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HomeMy WebLinkAbout1969-0121 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL JANUARY 21, 1969 The regular meeting of the City Council was held in the Council Chambers oi the City Hall on the above date. The meeting was called to order by Mayor McKeen at 7:30 P.M. Councilmen Cottle, Jones, Haines and Willstatter were present. Councilmen O'Harra and Roberts were absent. APPROVAL OF MINUTES: It was moved by Haines, seconded by Jones that the minutes of the regular meeting of January 7, 1969, be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: Following brief discussion, it was moved by Haines, seconded by Willstatter that the departmental reports ~or the month of December be accepted and placed on file. On roll call, carried unanimously. STANDING COMMITTEE REPORTS: a. Finance & Property Conu~lttee - Councilman Cottle, Chairman of the Finance & Property Committee, stated that the committee had met and recommended changes in the Shakespeare lease and same had been presented to the association fo~ their study and approval. Mr. Cottle then stated that due to the fact that real property taxes on Oak Knoll Golf Course property have not been pazd, the committee requested that City Attorney Skerry send a 30-day notice demanding payment of same. Famlure to comply wmll result in steps being taken to either rescind lease or take other action whmch will be decided upon after further study. Following some discussion, it was moved by Haines, seconded by Willstatter that report of the Finance & Property Committee be accepted and action be taken as directed. On roll call, carried unanimously~ During further discussion of this matter, City Attorney Skerry stated that a mortgage of $50,000 of the lease is held by Mrs~ Reid of Medfor~ and that discussion of this matter with her wi]] be undertaken, wmth a proposal expected ~n two weeks. Chairman Co~tle requested that any proposals be referred to the Finance & Property Co~nittee. Streets & Traffic Committee - Councilman Jones, Chairman of S~-'w?ts & Traffic Committee, reported that meetings had been ~i~cd twice but had not been held due to inability of staff and C~a:~cil members of attend. Council Minutes Page 2 January 21, 1 .... SPECIAL AGENDA ITEMS: a~ Unfinished Business: 1. 8:00 P.M. PUBLIC HEARING: (contlnued) Rezone from C-2 to R-2, property adjacent to construction site of Shakespeare indoor theatre - Staff reported that after ~urther study of the matter, lines had been altered to exclude the Boyden and Hampton property and that access would be available. No objection being voiced, City Attorney Skerry read ordinance pertaining to the above rezone. It was moved by Haines, seconded by Wlllstatter that rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was requested by Cottie that a map be included in ordinance showing line alterationo It was moved by Cottle, seconded by Ha~nes that Ordinance No. 1592, map ~ncluded, be adopted. On roll call, carried unanimously. COMMUNICATIONS: 1. Letter from Bryce W~ Townley requestin9 review of annexation and utility service policy - Mr. Bryce W. Townley, consulting engineer, requested water and sewer service for proposed mobile trailer home development to be located In area at East Main and Highway 66 located outside City limits and not contiguous with present City limits. Much discussion was entered into by all concerned in regard to policy concerning service outside the City and in regard to annexation. It was moved by Haines, seconded by Jones that no decision be made until present policy ~s reviewed. On roll call, carlied 3-0 with Cottle passing, Councilman Cottle, Chairman of Finance & Property Committee, requested that staff prepare ~n~ormation regarding the above requests and meet with the Finance & Property Committee on Monday, January 27, 1969, at 1:00 2. From Workmen's Compensation Board, State Of Oregon, reporting findings on Edward Pentkowski case. City Administrator Boshears presented a settlement from Workmen's Compensation Board regarding injury suffered by City employee Edward Pentkowski in 1966. Settlement will be in amount of between $12,000 and $13,000 and will penalize the City rating due to claim. Board states that if City i~ not satisfied with settlement, an appeal must be made. Following discussion in which both City Administrator Boshears and City Attorney Skerry concurred that no appeal should be made, it was moved by Haines, seconded by Jones that no appeal be filed° On roll call, carried unanimously~ .'~ r.~!?~tes of Planning Commission meeting of January 13, 1969 ?t v, as moved by Willstatter, seconded by Haines that mlnutes of .~.~.~nirl9 Commission meeting of January 13, 1969, be accepted and l~!.~ced on file. On roll call, carried unanimously. Council Minutes Page 3 January 21, 196 4. Letter from U. S. Census Bureau concerning Cost estimates for Block Statistics Program - City Administrator Boshears presented a letter from U~ Si Census Bureau stating that Block Statistics will be made in the 1970 census and the City's share would be approximately $392 instead of p~evlously estlmated $270. During d~scuss~on, opinions were divided ~n regard to increased cost and value of program against dlscontlnulng our participation in the program. City Administrator Boshears and Coordinator Soderberg stated that program was of real value and should be continued. It was moved by Cottle, seconded by Haines that matter be continued until next Council session. City Admlnistrator Boshears stated that an answer must be given to the Bureau be£ore January 30, 1969. Following further discussion, Cottle withdrew his motion and Haines w~thdrew his second. Cottle then moved that authorization be given for expenditure of additional $120 and proceed with program~ Motion died for lack o~ a second. Moved by Willstatter, seconded by Jones that Clty withdraw from Block Statistical Program~ On roll call, Cottle and Halnes dissented. The vote being a t~e, Mayor McKeen voted not Following more discussion, it was mo~ed by Cottle, seconded by Haines that the City continue participation ~n pro3ecto On roll call, W~llstatter and Jones d~sented again creating a tie vote. Motion passed when Mayor McKeen voted in favor of motion. SPECIAL AGENDA ITEMS: ~continued~ a. Unfinished Business: 2. Award of bids three pickups ~continued~ B~ds on three ~-tOD piCkUpS were presented° Followlng study of bids submitted, it was moved by Haines, seconded by Jones that low bid o~ State cr Oregon ~n the amount o~ $5,4/91~47 be accepted. On roll call, carried unanimously. 3. Award of bids transiormers - RIT~E. COEp., $1,642; Martin E~ectric, $1,052~ R~T~E. Corp., $1,001; Genefai Electric $1,114; Sunlight Transformer Company, $1~150~ The first item, R.T.E. Corp., $1,642 was rejected. It was moved by Haines, seconded by Willstatter that we accept staff recommendations on remaining four low blds. On roll ca~l, carried unanimously. 4~ k~ard of bids fuel oils - Regular Gasoline - Texaco, $2,140; Motor Diesel Fule ..I Phillips, $~,300; Auto Diesel Fuel - Hillger Oil Ce~pany, $1,540; Furnace Oil 100 - Phillips, $1,450; Furnace Oi~ 200 - Phillips, $1,300; Furnace 011 300 - McLaren 0il, $1,350. It was moved by Haines, seconded by Willstatter that low bid be ~warde~ in each category. On roll call, carried unanimously. ~~d of bids - Bond sale for Dlstr~ct #33 Improvement Bonds - Attorne~ Skerry read Ordinance No. 1593 amending Ordlnance to change Lhe t~me and manner o~ publication for the bonds for District ~33. It was moved by Haines, seconded Cot'.!e that rules be suspended and ordinance passed to second Council Minutes Page 4 January 21, 191 reading by title only. On roll call~ carried unanlmously~ Following second reading by title only, it was moged by Cottle, seconded by Haines that Ordinance No~ i593 be adopted. On roll call, carried unanimously. City Administrator Boshears presented bids ~ur $99,459.69, City of Ashland Improvement Bond District ~33~ Bids are as £ollows: U. S~ National Bank - 5,1383% £nte~est Rate First National Bank - 5=2246~ ~nterest Rate It was moved by Ha~nes, seconded by Cottle that bid be awarded to U. S. National Bank, low b~dder, subject to approval o~ Bonding Attorney~ On roll call, car~led unanlmo~slyo b. New & Miscellaneous Bus~ness: L[, ~dc~t specl~icataons and cail ~or bids - one 2~-ton dump truck - Street Division It w~s mojed by Maines~ seconded by Cottle that we adopt specl~ications and ca~l ~o~ b~ds on one ,i, 2½-ton dur~p ~ruc~ for Street D~v~lon~ On [oil. call~ carried unanimo~sly,l It was moved by Wlllstatte~, specifLcatlons an~ call call, carried ~nan~&ouslyl seconded by Jones that we adopt bids on electr±cal conddit~ On £oll c. Ordinances, Resoiarions & ContL~cts: 1- Contract between the City and the ~ndependent Meat Company fc, r '~re prOteCtlOll ,~enewal) - CILy Ad~,inis~r~tor Boshea~s p~"esented a fire proEect~on renewal contract rrom _ndependent ~eat Company located on Fordyce Street ouLside City ll~{its~ It was moved by Haines, seconded by WallsLatter that MayoI and Recorder be authorized to execute said contract. On roll call, ~arried unanimous]y~ 2. Ordinance setting public hearin9 - curb, gutter and paving of T~LE~'ace Str'eet ~rom Holly to Ashland Streets -Clty Attorney Sku~ry fead Ordinance No. 1594 setting date oi hearing~ It was moved by Haines, seconded by Cottle that rules be suspended ~ _u.~nAnCe passed to second ~eadln9 by t~tle only~ On roll c~!i, 3&~rrled unani~nously. Foilowing second readin9 by title .~r~.~. ~L wan ~lo~ec .I~ CotL.[e, seconded by Haines that Ordinance NC i~'~ be adopteci. On roll call, carried anan~mously. were now in order foi electing Chairman of Council ~969. ].t was moved by Haines, seconded by W~llstatter Rrichard C. Cettle be nominated. Following no~lnation of r~o~nlnjt. lons were closed and Cottie elected Chairman On ro]_t c=~li, carried 3-0 with Cottie abstalning~ Council M~nutes Page 5 January 21, Councilman Halnes requested that Section 33 o£ the sign ordinance be amended. Misword~ng =nd use of materials ~n question. Following dlscusslon, it was moved Dy Cottie, seconded by Willstatter that matter be referred to CooEdlnator Soderberg, staff and F~re & Protection Committee. On roll c~il, carried unanimously. There belng no further business, It was moved by sones, seconded by Haines that meeting adjourn subject to the call of the Mayor~ C~ty Recorder