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Home My WebLink About1969-0506 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL May 6, 1969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen at 7:30 P.M. Councilmen Cottle, Haines, Roberrs, O'Harra and Willstatter were present. Councilman Jones was absent. APPROVAL OF MINUTES: It was moved by Cottle, seconded by Willstatter that the minutes of the April 22, 1969, regular meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: None STANDING COMMITTEE REPORTS: a. Finance & Property Committee - no report b. Streets & Traffic Committee - no report c. Public Service Committee - no report SPECIAL COMMITTEE REPORTS: Councilman O'Harra give brief review of Hospital Board meeting of April 18, 1969. He indicated he was unable to attend meeting. COMMUNICATIONS: 1. City Administrator Boshears read letter from Southern Pacific Company requesting City participation in installation of railroad crossing gates at Walker Avenue. He also indicated he had received a second letter from Southern Pacific regarding the installation of crossing gates at the Helman Street crossing on April 30. Following brief discussion, it was moved by Cottle, seconded by Haines that staff be instructed to acknowledge the letter and indicate that action will be taken by Council following completion of budget work. On roll call, carried unanimously. 2. City Administrator Boshears indicated staff had received a letter from the American Waterworks Association presenting ~n award of merit to the City's Water Department for excellent safety record. Mr. Alsing gave brief explanation of award. He pointed out that ti~e City has participated in this particular program for approximately sev~. years and this is the second time the City has received the awar_. It was moved by O'Harra, seconded by Haines that Mayor McKeen mak~ an appropriate presentation of certificate to the Water Depart- menz. O~z roll call, carried unanimously. Council Minutes -2- May 6, 1969 SPECIAL AGENDA iTEMS: i. Award of bids--Comprehensive Liability insurance - The City Administrator indicated that on April 30 at 2 p.m. bids were opened Zor the liability insurance. Specifications were sent to nine agencies; two responded. Apparent low bid was from Wiley & Reinholdt insurance Agency at $6,857. The other bid received was from Farmers Insurance at $7,763.80. It was staff's recommendation that bid be awarded to apparent low from Wiley & Reinhoidt. There was some discussion regarding Mr. O'Harrals association with the firm of Wiley & Reinho!dt and if there would be any conflict of interests involved in the City CouncilIs decision to award bids %o this particular firm. City AtCorney Skerry pointed out that there would be no problem involved in the CouncilIs action since Mr. O'Harra is only sharing office space and is not involved in the comprehensive insurance line. it was moved by Haines, seconded by Roberts that the contract for Comprehensive Liability Insurance be awarded to current low bidder. On roll call, carried 4-1, with O'Harra abstaining. 2. Study of buying habits of SOC students - Mr. Michael Routtree not present to make presentation. 3. City Ai~inistrator Boshears informed Council that review of applicants for the Director of Finance position had been completed. Mayor McXeen announced the appointment of Robert D. Nelson, current Finance Officer for City of Coos Bay, as the new Finance Director for the City of Ashland. He gave a brief suz%m~ary of his background and qualifica_ions. It was moved by Haines, seconded by Roberrs that Council confirm the appointment as presented effective June 2. On roll ca~i, carried unanimously. b. Rc,,is & Xisc~llaneous Business: i. City Administrator Boshears indicated that staff had received a r~a~st from the Fixed Base OperaLors of Ashland Municipal Airport to oanstruct an aircraft repair shop facility adjacent to the pres~nL administration building at the airport. He oresented a sketch of ~he subject area to Council for study. Following some discussion regarding operation of the facility. it was moved by Cottle, seconded by Haines that the City Administrator and staff begin negotiations with the Fixed Base Operators and federal and state authorities to see if it would be possible to allow them to construct the new repair shop. On roll call, carried unanimously. 2. Canvass of ballots and Mayor~s proclamation for certifica{ion of election results City Attorney Skerry read Hayor's official proclamation stating that the electors of the City of Ashland have rejecEed both measures--two five-year tax levies. Following reading of proclamation, it was moved by Roberzs, seconded by Willstatter that the Mayor be authorized to approve and sign the proclamation. Motion carried 4-1, with Cottle abstaining. Council Minutes -3- May 6, 1969 At this time, City Administrator Boshears pointed out than Council should confirm date scheduled by the Budget Comaittee for special election on June il. it was moved by Cot%!e, seconded by Roberrs that staff be instructed to prepare nec- essary ordinance and information for special election scheduled for june i1, 1969. At this time~ Xaines moved that motion be amended to includ~ on the ballot the three most ancient bond measures in the Charter as a Charnor revision measure. Plotion seconded by O'Harra. Considerable discussion followed regarding the amendment. It was suggested by the City Aztornay that the items not be included on the ballot until a recommendation from ~he Charter Revision CoE~.ittee has been receivec. He suggested that the Charter Revision Committee schedule a meeting before the next regular Council session in order to make their recommendations to the Council. At th~s point, O~Harra withdrew his second to liaines motion. It was suggested that the original motion include the date set for the eleczion ~'as approved by the Budget Committee." Vote on the original moblon that staff be instructed to prepare necessary ordinance and information for special election scheduled for june 11 as approved by 'abe Budget Committee carried 4-i, with Haines abstaining. it ~gas then moved by Haines, seconded by Willstatter that the Charter Revision Committee be requested to prepare whichever and whatevor proposals they may deem proper on the June 1i election. On roll call, carried unanimously. c. Ordinances, Resolutions & Contracts: ~ C ..... s~ mn terms of Litbin Springs orecurry leased to Park Commission - City Attorney Skerry indicated that last year tile City leased approximately 66 acres of Lithia Springs property to the Park Co~7alission for preliminary work in determining' if the property could be utilized for recreational purposes. included in the lease was the provision that the Park Commission could only grant licenses which could be revoked on a 60-day notice. He explained that the Park Co~lumission is requesting that it be given the privilege of leasing portions of Lithia Springs property for the term of the lease--which is for a 5-year period. in this way, -cheF think that zhe various groups will feel secure in utilizing property and be willing to make capital improvements. They are requesting that the Council amend the original lease to allow them to make sub-leases for the term of lease. Following some discussion, Haines moved that change in terms of lease be granted to the Park Commission. Following reading of ~endment and resolution authorizing Hayor and Council to execute the amendment, i% was moved by Willstatter, seconded by O'Harra that matter be referred to the Pinance & Property Cdmmittee for further study. On roll call, carried unanimously. .~~~ 2. Amendment to so!ici%ors ordinance City Attorney explained chat the amendment simply deleted the requirement that there be a _2~ysicai examination of persons making application for the purpose cl canvassing or soliciting. It was moved by O~Harra, seconded by ~' ' ~ .... that the Public Service Comsittee ..... ~s~uer matter be referred to l~r study and recommendation. On roll call, carried unanimously. -4- 2,:ay 6, 1969 "':- ' ' ' "Ha "'a that .~t~ :his point, it was moved by Cottie, seconded by O r~ -che mootins be adjourned. City Attorney Sherry indica:ed he had prepared an araenaaent to :no Park Ordinance which regulates the use of :he oubiic parks of the City of Ash!~nd :o prokibi: sleeping in the park from 9 p.m. ~o 8 a.m. and further deletes the reguia~ion with regard to dis- turbins the peaco. i'c was moved by Haines, seconded by Cotnle nhan rulos be sussended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title on!y, in was moved by Xainas, seconded by Cattle that Ordinance No. 1603 be aeopzed. O~ roll call, carried unanimously. Xayor McXeen acknowledged a Political Science Class in attendance a'a the moeclng. it was suggested by Haines that manter of study made by Michael Nounurea regarding buying habits of SaC students be conninued. it was moved by Castle, seconded by Haines ~hat the Streets & Traffic Com~iftee con%act Mr. Nountree regarding presentation of his study to Council. On roll call, carried unanimously. There being no further business, the meeting was adjourned subject %o tile call of the Mayor. City Recorder ior