Loading...
HomeMy WebLinkAbout1971-0706 REG MINRegular Meeting ASHLAND CITY COUNCIL July 6, 19Yl The regular meeting of the City Council was held in the City Council Chambers, City Hall, on the above date at ?:SO p.m. The meeting was called to order by-Mayor McKeen. All Councilmen were present on roll call. II. APPROVAL OF MINUTES: Willstatter noted on Page 1 the point made should have been that "the appointment had been made and the gentlemen seated" before Council approval. He disagreed with the manner in which the appointment was made. Roble pointed out on Page 2 that it should have been Conklin who made the motion to send a letter of appreciation to the resigned members for their services (paragraph 4). In the meeting minutes of the Special Meeting of June 22, on Page 4 in the first paragraph, the total salary should have been $11,100 and not $11,000. Conklin moved to accept the minutes as amended and place on file. Roble seconded; the minutes were approved as amended. III. DEPARTMENTAL REPORTS: City Attorney's Report Mr. Voris applied for a permit to change a sign; the Sign Review Board denied the permit. He went ahead and put the sign up anyway. City Attorney Salter wanted direction from the Council as to whether to file suit to enforce the ordinance. Willstatter and Conklin asked if Mr. Voris had received copies of correspondence, to be fair to the individual, and whether he had been informed of his rights, respectively. Mr. McCannon questioned whether a change in wording would make a sign illegal. City Attorney Salter (confirmed by Gary Afseth of the Sign Review Board) said a "Grandfather's Clause" allowed signs to remain until a change was made, at which time they were to be corrected to meet the requirements of the Sign Ordinance. Mr. Voris was given notice of the action taken and his rights to appeal to the Council within thirty days. Upon recommendation.by Soderberg, Conklin moved to direct the City Attorney to write a letter directing the owners to remove the sign in compliance with the Ordinance. If at the end of thirty days this was not complied with, a suit was to be filed in the circuit court. Roberrs seconded. Carried on roll call with Willstatter dissenting. City Attorney Salter brought up the matter of a viola- tion by Robert Fredinburg he had not paid for a City business license for the past six years (and has never applied for one). City Administrator Almquist pointed out, upon talkin~ with the man, that he "did not agree with the way in which the money had been spent in the past" and refused to pay for a business license. Soderberg moved to uphold the ordinance aHd have the City Attorney file suit. McCannon seconded. On roll call, passed unanimously. City Administrator Almquist said a billing had been received for the month of June in connection with the Robinette-Sammons case, and proposed that this be paid out of the operating contingency fund. Conklin moved to pay the City Attorney's bill as proposed; Soderberg seconded. On roll call, passed unanimously. IV. STANDING COmmITTEE REPORTS a. Finance & Prbperty Committee Recommendation relative to request for water service outside of City limits on Wimer Street, west of Grandview Drive. Services were provided about twenty years ago. The Committee recommends that the City continue to serve the existing house and deny the re- quest for any additional service or services and instruct the owner of the house trailer that the City services would be discontinued. Roberts so moved; B{cCannon seconded. On roll call, passed unanimously. b. PuBlic Service Committee ~!, Recommendation relative to the establishment of an Airport Committee (Ad Hoc). Roble moved to draft a resolution to have the Mayor appoint an Ad Hoc Committee of five (5) men familiar with the airport and aeronautics to study facts for airport financing; whether federal funding was available; and to what degree City participation might be required. McCannon seconded. On roll call, carried unanimously. c. Streets & Traffic Committee Conklin made the following recommendation: To authorize the installation of a stop sign each way on Holly Street at Morton. Yhis is a hazardous spot due to dips and downhill traffic. Conklin moved; Roberts seconded% On roll call, carried unanimously. To authorize a 22 foot loading zone on the east side of Pioneer Street in front of the Christian Science Church, as requested by the Church. Conklin moved; Willstatter seconded. On roll call, carried unanimously. To deny the request for parking permits in alley located between Second Street and Hargadine. The alley must be'kept clear. Conklin moved to deny the request; Will- statter seconded. On roll call, carried -unanimously. TO d~ny reqdest for replacement of one- way traffic signs with yield signs, on First Street between Hargadine and Vista streets. After checking with Chief Hays, this request by one individual was recom- mended to be denied. Moved by Conklin, seconded by McCannon. On roll call, carried unanimously. Report and recommendation on the proposed improvement of Oak Street. Alsing said the proper number of signatures on a petition again failed and no county help was avail- able. Thus, it was proposed to have the City replace a 20' wide section of paving and have the property owners replace curbs, gutters and paving on either side. The pro- posal suggested a middle-grade paving; the property owners would just be charged for materials. If done within a two-year period, it could be done within the present funds. The Streets & Traffic Committee was not doing this to establish a new · policy, but rather as a solution to the specific problem. Soderberg recommended this be referred to a Council study session. Willstatter suggested they check with the people on the street to see if they wanted this. Roberts said there should be Council committment first. Conklin moved to have this at a study session at the next adjourned meeting. Roble seconded (but if not at the meeting, wanted it on the record he was in favor of having the work done). On roll call, moved to a study session. To install stop sign on Ray Lane and Lit Way at Homes Avenue, due to the school, traffic and now little league activity. Conklin moved; Roble seconded. On roll call, carried unanimously. Soderberg also recommended a stop sign at Walker and Homes for future committee consideration. V. COB~UNICATIONS: None VI. COmmUNICATIONS: Oral from the Written Audience Recommendation.from the Planning Commission to approve the request of Oregon College of Art for annexation of property situated on the north side of Highway 66 east of Tolman Creek Road. Roberrs moved to accept the recommendation of the Planning Commission and set a public hearing for - August 17 at 8:00 p.m. Roble seconded. Carried on roll call with Willstatter dissenting. Z. Planning Commission Minutes for June 14, 1971 meeting. McCannon moved to accept and place on file the above minutes; Conklin seconded. Motion carried unanimously. S. Economic Development Commission Minutes for June 9, 1971 meeting. It was noted the words "Special meeting of the City Council'; should be "concurrent'meeting of the City Council with the Economic Development Commission". Roble moved to accept the minutes as amended; Will- statter seconded. Motion carried unanimously. -5- VII. SPECIAL AGENDA ITEMS a. Unfinished Business: None 8:00 p.m. PUBLIC HEARING - to consider an amend- ment to the zoning and subdivision ordinance rela- tive to filing fees. City Administrator Almquist presented the amendment and revised fee structure as recommended by the Planning Commission, including a zoning amendment fee structure based on the Comprehensive Plan. Willstatter stated it should be the same zone change fee for all citizens, not subsidize one group.' Responding to a question from Soderberg, the City Administrator said there was not a great cost difference involved in. handling either type of application. Roble moved to have one zone change filing fee of $75 and to delete the part about the "Comprehensive Plan". Conklin seconded. On roll call, carried unanimously. City Administrator Almquist gave the first reading of the ordinance as amended. Roble moved to pass to a second reading; Willstatter seconded. On roll call, carried unanimously. New & Miscellaneous Business 1. Memorandum fro~ City Administrator relative to reloca- tion of graves for widening of.Highway 66. City Administrator Almquist reviewed the plan by the State Division of Highways to widen Highway 66 and relocate graves from the present or proposed right-of-way. The State would pay 75%, the City 25% of the relocation cost. Money was provided for in the budget. It was proposed to compensate ~he workers from the cemetery for the additional woTk. Roble moved that the cemetery employees be compen- sated at a rate of $10 per man per grave (maximum of three men). Willstatter seconded. On roll call, carried unanimously. Ordinances, Resolutions and Contracts Second reading of Improvement Ordinance ordering. curbs, gutters and paving to be installed on Willow Street, from Orange to Otis Street. City Administrator Almquist read the proposed Ordinance.No. 1684. Willstatter moved for adoption of the ordinance; McCannon seconded. On roll call, carried unanimously. Second reading of Ordinance No. 1683 adopting the annual budge~, making appropriations, and levying taxes for fiscal year 1971-72. Soderberg raised the question of the legality of the salary of the City Recorder-Treasurer. Conklin moved to table discussion; Roble seconded. Carried on roll call, with Soderberg dissenting. Soderberg wanted all changes that were footnoted at the Special Meeting to be brought back to the Council for approval. City Administrator Almquist noted that was the plan. Conklin raised the question of the legality of the AEDC appropriation. City Attorney Salter reiterated that money could not come from the General Fund to publicize the City. Soderberg moved to have an ordinance prepared, earmarking funds from the City Business License Tax to a special fund for the Economic Development Commission, to provide that expenditures from this fund were to be first referred to the City Council for approval; McCannon seconded. Carried on roll call with Willstatter dissenting. The second'reading of the proposed budget was given by the City Administrator. Soderberg moved that the EDC appropriation in the amount of $8,000 be deleted from the budget, and a change made in Line Item 499 [Miscellaneous) from $3,900 to $2,900. Conklin seconded. On roll call, carried with Willstatter dissenting. Roble moved for the adoption of the budget as amended; McCannon seconded. Carried on roll call, with Willstatter and Soderberg dissenting. First reading of ordinance implementing H.B. 1979, authorizing the levy of a vehicle license-fee and requesting the County Court to levy the tax. Almquist summarized the information received from the League of Oregon Cities (H.B. 1979). This bill authorizes a special license fee ($5 or $10) in addition to the fee now invoked. The DMV would -7- collect and return to the City and/or County for roads, streets, traffic, police or parks use. There are three options (for City, County or both, based on population). The City was not required to adopt the fee if the County did so on its own; however, the total revenue for the City of'Ashland would be near $8S,000 annually. The ordinance was read. Conklin moved to pass to a second reading; McCannon seconded. On roll call, carried unanimously. Proposed agreement with the Center for Population Research rof Portland State University) to conduct a special City census from October 2 to 8, 1971. City Administrator Almquist read the proposed agreement. Terms of the contract included report- ing no later than December 1S, 1971; the requirement for twenty persons at seven days each and $.30 per person for the survey. The Finance Department budget contained enough to more than cover the proposed cost ($3,900 approximately). It was hoped the census would establish an increased base for population. Roble moved that the proposed agreement be approved; Conklin seconded. On roll call, carried unanimously. As there was no'further business, the meeting was adjourned, subject to the call Of the Mayor. NK/sw W.E. Bartelt City Recorder