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HomeMy WebLinkAbout1969-0318 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL March 18, 1969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen at 7:30 P.M. 'All Councilmen were present. APPROVAL. OF MINUTES: Councilman Haines proposed the following correction to the March 4 minutes: Page 2, Paragraph 4 - "After considerable discussion regarding the Council's position on the matter of college funding of street alterations, Haines reworded his motion to read that staff be directed (instead of authorized) to work out the general philosophy of the Council's feelings in a resolution for submission to the Council." Following brief discussion, it was moved by Haines, "seconded by O'Harra that the minutes of the March 4, 1969, regular meeting and minutes of the March 6, 1969, adjourned meeting be approved as corrected and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: Councilman Willstatter questioned Item #16 of the Public Works Department Report, which read as follows: "Worked out estimate of Boulevard grade depression in fr6nt of Southern Oregon College." Public Works Director Alsing explaf~ed that the State Highway Depart- ment is concerned with the traffic ~patterns in the college area; they are particularly concerned with the Bear Creek Area Transportation Study to see how traffic patterns fit into the Bear Creek Area Plan. They approached the City to obtain an estimate on the cost of the relocation of utilities. Following some discussion, it was moved by Roberts, seconded by Cottle that the departmental reports for the month of February be accepted and placed on file. On roll call, carried unanimously. STANDING COMMITTEE REPORTS: a. Finance & Property Committee - Chairman Cottle indicated that the Committee had met with the City Administrator regarding drafting of an agreement with the Oregon Shakespearean Festival Association for funds to be utilized in connection with the Theatre expansion project. Some changes were proposed and further work is underway. b. Streets & Traffic Committee - Chairman Jones indicated that some time ago the City received a letter from Southern Pacific requesting that trains be allowed to increase their speeds after the lead locomotive has crossed the last crossing within the City limits. Jones indicated that the Committee felt that the present speed limits should be retained and it is recommended that the City Attorney write a letter Council Minutes -2- March 18, 1969 to Southern Pacific telling them of our decision. It was moved by Cottle, seconded by Haines that the present speed limits be retained. On roll call, carried unanimously. At this time, Councilman Haines asked if the matter of parking on Wisconsin Street had been discussed by the Streets & Traffic Committee members. It was indicated that the matter had been discussed briefly. Following Council discussion, it.was moved by Willstatter, seconded by Haines that parking be prohibited on both north and south sides of Wisconsin Street, end of Mountain Avenue, for a distance of 33 feet on both sides of the street. On roll call, carried unanimously. c. Public Service Committee - no report SPECIAL COMMITTEE REPORTS: no report COMMUNICATIONS: 1. City Administrator Boshears read letter from Donald E. Lewis, Dean of Administration, Southern Oregon College, requesting that any resolution that the Council is considering related to campus development be deferred until mid-April because Mr. Lewis is on leave from the college and is unable to attend Council meetings, etc. Mr. Lewis indicated that the college is willing to work with the City to find solutions to common problems related to the campus development plan. It was moved by Haines, seconded by Willstatter that the communi- cation be accepted and placed on fil~. Motion carried unanimously. 2. City Administrator Boshears reah letter from Oregon Pilots Association, the Ashland Airport Base Operator, the Civil Air Patrol and the Southern Oregon Skydivers' Club requesting permission to move a building owned by the Oregon Pilots Association to the Ashland Airport. City Administrator Boshears indicated that presently this building is not included in the Airport Layout Plan; therefore, many details need to be worked out in regard to this relocation. Mr. John Cady explained briefly the proposed plans included in the relocation of the building. He told the Council that the area would be landscaped and a picnic area included; the facilities would be properly maintained at all times. Following brief discussion, it was moved by Cottle, seconded by Roberts that the matter be referred to the Finance & P~operty Committee for study. On roll call, carried unanimously. City Attorney Skerry recommended that the Council seriously consider no longer charging the nominal rental fee of $1 per year, but a considerably larger sum in order to insure that responsible indivi- duals actually assume responsibility. He further recommended that the Finance Committee consider more strict drafting of any future leases. Council Minutes -3- March 18, 1969 3. City Administrator Boshears indicated that the Development Commission has recommended to the Council that Council permit limited participation of the Development Coordinator in Rogue Valley Council of Governments staffing activity. Cottle indicated that the staffing participation would require approximately two hours per month. He further indicated that the Development Commission would like the Council to consider delegating the Development Com- mission with the authority to tell Mr. Soderberg when he can take the two hours per month to devote to the RVCG 'staffing activity. Following considerable discussion, Development Coordinator Soderberg indicated that he estimated the work involved would take approximately 16 to 20 hours per month initially. At this time, Cottle withdrew his reco~{~endation on behalf of the Development Commission, explaining that he was under the impression that only two hours would be devoted per month to the RVCG work. He suggested that the matter be continued until the Commission could study it further at the next regular meeting of the Development Commission. Following some discussion, it was moved by Cottle, seconded by Roberts that Council authorize the Ashland Development Commission to contribute the services of Mr. Soderberg in his official capacity to the Technical Review Advisory Committee of the Rogue Valley Council of Governments in an amount to be deter- mined by the Development Commission. On roll call, carried 4-2, with Haines abstaining and Willstatter dissenting. 4. Planning Commission minutes of March 10, 1969, meeting - City Administrator Boshears indicated that a copy of the original letter from Donald Lewis regarding campus plans was also directed to the Planning Commission. City Administrator Boshears read Item #3 under Communications in the Planning CommiSsion minutes which indicated the Planning Commission's desire to-;!be informed of the plans of the college and to take part in working-towards solutions to the street and parking problems associated with the plan. City Administrator Boshears also read Item #3 under Special Agenda Items which recommended to the Council that the spelling of the wording in Section 33 of the Sign Ordinance be corrected (substitute incombustible for non-combustible) but to retain the intent to allow the use of wooden signs. Haines moved that the minutes of the Ashland Planning Commission meeting of March 10, 1969, be accepted and placed on file. Seconded by O'Harra. On roll call, carried unanimously. At this time, Haines moved that the proposed amendment to the Sign Ordinance be approved. Seconded by Jones. Haines explained that combusitible materials may be used in construction of signs over- hanging a public right of way in the manner that it is presently written. He further indicated that while the ordinance has all kinds of details on any other material that may be used for signs, whether or not they are projecting; there are no descriptions on limits of wood that'may be used on projecting siqns. Following some discussion, City Attorney Skerry pointed out that Haines' motion is out of order since no ordinance was presented to that effect. Following more discussion, Jones withdrew his 0uncil Minutes -4- March 18, 1969 second. Haines moved that City Attorney Skerry be directed to draw up ordinance meeting the terms stated in the recommendation he filed with Council. Seconded by Jones. On roll call, 3-3, with Cottle, O'Harra and Roberts dissenting. Motion defeated 4-3~'with Mayor McKeen dissenting. At this time, Cottle moved that the City Attorney be authorized to prepare an ordinance in accordance with the recommendation of the Planning Commission. Motion seconded by O'Harra. On roll call, 3-3, with Haines, Jones and Willstatter dissenting. Motion carried 4-3, with Mayor McKeen voting in favor of the motion. SPECIAL AGENDA ITEMS: Unfinished Business: 1. City Attorney Skerry reported that on the date of the deadline, March 10, 1969, he received copies of tax receipts from Mr. John Reid indicating he had paid a total sum of $10,015.97 in taxes on the Oak Knoll property. He also paid all personal property taxes to date, which amounted to $552.08. City Attorney Skerry indicated he had received a letter from William Dawkins stating that all stock in the Oak Knoll Corporation had been transferred to Mr. Reid from Mr. Dawkins. The City Attorney pointed out that he had talked with Mr. Reid, who indicated that the Portland group is still extremely interested in the possible purchase of the golf course facility. New & Miscellaneous Business: 1. Liquor license renewal application -~'~hinn's Drive-In Market - City Recorder Bartelt indicated that Ja~ L. and Juanita F. Kabrich are applying for a renewal of liquor license. It is a package license for beer and wine and has passed approval of the investigating committee of the Police Department. It was moved by Roberts, seconded by O'Harra that the liquor renewal license be granted. On roll call, carried unanimously. City Recorder Bartelt indicated that the new name for the market will be Jack's Food Market. 2. City Administrator Boshears informed the Council that the compre- hensive Liability Insurance for the City of Ashland will expire on May 10, 1969. Cottle moved that staff be instructed to prepare planned specifications and let bids on Comprehensive Liability Insurance; these bids are to be opened at 2 P.M. on April 30, 1969o Motion seconded by Willstatter. On roll call, carried unanimously. At this time, City Administrator Boshears indicated that the City has opened the local portion of bids on the dump truck as authorized; however, the state bids will be delayed until next week. Therefore, it is recommended by the Finance Director and the City Administrator that the City delay awarding of bids until state bids have been received next week. It was moved by Cottle, seconded by Haines that the awarding of bids on the dump truck be delayed until next regular Council meeting. Motion carried unanimously. Council Minutes -5- March 18, 1969 Ordinances, Resolutions & Contracts: 1. City Administrator Boshears explained that F~de~al Power Com- mission Order No. 315 required an inspection and safety report of Hosler Dam be made by a professional consultant team. After consider- ing several firms, the Public Works Director and City Administrator recommended that the City enter into a contract with Stevens, Thompson & Runyen, Inc., for inspection of the dam. The estimated total cost for this service is between $4,000 and $5,000. After brief discussion, it was moved by Haines, seconded by O'Harra that the City enter into a contract with Stevens, Thompson & Runyen, Inc., for the Hosler Dam inspection. On roll call, carried unanimously. At this time, it was indicated by City Attorney Skerry that it is staff's suggestion that the Council meeting dates for the month of April be changed from the presently scheduled April 1 and 15 to April 8 and 22. It was moved by O'Harra, seconded by Jones that the date change be made (establishing April 8 and 22 as regular meeting dates for the Council). On roll call 3-3, with Haines abstaining, Cottle and Willstatter dissenting. Following some discussion, it was moved by Cottle, seconded by Haines that the previous motion be reconsidered. On roll call, carried 5-1, with Jones dissenting. · It was moved by Cottle, seconded by O'Harra that April be scheduled for the meeting dates of the City Council. carried 5-1, with Jones dissenting. 8 and 22, 1969, On roll call,. 2. City Attorney Skerry-read ordinance setting a public hearing for curb, gutter and paving of Beswick Wa~'~ It was moved by Cottle, seconded by 0 Harra that rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by O'Harra, seconded by Cottle that Ordinance No. 1597 be adQpted. On roll call, carried unanimously. Councilman Haines pointed out that at the last Council meeting it was recommended.by Council that staff prepare a resolution regarding the Council's feelings that SOC should provide off-street parking and arrange for payment for any proposed street alterations prior to Council's granting closure of any streets. city Attorney Skerry indicated that he had also received a proposed resolution prepared by Councilman Haines regarding the matter. Following reading of resolution prepared by staff, it was moved by Haines, seconded by Willstatter that the resol- ution be adopted as read. At this time, Dr. Elmo Stevenson, President of SOC, addressed the Council. He requested that Council delay action on passage of any resolution until Mr. Donald Lewis returns from leave of absence from the college next month. There was considerable discussion regarding the Council's desire to participate in the planning of the college expansion program. City Administrator Boshears indicated that he and Public Works Director Alsing had attended several meetings with SOC staff to discuss the plans; however, they had not had the opportunity to review any final plans. Council Minutes -6- March 18, 1969 Following considerable discussion, it was moved by Haines, seconded 'by Willstatter that rules be suspended and resolution passed to second reading by title only. On roll call, carrie~ 5-1, with Jones dissenting. City Attorney Skerry suggested that if Councilman Jones was opposed to the passage of the resolution at this time, he could move that the resolution be tabled. Jones moved that resolution be tabled. Motion died for lack of second. It was moved by Haines, seconded by O'Harra that the resolution be adopted and transmitted to all interested parties. On roll call, carried 5-1, with Jones dissenting. City Administrator Boshears asked President Stevenson with whom the City staff should meet in regard to the college expansion plans. President Stevenson indicated that the Campus Development Committee is in charge of long-range planning and proper officials will contact the City soon. There being no further business, the meeting was adjourned subject to the call of the Mayor. City Recorder lcr