two items: (a) a recommendation concerning the adoption of a revised Electric Service Code, to be referred to as "Rules and Regulations for Electric Service"; and (b) a revised Ordinance establishing authority and responsibilities for the Purchasing Agent and general procedures for procuring equipment, materials and supplies. He recommended these be referred to a study session; which Soderberg so moved; Conklin seconded; on voice vote, passed unanimously. ORDINANCES, RESOLUTION & CONTRACTS: SENIOR CITIZENS UTILITY DISCOUNT (Ordinance) City Administrator Almquist gave the first reading of an~ Ordinance to provide a program of utility discounts for senior citizens, and declaring an emergency. Conklin moved to pass to a second reading; Roble seconded. Willstatter felt this was giving preferential treatment to a special age group, and would place a burden on other taxpayers. After some discussion, on roll call, passed with Willstatter dissenting. -S- Re2u] ~4eetin~ ASHLAND CITY COUNCIL September 8, ~ ORDINANCES, TAXICAB FRANCHISE (Ordinance) RESOLUTIONS & CONTRACTS: (Continued) City Attorney Salter gave background information and detailed provisions of the Ordinance providing for an exclusive franchise for the operation of taxicabs concerning business originating within the City and providing for the regulation of said business. City Administrator Almquist noted rate schedules had been submitted by both Mt. Ashland Stage Lines and the former Ashland Cab Company. Mr. Voris, owner of the latter, questioned the provision for non-assignability in case of death or serious illness of the franchise owner. Soderberg expressed concern that sufficient study would be given to each proposal, and moved that the rates schedules be referred to a study session (after passage of the ordinance to a second reading) in order to allow both applicants to be present. ~cCannon seconded. In the interest of time, Conklin moved that an adjourned meeting be held on September 12 at 7:SO p.m. to make the final decision; McCannon again seconded. Some discussion ensued regarding details of the Ordinance. The staff recommended the fee to be paid franchise fee be based on one-half of one percent of the gross income. Conklin felt the City should allow a lesser amount in order to ease the burden on a service business getting established; McCannon felt it should still not be less than the present rate. Mr. Robert Forest, President of Mr. Ashland Stage Lines, read a letter from his attorney on the operation of the present taxi service with a license issued under Ordinance No. 1296 and the possibility of litigation should such license be arbitrarily revoked. Mr. Forest also remarked that better service could be provided to the citizens of Ashland with more than one taxicab operator. On roll call for an adjourned meeting, passed unanimously. On roll call for the original motion, passed unanimously. City Administrator Almquist then gave the first reading of the Ordinance, filling in the blanks as requested by the Council, including "City Recorder" rather than "City Administrator", and one-half-of-one percent "... except that for the first twelve months of operation the amount shall not exceed $80"... Conklin moved that the Ordinance be passed to second reading; Soderberg seconded; on roll call, passed unanimously. R__egula~Heetin~ ASHLAND CITY COUNCIL September 5, 72 ORDINANCES, RESOLUTION & CONTRACTS: (Continued) HUNTER MEMORIAL PARK (Contract) City Administrator Almquist read a Resolution approving and providing for the execution of a contract for Grant to Acquire and/or Develop Land for open-space purposes No. OSL-OR-10-16-1008(G) by and between the City of Ashland and the United States of America. Conklin moved for adoption; Soderberg seconded. On roll call, passed with Willstatter dissenting. VAN NESS STREET (designating a through street) City Administrator Almquist read a resolution designating Van Ness Street, where it is intersected by Laurel Street, a through street and providing a penalty for violation of the resolution. Soderberg moved for adoption; Willstatter seconded; on roll call, passed unanimously. ROGUE VALLEY COUNCIL ON AGING - Agreement for Senior Center City Administrator Almquist gave background information and presented an agreement with the RVCA. McCannon moved that the Mayor and Recorder by authorized and directed to sign the Agreement; Soderberg seconded. Willstatter felt other alternatives should have been explored before the Agreement signed. McCannon noted a separate entrance was being provided for the Senior Center (located in the Parks & Recreation building) and wanted to assure other groups that their activities would not be interrupted. On roll call, passed with Willstatter dissenting. CONTINUING BUSINESS NORTH MAIN & WATER STREET PROPERTY (Walt Young) In response to a request by Roble, City Attorney Salter briefly reported on the history of event taken by the City to have the property improved and a fence installed, stating that the City was now proceeding to negotiate with a contractor for some work. Public Works Director Alsing noted the location presented some practical engineering problems also. ADJOURNMENT Conklin moved to adjourn to Tuesday, September 12, 1972, at 7:30 p.m.; Soderberg seconded; there being no further business, the meeting was so adjourned. ijoseph M. Butler City Recorder -7-