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HomeMy WebLinkAbout1971-0720 REG MINASHLAND CITY COUNCIL July 20, 1971 II. The regular meeting of the City Council was held in the Council Chambers, City Flail, on the above date at 7:30 P.~. The meeting was called to order by Mayor McKeen; on roll call, Councilman Roble was absent, and Councilwoman Soderberg was late. APPROVAL OF MINUTES: Minutes of July 6, 1971 regular meeting and July 13, 1971 special meeting. Willstatter noted that on Page 4, last section, paragraph 3 of the regular meeting minutes it should read '~an executive session Of the Economic Development Commission to which the City Council was invited", Moved by Conklin, seconded by McCannon that the minutes be accepted~ as amended~ and placed on file, Carried unanimously. III, DEPART~LNTAL REPORTS: Reports for the month of June. IV. McCannon moved to accept the reports and place on file; Robe~ts seconded, On voice vote~ motion passed unanimously. STANDING COM~HTTEE REPORTS: A, Finance & Property Committee: None B. Public Service Committee: None C. Streets & Traffic Committee: Recommendation to provide stop sign on Herbert Street at Guthrie Street. Conklin moved to recommend the above, making Guthrie a through street; b~cCannon seconded. (Investigated by Chief Hays and Public Works Director Alsing noted to be a dangerous intersection.) On roll call, carried unanimously. CO~B~UNICATIONS: Oral from the Audience - None COR~,IUNICATIONS: Written 1. Minutes of Planning Commission for June 28, 1971. Conklin moved to accept and place on file. Willstatter noted services for bicycle racks were available through the Employccs' Ass 'ciation and should be made known to the public. Soderberg questioned whether these were the latest minutes of tile Planning Commission, to which City Administrator Almquist replied the Planning Commission approves their own minutes before presentation to the City Council. Soderberg seconded the motion. On voice vote, passed unanimously. 2. Minutes of the Ashland Development Commission for June ]1, 1971 McCannon moved to accept and place on file; Conklin seconded. On voice vote, carried unanimously. Request by Barak Biedak, 3155 East Main Street, for permis- sion to vend hand-made wares in the Plaza and Park Extension area. The Mayor suggested this be referred to a study session. Soderberg moved to refer to the Park Commission; Willstatter suggested this might be a matter for the Public Service Committee; City Administrator Almquist suggested the Streets & Traffic Committee study the situation, since it involved sidewalks, etc. The ~{ayor referred the matter to the Streets and Traffic Committee. Two letters were presented by City Administrator Almquist regarding the waiver of license fee and bond for dances to be held by: A high school dance to be held for the rally squad at the Elks Club. Conklin moved, Willstatter seconded to waive. On voice vote, carried unanimously. Willstatter stated that requests should be made at least ten days prior to desired date. Two teen dances at one on July 23 and moved, Willstatter passed unanimously. the Ashland Armory by the Jaycees: the other on August 4. Conklin seconded to waive. On voice vote, The Ashland Chamber of Commerce, represented by Robert O'}Iara, proposed to sponsor a Renaissance Fair in the Lithia Park Extension Project to be held three days from August 19 to 22 from noon to 8:00 p.m. for local craftsmen only. There would be a proposed maximum participation of twenty booths, the construction, size, decoration of which would have restrictions. This was not to be used for the resale of wholesale items, but limited strictly to crafts (handwork, leather, candles, etc.) This activity would hold tourists in the area the Fair would be done on a pro- fessional basis; promotion by the Chamber of Commerce, but advertising by the craftsmen themselves. -2- Mr. O'Hara confirmed Conklin's 'queStion as tb whether this was to be on an annual basis. City Administrator Almquist would check into the suggested location, as to whether the area would be completed and contracts fulfilled, or whether hand rails and lighting along the creek would be ready. The BIayor decided to refer this to the Streets & Traffic Committee (and might take request from Barak into considera- tion with this also). VII. SPECIAL AGENDA ITE~iS: A. Unfinished Business - None B. New and Miscellaneous Business: Request for retail malt beverage license, Angelo's Pizza Parlor, 1S8S Siskiyou Boulevard (Kreb's Shopping Center) Requested by Robert Perkins and Roy Smith; to be in the new shopping center; investigate~ by Chief Hays; no reason not to issue license found. Willstatter moved to grant request; Soderberg seconded. On Roll Call, passed unanimously. 2. Request from Director of Finance to transfer revenues from street bond foreclosures to the Improvement Sink- ' ing Fund for Fiscal Year 1970-71 and thereafter. Robert Nelson requested $693.14 (receipts from 1970-71) and those of 1971-72 and future years be placed in the Improvement Sinking Fund, and that at some future date (several years hence) dollars from the Assessment Improve- merit Fund should be also transferred to repay the latter and zero out any deficit in the old L.I.D. portion of the fund. This action was due to the establishment of a control account in Accounts Payable. Roberts moved to grant the request; Conklin seconded. On Roll Call, passed unanimously. Request from City Administrator to contract with the League o~ Oregon Cities to conduct a position classifica- tion and pay plan analysis pursuant to the 1971-72 agreement with the Ashland Employees' Association. City Administrator Almquist noted that a footnote had earlier been added to the budgeted amount of $3,600 to be "reviewed and approved by the City Council" for expenditure of funds. Conklin moved, and Soderberg seconded to approve the request. It was noted that the Hospital and Park employees were excluded (not in the Association). On roll call, passed unanimously. -3- The following item was presented by City Administrator Almquist which was not on the agenda. A property owner at 1952 Highway 66 refused to give right-of-way for pole easement and stated the City should "go ahead and condemn the property". Other property owners had accepted a $1 payment, but this owner said no dollar amount was acceptable. The Administrator wanted Council direction as to whether to make a final offer of $S0, then proceed with condemna- tion proceedings if not accepted. Roberts moved to make a $1 offer, then proceed; Willstatter seconded. On roll call,.passed unanimously. Salter read the proposed resolution. McCannon moved to adopt and pass to a second reading by title only. Conklin seconded. On roll call, passed 4 to 0, with Soderberg abstaining. After second reading by title only, Conklin moved to adopt the resolution; Roberts seconded. On roll call, passed 4 to 0 with Soderberg abstaining. C. Ordinances, Resolutions, & Contracts Second reading of ordinance implementing H.B. 1979, authorizing the levy of a vehicle license fee and re- questing the County Court to levy the fee. Conklin moved for adoption; McCannon seconded. Will- statter wanted to go on record that he wanted this used for streets and traffic work. Soderberg noted parks were included in H.B. 1979, The.Administrator noted expenditure of any funds would require a supplementary budget hearing. On roll call, passed unanimously to levy the fee. 2. Second reading of ordinance amending Business License Ordinance, establishing an Economic Development Fund. McCannon moved to adopt; Soderberg seconded. Willstatter noted a news release had stated the E.D.C. was intending to use the funds to "provide film clips, pictures, etc. of properties of private owners to interest investors... etc'~. Carried on roll call 4 to 1, with Willstatter dissenting. Second reading of ordinance amending Ordinance No. 1237, providng for the expenditure of funds in the Economic Development Fund. Soderberg moved to adopt; McCannon seconded. Carried on roll call 4 to 1, with Willstatter dissenting. Second reading of ordinance amending the zoning ordin- ance relative to filing fees. Conklin moved to adopt; Willstatter seconded. On Roll Call, passed unanimously. Second reading of ordinance amending the subdivision ordinance~ relative to filing fees. Conklin moved to adopt; McCannon seconded, On Roll Call, passed unanimously. Resolution creating an Airport Committee for the City of Ashland, Under suspension of the rules, Conklin moved to pass to a second reading by title only; Willstatter seconded. The Mayor noted a large number of names had been submit- ted for the Committee; Roberts moved to make the Committee seven (7) members. Soderberg seconded. On Roll Call, carried 3 to 2, with Conklin and Willstatter dissenting. Willstatter moved to table the action until Councilman Roble was present, as it was his original idea. Conklin seconded. On Roll Call, motion denied 2 to 3, with Soderberg, McCannon and Roberrs dissenting. Following second reading, Roberts moved to adopt, Soderberg seconded. On Roll Call, motion carried 3 to 2, with Conklin and Willstatter dissenting. Soderberg moved to defer confirmation until a committee of seven members would be appointed; Roberts seconded. On voice vote, passed unanimously. Resolution providing for traffic and parking regulations on certain streets (recommended by Streets & Traffic Committee in the last meeting). After first reading~ Conklin moved to pass to a second reading by title only; Soderberg seconded. On Roll Call, passed unanimously to second reading. Following second reading, Willstatter moved to adopt; Soderberg seconded. On Roll Call, passed unanimously. Resolution providing for transfers of appropriations within funds in conjunction with the 1970-71 budget. Finance Director Nelson presented the facts that the 1970-71 income from the Hospital exceeded estimates by $98,400 (or 1S%) and agreat number of small expendi- tures needed to be covered in the budget. There was a difference of ~12,235.S7 in additional expenses noted by the tlospital in a letter which did not correspond with the moneys proposed for transfer. Willstatter stated that a further explanation was needed on the discrepancy. Soderberg moved to defer to the next -S- regular Council meeting; M~Can~on seconded. Call, passed unanimously. On Roll 8. Contract with Tischauser and Bubb, Certified Public Accountants, relative to 19Y0-71 annual audit. Willstatter suggested (1) a state audit, and (2) a stipulation be made to have the audit done by a certain time, not as in a verbal agreement '~at their leisure". McCannon moved that the contract should read'S3,600.00'I rather than "a reasonable fee". Willstatter seconded. On roll call, passed unanimously. Soderberg moved to autherize the City Recorder to execute the contract with auditors; Conklin seconded. On roll call, passed unanimously. As there was no further business, 9:40 P.M., subject to the call of the meeting was adjourned at the Mayor. W.E. Bartelt City Recorder ~Treasurer NX/sw ~6-