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HomeMy WebLinkAbout1970-0602 REG MINMINUTtiS FOP. RHGULAR MEETING ASIILAND CITY COUNCIL JUNE 2, 1970 The regular meeting of the City Council was held in the City Council Ch~unbers, City Hall on the above &!re. The meeting was called to order by Acting Playor Bailer. Councilmen present: Dodge, Jones, Roberts, Wi]lst;~tter. Absent: Mayor McKeen. APPROVAl, OF MINUTES: It was moved by Dodge, seconded by Willstatter that the minutes of the May 19, 1970, regular meeting and May 2Z~ 1970, adjourned meeting be approved. Motion carried unanimously. DEPARTMiZNTAI~ REPORI! S: None STANDING COMMI'ITEP', REPORTS: a. Finance & Property Committee - Chairman Bailer reported that the co::i~aittee discussed the possibility cf purchase of water rights cn Ashland Creek. It was the committeo's recommendation that the rights be purchased for $].,020.50. Public Works Director A]sing explained that, through the y~,ars, tbc Cjty has attempted to purchase rights on Ash]and Creek when they were available. Thcrefcre~ since availability of the r.~ghts ~as not been on a scheduled basis, tbe funds for the purchase mus-[ be obtained from miscellaneous accounts. Mr. Alsing rectuested permission to transfer the necessary funds from Technjca] Supply to Water Miscellal~eous. It was pointed out that a reseJution on the matter wonld be presented later in the meeting. b. Public Sea'vice Committee ~ No Re~brt c. Street.~; & Traffic Committee No Report SPECIAL COHF, IITTEE REPORTS: None COMMI)N I C ~'['I ON S: 1. It was moved by Roberrs seconded by h'illstatter that the Devc'[opment Cel,u~ljssjon minutes of May 8 and Nay ]8, 1970, be approved. Motion carried unanimously. 2. Acting City Adminislrator Diegel presented a letter from Fire Cb5 ef Wj ] I jan', Roble .sublilLttjng hi s resignation effectjvc ju]y 1, !970 (datc. d ,]une 1, 1970). The lettc.~' stated in part, "in keeDing with the conditions of' my appointment as Cbie[ ef the F~FO I)epartmcnt, iD which I slated to you apd members of the C~t)' CountS! ~bat I would reol'[~nffzo, train and produce qua]j[ied pcr~unnel to t~cad th,. dcl,:,~tmcnt after my ]eavini~ I hereby tender n,y resignation as F!re ChieF, to become Council Minulos -2- June '2, 1970 effective as of 8:00 a.m., July 1, 1970." The letter also expressed Chief Rob]e's thanks to the Council for their confidence in him and thanks to the employees and sta.ff members of the City who have cooperated with him during his employment. It was :uoved by Roberrs, seconded by Fillstatter that the Council meet with Chief Roble as a committee of the whole to di scuss the Ch i ef ' s reco~tlnendati ons fur Chief Officer placement. On roll call, carried un:Luimous!y. 2. A letter was received June 2, 1970, from Mr. Val A. Bubb, Tischhauser, Fubh & Co. advising the Council that the audit for the City o~' Ashland for the year ended Juno 30, 1969, had been cen,p!eted and the financial statements are pr~,sently in the hands of the printer. The letter also requested an opportunity to personal }y present the audit report to the Council at tht2ir concen~ence. The letter listed several areas of discussiou t}u~t should be ptusued: objectives and responsi- bilities o[ the auditors as opposes the City, the relationship between the audito~' and the City jn prior years, deficiencies and shortcomings not en]y in the 8udit report but also the City accounting system and routines, and the auditors fee. It was moved hy Willstatter, secondeel hy Dodge that such a meeting be scheduled for presentation-of thc audit report. On roll ca~], carried unanimously. Acting Nayor Bailer requested that the meeting be scheduled as soon as the ~-eport is available. 3. A letter dated June 1, 1970, was ~eceived from Mrs. Harry Hawk, Chairman, Charter Revision Committee, calling the Council's attention to Sections 6 and 7 of Article IV, page 7 of the i948 compilation of the Ashland City Charter. TEe letter requested that the Hayor and Council follow the procedure outlined in tbe subject sections and dec]are the revised, compiled and amended Charter be adopted and that its ~ffcctive date be July 1, 1970. 4. A memo was received from Public Works Director Alsing dated May 20, ]970~ recommendipg that Iowa Street be considered a thxough st~'eet and stop signs be placed to stop the Wightman Street 'tra[~ic. The memo also requested that the matter be referned to the Streets & Traf[ic Committee for reconunendation to Council. It was moved by Bailer, seconded by Jones that ihr matter be referred to the Streets & Traffic Conuujttee. Moti on carr~ ed unanimously. E. A comI~laint dated May 29, ]970, was received from Mr. Bill }*!i~art indic~t:in,t: that a group of hippies are presently living at 105 I~ush Street and they park al] along the south side. Mr. E]hart resic~es at 117 Nob l!i]l. The complaint states that []ae s~rcet is 21 feet wide e~nd, with cars parked opposite f~*om one anotl~er, there is scarcely 9 feet left to pass throuph. t*,c~]or referred the matter to the Streets & Traffic Committee Co,~ stud); and recommelldat~o11. Council Minutes -3- June 2, 1970 SPECIAL AGENDA ITEMS: Unfini shed Bus incss: 1. Award of bid for paving - Bids were opened on May 29, with two bids received at that time, Staf/recomm?nded that the property owners be advised that the bids received were hlghe. r than estimated, Staff also recommended delaying the contract until June ]6, 1970. Council was in agreement that the Acting City Administrator be authorized to contact the property owners involved and infcrm them of the bid results> etc. i. Ashland l. ithia Cab request for raise in rate schedu]es-- approximately' 25~ per schedule ~ Following reading of letter of request by Acting City Administrator hiegel, it was moved by Dodge, seconded by Jones that the additjona] charge be allowed. On roll call, carried unanimously. City Recorder Bartelt pointed out that the last raise in rates was in ]966. 2. Set salary of Acting City Administrator - It was expl::ined by Acting Mayor Bai_ner that the Finance 6 Property Committt, e met and discussed the figure of $3,250 per month with Mr. hiegel. A]] were in agreement that this figure would be satisfactory. It was moved by Robcrts, seconded by Jones that the figure of $1,250 bc approved. On roll call, carried unanimously. 3. Council election of new Councilman - Deferred until ]a. ter ,J~te. 4. Consideration of liability insnrance - Acting City Administr~lter hiegel read a memo dated June 2, 1970, from Finance Director Nels,'m which listed a tabulation of~the~bid~, received for the City's comnrehensive liability insurance cevcrage'. Finance Director Nelson recommended th,qt low bid of $8,749.40 from Farmers insurar~ce Group be rejected on the grounds that it does not meet specifieatic:~s and tile insurance bid be awarded to Singmaster Insurance Agenc'y on a three-year basis for $10,732.00. It was moved by Jone':, seconded by Dodge tl~at the bid from Singmaster Insurance Age;peW be accepted. On roll call, carried unanin'ously. 5. Canvass of votes City Recorder Bar'celt presented the abstr;tc'[ of votes for the election held on May 26, 1970. Followirlg canvassing of the votes of the May 26 election and reading of the Mayor's proclamation by Act in2 Mayor Bailer, stating the results of the e!ectjon, it was noved by Dodge, seconded by Jones that the election returns be certified ~nd the proclamation he adopt,:,~l. On roll call, carried 4-], with Willistatter dissenting. Wi]lstatter explained that he dissented on the mellon boci~t~sc the revised Charter was dcc3arcd nu]l and void prier to the e3ecticn on May 26. Council Minutes -4- JuBe 2, 1970 Ordinances, Resolutions & Contracts: 1. Acting City Administrator Biege] read resolntion adopting specifications for aggregate ~:alks proposed for the block between Pioneer and First Streets southerly of Main Street and northerly of Hargadine Street~ Following brief dis,tu~sLon, it was moved by Willstatter, seconded by Jones that th~ rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second readi=~-g by title on!y, it was mo~cd by Willstatter, seconded by Dodge ti~at the resolution be adopted. On roll ca]],, car.tied unan:imous]y. 2. Acting City Administrstor Bicgc] read resolution approving and providing for the execution of s contract ~cith I,.iitche]l and McArthur, Landscape Architectsl site aAd comnnmity planners for ~rofessional services, on the I. ithia Park (Plaza) Extensio.u Project. It was moved by Willstatter, seconded by Dodge that the rules be suspex~ded and resolution passed to second reading by title only. Ou roll call, carried unanL'nonsly.. Coordjnat~l~ Soderborg called Council's attention to a miner Change in the resolution, which had n;ade reference to the F. DA Project rathe~ than DHt!D Project. Following second reading by title on]y, jt was moved by Willstatter, seconded by Jones that the resolution be adopted as corrected. On roll call, carried nnanimous]y. 3. A resolution was presented approving a contract with Sodthern Oregon College concerning the widec. ing of South Mountaip. Avc~u~e. It was moved by Roberrs, seconded by Willstatter that the rules be suspended and resolution passed to second reading by title only. On roll ca]l~ carried unani~nously. Fo]lo~ing second reading by title only, it was moved by Dodge~ seconded by Rol~erts that the resolution be adopted. On roll call, carried unanjmouqly. 4. Acting City Administrato~~' Biege] '~'ead resoiiution trunsferr~ng appropriations within fnnds--$],Ol2,S0 from Technical Supply to Water Miscellaneous. It was moved hy Willstatter, seco~ded by Dodge that the rules be suspended an~ resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, jt was moved by Roberts, seconded by Wills tatter that the resol~tion be adopted. On roll ca] ], carried unanimously. Public Works Director A]si~,g asked if staff has the authority to proceed on the SOC contract (Mountain Avenue widening). Ile pointed out that tlne City will be acting as the "middle man" n~ this project by calling for bids, etc. Acting Mayor Bailer iudicatcd that staff does have the authorization to proceed o~ this basis. At this time, Mr. Sial Ainswortl, expressed his appreciation to Council for their favornh]e action on the new Charter election resul [ s.